Within the framework of the execution of the 2024 state budget of the Republic of Cameroon the State  represented by the Mayor of NKAMBE Council, Contracting Authority, hereby launches in an emergency procedure a Request for Quotation FOR THE SUPPLY OF DIDATIC MATERIALS TO SOME FUNCTIONAL LITERACY CENTERS IN NKAMBE COUNCIL AREA, DONGA MANTUNG DIVISION OF NORTH-WEST REGION

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 Participation in this Request for Quotation is opened to all Cameroonian companies and business concerns that have proven capacities in the domain of supplies. THE COMPETING COMPANY MUST ATTACH A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

   The supplies, subject of this Request for Quotation, shall be financed through the Public Investment Budget of 2024 of MINEDUB of the Republic of Cameroon as follows:

 In compliance with circular N^O. 000001/CL/PR/MINMAP/CAB of 15 January 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders, the file may be consulted at the Service for the awards of contracts at the NKAMBE Council, the Divisional Delegation of Public Contracts Donga-Mantung and the Regional Agency for the Regulation of Public Contracts (ARMP), Bamenda.

The consultation file may be acquired from the NKAMBE Council upon presentation of a nonrefundable Treasury receipt of TWENTY-FOUR THOUSAND (24,000) FCFA, payable at the Municipal Treasury of NKAMBE. Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

 Each bid drafted either in English or French in seven (07) copies that is the original and six (06) copies marked as such in accordance with the prescriptions of the consultation file should be submitted against a receipt at the NKAMBE Council not later than 19/03/2024 AT 10 A.M local time and should carry the inscription:

REQUEST FOR QUOTATION N° 001/RQ/NWR/DMD/NK.C/NK.CITB/2024 OF 19/02/2024 FOR THE SUPPLY OF DIDATIC MATERIALS TO SOME FUNCTIONAL LITERACY CENTERS IN NKAMBE COUNCIL AREA, DONGA MANTUNG DIVISION OF NORTH-WEST REGION

 “TO BE OPENED ONLY AT THE TENDERS OPENING SESSION”

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The opening and evaluation of the bids shall be done in one phase on 19/03/2024 at 11A.M in the Conference Hall of NKAMBE Council Internal Tenders Board. Only bidders may attend or they may be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter.

     Eliminatory criteria

1.     - Absence of a document in the administrative file; and not submitted within 48H on request
2.     Bids submitted after the deadline for submission;
3.     Duration of execution not more than the prescribed;
4.     False declaration or falsified documents;
5.     External envelope bearing identification marks of the Bidder;
6.     Absence of, or insufficient bid bond;
7.     Omission of a quantified task on the bill of quantities and cost estimates
8.     Enterprise with an abandoned or overdue contract beyond contractual deadline.
9.     Failure to obtain at least 75% in the evaluation of the Technical proposal.

10. Absence of A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

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     Complementary technical information may be obtained every day during working hours from the NKAMBE Council.