Within the framework of 2024 Investment Budget, the LORD MAYOR OF BALIKUMBAT COUNCIL, Contracting Authority in the name of the REPUBLIC OF CAMEROON, hereby launches a Request for Quotation for the SUPPLY OF EQUIPMENT TO SOCIAL CENTER, BALIKUMBAT MUNICIPALITY.

The services of this request for quotation include the

• Complete computers DESK TOP -190-0302in, processor speed 3.6HZ, i3 processor, integrated graphic card, processor family: 8th generation intel, CANON printers (multifunctional), Back up (scheider), Tv sets  (FLAT SCREEN 42 INCH), Micro soft package and Antivirus, Electricity stabilizers (5000w), Distributors, Set of chairs CURE CHAIRS  for waiting room (1TRIPPLE, 1 DOUBLE, AND 2 SINGLE), Woolen carpet (2X2M ), Windows curtains with supports, Refridgerator, Projector, Buckets, Executive chair, Executive table, Conference table, Decoder, Satellite dish, Coffee machine, Banquete chairs, Ceremonial chairs.

         The estimated cost is as below

The supply is in a single lot as indicated below.

Participation to this consultation is open to Small and Medium Size Enterprises that are in compliance with the fiscal laws.

This project shall be financed by the 2024 Public Investment Budget of the Ministry of SOCIAL AFFAIRES with budget heads as indicated on the table above.

The Tender file could be consulted in the SECRETARIAT OF BALIKUMBAT COUNCIL, Service of Award on publication of this invitation.

The file may be consulted and obtained at the BALIKUMBAT COUNCIL SECRETARIAT in BALIKUMBAT COUNCIL , Service of Public Contracts; Telephone No. +237 670912286. With effect from the date of signature of this Tender Notice upon presentation of a receipt attesting to the payment of a non-refundable fee of 50,000 CFA francs (fifty thousand Francs CFA) payable at a Balikumbat Council Treasury, representing the cost of purchasing the tender file.

The tender file in two (02) volumes shall be enclosed in two sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the financial/technical offer (Volume 2).

The two volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

 Submission of Files:

            Complete bidders’ files, including all administrative documents, must be deposited in 07 copies including the original file and 06 copies on the 06/02/2024 at 10:00 AM local time in sealed envelopes, in the secretariat of BALIKUMBAT COUNCIL in Balikumbat, Service of Award bearing on Tel: No. +237 670912286.

REQUEST FOR QUOTATION No01/RQ/MINDDEVEL/BC/ BCITB / 2024 OF 09/01/2024 FOR THE SUPPLY OF EQUIPMENT TO SOCIAL CENTER BALIKUMBAT IN BALIKUMBAT MUNICIPALITY”

To be opened only during the Tenders Board Opening session ».

The dead line of execution is Sixty (60) days from the date of notification for this Jobbing Order to begin.

          Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment or an insurance company approved by the Ministry in charge of finance and whose list is found in this Consultation File, of an amount of SIX HUNDRED THOUSAND FCFA (600,000FCFA) and valid for thirty (30) days beyond the date of validity of bids.

N/A

Bids will be opened on the 06/02/2024 at 11:00 AM in the conference hall of the BALIKUMBAT COUNCIL by the Internal  Tender’s Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1.      - Absence of a document in the administrative file 48 hours after bid opening session;
2.      - Deadline for delivery higher than prescribed;
3.      - False declaration or falsified documents;
4.      - Absence or insufficient bid bond;
5.      - Omission of a unit price in the financial bid;
6.      - score less than 6/8of essential criteria;
7.      – External envelop carrying a sign that can identify the bidder.

2. Essential criteria

1-     General presentation of the bids files;

2-      Financial capacity;

3-     References of the company in  similar achievements;

4-     Catalogue of equipment in colour including specifications and references  ;

5-     Quality of trainer (personnel)

6-     Draft jobbing odder duly filled initialed in all pages signed and dated on the last page;

7-     Technical organization of the works;

8-     Logistics and proof of the site of delivery.

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum of 6/8 of the essential criteria taken in account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount (total without taxes),  in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 6/8 of the essential criteria.

The bidder is bound by his bid for a period of sixty (60) days with effect from the deadline fixed for the submission of the bids.

Complementary information which could be technical in nature can be obtained from the BALIKUMBAT COUNCIL service of award Tel.: +237 670912286