Within thftifcmework of the National Community Driven Development Program (PNDP), the ELAk-OkU Council has obtained an allocation from PNDP and considers using part of it for the CONSTRUCTIONAND EXTENSION OF THE TANKIY gravity water supply scheme WITH 12 STAND TAPS IN  ELAK Oku MUNICIPALITY

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The participation to this call for competition is opened to companies having submitted a file for pre-qualification and are recorded by the PNDP Regional Coordination Unit in the following fields of intervention: (I) Water
* The participation in this call to competition is also opened to all Companies able to comply with the administrative qualification conditions as well as technical and financial conditions as defined in the request for quotation.

PNDP/ELAK OKU

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Tht requests for quotation file can be obtained free of charge from the ElaK-OKU COUNCIL from 3rd May 2018, during the working days, between 7; 30 am and 3.30 pm.

Latest date to submit the bids 23rd May, 2018, At 10:00am

04 MONTHS (120 DAYS)

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Wednesday the 30th of May 201 8 at 10:30 prompt,

The ELAK-OKU COUNCIL INTERNAL TENDER'S BOARD commission will
evaluate the offers and may if necessary appoint an expert in the field to
accompany him in the analysis. The evaluation of tenders will be conducted in
the following order:
a. Verification of the conformity of administrative documents to avoid any failures at the time of attribution:
b.Verify that the Letter of Quotation is well filled, dated and signed with the name and function of the signatory;
c. Verify that the Descriptive and Quantitative Forms are duly filled, dated and
signed;
d. Verification of the arithmetic operations, if necessary multiplying unit prices by
the quantities and by using the price in words to carry out necessary corrections;
e.To work out a quotation summary table based on the corrected amount and
ranked in ascending order;
f. Checking in the offer classified file, of Declaration of Qualifications according to
the imposed model;
g.Verify the qualification of the bidder by comparing his declaration with the
minimum requirement of qualification given in Chapter III of the present request
for quotation.
If the lowest Bidder's bids ranked in the summary table are checked to satisfy
the minimal conditions imposed for qualifications, the ELAK-OKU COUNCIL
INTERNAL TENDER'S BOARD will propose him as provisional contractor to
the Mayor, Project owner.
If the lowest Bidder's bid does not satisfy the imposed minimal conditions of
qualification, the offer will be eliminated and the ELAK-OKU COUNCIL
INTERNAL TENDER'S BOARD will carry out the examination of the offer of the
second bidder in the ranking summary table. This procedure can be repeated
in the event of incomplete offers or unqualified bidders.
The ELAK-OKU COUNCIL TENDER'S BOARD will draw up a detailed final
evaluation report with a recommendation to the Lord Mayor (contracting
Authority) for the provisional attribution of the Bid.

The Lord Mayor will Invite the provisional contracting Bidder selected
to present his administrative documents within 15 days. The administrative
file shall include;
a. the taxpayer card;
bb. Attestation of Business registration
c. Attestation to prove that bidder is current with taxes;
d. the certificate of imposition;
e. A certificate from ARMP of non exclusion from public
contracts;
f. A certificate of non bankruptcy from the Court of the locality
were the company is based;
g. a Certificate attesting that the bidder is in order with his
social security contributions signed by Regional chief of centers CNPS or a
representative;
h. These certificates shall be dated less than three months;
i. In addition, the mayor will invite the provisional contractor to
present the technical documents (ex; personnel means, equipment and
material...) for good execution of the project (see point V).
10.2. Provided with these certificates, the Lord Mayor, (Contracting
Authority), will prepare the final minutes of attribution indicating that he has
received a satisfactory administrative file that confirms the
recommendation for attribution which was made to him by the Divisional
Tender's Board.
10.3. if the bidder declared provisional winner cannot constitute a
satisfactory administrative file, within 15 days, the Lord Mayor,
Contracting Authority, will establish an official report confirming the failure
of the Bidder to present his administrative document and will forward it to
the Chairman of the ELAK-OKU COUNCIL INTERNAL TENDER'S
BOARD which will have to meet again and submit an amended evaluation
report, justifying rejection of the offer initially selected, and establishing a
new recommendation in conformity with the evaluation.
10.4. If the Lord Mayor, Contracting Authority, do not accept the
recommendation of attribution of the Divisional Tender Board, he prepare
minutes justifying his refusal on objective basis and forward it to the
Chairperson of the ELAK-OKU COUNCIL INTERNAL TENDER'S BOARD
which will have to meet again. In case of disagreement on the conclusions
of the evaluation and the selection of the bidder, the ARMP will have to
rule.
10.5 Before the contractor selected is invited to sign his contract, the resuit
of the analysis of the offers and the proposal for an attribution of the
Contracting Authority wilt be forwarded in writing to PNDP for NON
OBJECTION for a duration not exceeding 7 days.
10.6. Within 90 DAYS foliowing the date of reception of the offer, the
contractor selected will be invited to sign a contract according to the model
and the conditions presented in the present request for quotation file.

The offers will remain valid for a period of 90 (ninety) calendar days.

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