Within the franlcwork or the execution of the State Budget 2()24 - MINAS, the Mayor of Ekondo Titi Council, Contracting Authority. hereby launches a pricc quote Invitation to tcndcr for the supply of Equipment (sewing machines) to the Ekondo Titi Association of Disablc Persons.

The Equipment subject of this contract includes:

The estimated cost of the operation following prior studies stands at ten million (10 000 000) fcfa

Participation is opened to all duly registered Cameroonian enterprises with the necessary technical, financial and legal capacities and who are not in a period of suspension by the authority in charge of Public Contracts

Works which form the subject of this invitation to tender shall be financed by the Public Investment Budget (PIB) of MINAS, 2024 financial year through budget head (imputation) N^O.

. and Credit circularl N ^O

The File may be consulted during working hours at the council (located in Ekondo Tili), precisely at the office Of the Secretary of the Ekondo Titi Council Internal Tenders Board, with Tel: 679 9346019 as soon as this notice is published.

The Tender File may be acquired from the council, al the (office of the Secretary of the Ekondo Titi Council Internal Tenders Board, Tel.• 679346019 as soon as this notice is published and upon presentation of a nonrefundable treasury receipt (payable at the Ekondo Titi Municipal Treasury) bearing the amount of fifty thousand (50,000) FCFA. Such a receipt shall identify the concerned bidder

Each offer drafted in English or French shall be signed by the bidder or by duly authorized representative and presented in seven (07) copies including the original and six (06) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes marked as:

The sealed pack shall bear no information on the enterprise, and should reach [he council in Ekondo Titi at the Office of the Secretary of the Ekondo Titi Council Internal Tenders Board, room latest the 06/04/2024 at 10:00 am local time and should carry the inscription:

REQUEST FOR QUOTATION

(By Emergency Procedure)

N ^O 10/RQ/ETCITB/PlB2024 OF 11/03/2024

SUPPLY OF EQUIPMENT (SEWING MACHINES) TO THE EKONDO TITI ASSOCIATION OF DISABLED

PERSONS

"To be opened only during the bid-opening session"

In case of any ambiguities or differences. only the original shall be considered authentic. "

NB. An invitation to tender should be accompanied by an electronic support containing numeric version of the project "'with complete price and quantitative estimates in Excel.

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be two ((02) months.

Each bidder must include in his/her administrative documents, a bid bond that respects the models of this tender file. issued by a first-rate banking establishment approved by the Ministry in charge of finance, (see list in document No. 9 of this tender file), and of an amount of over hundred (l thousand (200 000) FCFA, valid for Ninety (90) days beyond the date of validity of bids.

Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and that of the successful bidder shall be retained until the required performance guarantee for good execution is provided.

Each offer drafted in English or French shall be signed by the bidder or by duly authorized representative and presented in seven (07) copies including the original and six (06) copies marked as such. These shall be submitted in one sealed pack containing three (3) envelopes marked as:

The sealed pack shall bear no information on the enterprise, and should reach [he council in Ekondo Titi at the Office of the Secretary of the Ekondo Titi Council Internal Tenders Board, room latest the 06/04/2024 at 10:00 am local time and should carry the inscription:

REQUEST FOR QUOTATION

(By Emergency Procedure)

N ^O 10/RQ/ETCITB/PlB2024 OF 11/03/2024

SUPPLY OF EQUIPMENT (SEWING MACHINES) TO THE EKONDO TITI ASSOCIATION OF DISABLED

PERSONS

"To be opened only during the bid-opening session"

In case of any ambiguities or differences. only the original shall be considered authentic. "

NB. An invitation to tender should be accompanied by an electronic support containing numeric version of the project "'with complete price and quantitative estimates in Excel.

The opening of the bids (Administrative Documents; the Technical and Financial Offers) in one phase shall be done on 16/04/2024 at 11:00 am prompt local time in the Conference Hall of the Council office by the Internal Tenders Board of Ekondo Titi Council.

1. Evaluation Criteria:

The evaluation of bids shall be carried out in onc stage:

• Verification of the presence and conformity of each administrative document and
• Analyses of the Financial bids.

The criteria of evaluation shall be as follows:

11.1.   Eliminatory criteria

The main relative criteria to the elimination of the offers of the candidates are defined like below:

  Absence of or insufficient bid bond

  Absence of other relevant or key administrative document;

  False declaration or falsified documents;

  Omission of a quantified task on the bill of quantities and cost estimates;

 Enterprise with an abandoned contract or uncompleted project (above 10% lateness penalties without due justification) in the South west Region;

      Satisfaction of the main qualification criteria ( 100% in the Administrative File and at least 75% of the Financial Offer

In case of absence or non-conformity of administrative document during the opening of bids, a delay of 48 hours is accorded to the tenderer concern to produce or replace the document in question. However, the absence of the tender backing during the opening of bids entails the rejection of offer

11.1.   Main qualification (essential) criteria:

The evaluation of the bids shall be done on predefined technical/Financial criteria following the binary process ('Yes' or

•No'). The criteria relating to the qualification of candidates will indicatively be on the following: e General Presentation, compliance with the model bid;

      Financial capacity, access 10 a line of credit or other financial resources of at least ten million (10 000 000 francs;

      Company references (experience in similar work for the past three years Mith supporting evidence);   Duration of execution.

      Turn over as in business license above or equal to 10 million francs

The Contracting Authority will assign the Contract to the Tenderer whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid. in accordance with article 99 of the Public Contracts Code. Thal is, it shall be awarded to the bidder with a satisfactory way and whose offer has been valued least saying while including the proposed discounts if the case arises.

The bidders shall remain committed to their offers/bids for a period of ninety (90) days from the deadline set for the submission of bids.

Complementary technical information may be obtained during hours on weekdays from the office of the Secretary of the Municipal Tender Board at the Council office, Tel: 679346019