Within the framework of the execution of the 2018 state budget, the State of Cameroon represented by THE LORD MAYOR ELAK COUNCIL hereby launches in an emergency procedure an Open National Invitation to tender FOR THE CONSTRUCTION AND EQUIPMENT OF AN ADMINISTRATIVE BLOCK AT LAKE OKU IN OKU SUB DIVISION, BUI DIVISION, NORTH WEST REGION.

The construction works subject to this invitation to tender include detail
description of the items found in the bill of quantities (detail cost estimate).

The cost estimate of this project is 55.000.000 (fifty five million) FCFA

Unique lot: CONSTRUCTION AND EQUIPMENT OF AN ADMINISTRATIVE BLOCK AT LAKE OKU.

Participation in this present invitation to tender is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in Public works (construction domain).

The said works shall be financed as per the following programmed budget head of the 2018 Public investment Budget (PIB 2018)of the Republic of Cameroon under the Ministry of Tourism assigned to THE LORD MAYOR ELAK-OKU.

The Tender documents may be consulted and obtained immediately after publication of this invitation totender from the Services of the Contracting Authority (Service in charge oftheawardof contracts) during working hours at the ELAK COUNCIL. 

The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of seventy five Thousand (75,000) Francs CFA payable to the Municipal treasury Elak Council.

Each bid written in English or French shall be signed by the bidder or by a
duly authorized representative and presented in seven (7) copies, that is one (01) original andsix (06) copies labelled as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is,
Envelope A: Administrative Documents, Envelope B: Technical file and Envelope G Financial file. The sealed pack shall bear no information about the company and shall reach the, Service in charge of the award of contracts (AT OKU) not later than 16 May 2018 at 10 am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.
The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER
N° 11/ONIT/ECITB/2018 OF 24 APRIL 2018
FOR THE CONSTRUCTION AND EQUIPMENT OFAN ADMINISTRATIVE BLOCK AT LAKE OKU IN OKU SUB DIVISION, BUI DIVISION, NORTH WEST REGION
(To be opened only during bids opening session )

The maximum deadline for the execution provided for by the Contracting
Authority shall be 120 calendar days with effect from date of notification of the Service Order to start works.

Each bidder shall enclose in his administrative documents a
bid bond (provisional guarantee) that respects the model in this tender file of one million one hundred thousand (1 100 000)francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.), including the bid bond, must imperatively be produced
in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatorily not be older than three (03) months ormust be produced after the signing of the tender file.
Double certification shall not be accepted. Any bid that shall not be In conformity with the prescriptions of this tender shall be declared inadmissible.
The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract,the provisional guarantee will be released after constitution of the final guarantee.
NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

The offers shall be opened in a single phase, according to the following schedule, in the office of the chairman oft he tenders Board for ELAK COUNCIL situated at Elak Oku. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements ofthetender file shall be rejected. Bids shall be opened and assessed in a single (01) phase and two stages.
a) Stage 1 shall involve:
i) Opening and appraisal of validity, authenticity and completeness
ii) Opening of envelopes containing technical documents to appraise and evaluate technical proposals
b) Stage II Opening of financial offers to appraise proposed amount for the project.

Tender conformity shall be evaluated as per the following:
A) Eliminatory Criteria.
Bids submitted in unsealed envelopes and packs; Offers (bids) submitted after the deadline ortime limit;
-Absence of original or properly certified administrative documents,
-Administrative documents more than 3 months old;                                                                                           -Incomplete financial documents;
-Omission of unit price schedule ;
-None justification of capacity to pre-flnance;
-Technical evaluation mark less than 80% ;
-False declaration or forged documents;
B) Evaluation Criteria: The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria:

NB:
- Any Bid that shall not obtain 80% evaluation shall simply berejected.
- Details of these main qualification criteria are specified in the assessment grid found in the Special Tender Regulations (RPAO).

The contract shall be awarded to the lowest bidder, who fulfils the technical
and administrative requirements.

Bids will be valid for thirty (30) days beyond the validity of the tenders.

Additional (supplementary) technical information may be obtained during
working hours from the service for the award of contracts.

NB:  The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender.