Within the framework of the execution of the 2024 state budget, the State of Cameroon represented by the Mayor for Ndu Council hereby launches under, EMERGENCY PROCEDURE of 21days a REQUEST FOR QUOTATION FOR THE SUPPLY OF CANOPIES TO NDU COUNCIL

The services of this Quotation shall be notably: The supply of canopies and accessories to Ndu Council, Donga-Mantung Division, North West Region 

The supplies is in one (01) lot as follows;

Participation in this Request for Quotation is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in the domain. IN ALL CASES, EVERY COMPETING COMPANY MUST ATTACH A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NDU COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

The said supplies shall be financed as per the programmed budget of the 2024 Public Investment Budget (PIB 2024) of the Republic of Cameroon under the Ministry of Decentralization and Local Development assigned to the Mayor of Ndu Council.

 With respect to circular N^o.000001/CL/PR/MINMAP of 15^th January 2021 relating to the issuance of Tenders File purchase receipt and making these files available to potential bidders, the Tender documents may be consulted after publication of this invitation to Tender from the Ndu Council (Service in charge of the award of contracts) during working hours, the Divisional Delegation of Public Contracts Donga-Mantung and the Regional Office of the Agency for the Regulation of  Public Contract (ARMP) Bamenda.

The file can be obtained from the Ndu Council as soon as this notice is published against payment of a non-refundable sum of fourteen thousand (14 000F) CFA francs, payable at the Ndu Municipal Treasury

  Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelope. The sealed pack shall bear no information about the company and shall reach the NDU Council, Service in charge of the award of contracts not later than the 25/03/2024 at 10am prompt local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. Chapters shall be separated by colour separators. Bidders tendering for more than one lot shall constitute one having different bid bonds and financial chapters for each lot:

REQUEST FOR QUOTATION

N^{O 09}/RQ/MINDDEVEL/NWR/DMD/NC/NCITB/2024 OF 01/03/ 2024 FOR THE SUPPLY OF CANOPIES AND ACCESSORIES TO NDU COUNCIL, DONGA-MANTUNG DIVISION, NORTH WEST REGION

(To be opened only during bids opening session)

The maximum deadline provided by the Authorising Officer and Contracting Authority for the delivery of the supplies forming the subject of this Request for Quotation is Two (02) months (sixty (60) calendar days) from the date of notification of the Administrative Order to start the supplies.

 Each bidder must include in his administrative documents for each lot, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document N^o. 12 of the Tender File, of an amount as on the table below, and valid for thirty (30) days from the date of publication of the results of award.

For unsuccessful bidders, the BID BOND must be withdrawn within fifteen (15) days from the date of end of validity of bids. For the successful bidder, the BID BOND shall be released immediately after the constitution of the Final Bond.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice. Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file shall lead to the rejection of the bid.

10    The bids shall be opened in a single phase, in the conference hall of the Ndu Council Internal Tenders Board, on 25/03/2024 from 11:00 a.m. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase. This shall involve:

• Opening and appraisal of validity and authenticity.
  • Evaluation of the bids and Award Proposal

NB: Any bids which shall not obtain 100% validity in the administrative appraisal and at least 80% score in the essential evaluation shall be eliminated.

. Evaluation criteria

 Eliminatory criteria

• Absence of a document in the administrative file and not submitted within 48 hours on request;
• False declaration or falsified documents;
• Absence or insufficient bid bond (140,000);
• Bids deposited in open envelopes or packets;
• Submission after the deadline prescribed;
• Omission of a unit price in the financial bid;
• Incomplete financial documents
• Score of less than 80% in the essential criteria;
  • Absence of original or properly certified administrative document or documents certified more than one time;
  • Absence of A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NDU COUNCIL (PROJECT OWNER) CLEARLG INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

 Essential criteria

• General presentation of the bids;
• Capacity to pre-finance;
• After-sales service;
• References of the company in similar domains;
• Quality of the personnel; 
• Organizational Chart of the enterprise.
• Safety measures pertaining to the supplies;
• Logical presentation of documents;
• Attestation and report of site visit;

  The contract shall be awarded to the lowest feasible bidder, who fulfills the evaluation requirements.

  Bidders shall remain committed to their offers for 60 days from the deadline set for the submission of bids.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the Ndu Council