Within the framework of the execution of public investment fund and to promote the social economy sector and handicraft in Batibo Council area, the Mayor of Batibo Council, Contracting Authority, on behalf of the Republic of Cameroon, hereby launches, a Request for Quotation FOR THE SUPPLY OF EQUIPMENTS TO THE EWAI COMMUNITY HALL IN BATIBO SUB-DIVISION

The services of this request for quotation include the supply of;

The estimated cost is 10,000,000( Ten thousand) FCFA

           Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of Supplies of equipment’s  and materials .

MINDDEVEL – PUBLIC INVESTMENT FUND-2024

The tender file may be consulted at the Batibo Council office during working hours, as soon as this tender notice is published.

The file may be consulted and obtained at the Batibo Council office, with effect from the date of signature of this Tender Notice, upon presentation of a receipt attesting to the payment of a non-refundable fee of 20,000 (twenty thousand) Francs CFA payable at the BATIBO Council Treasury, representing the cost of purchasing the tender file.

The tender file in two (02) volumes shall be enclosed in two sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the financial/technical offer (Volume 2).

The two volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

NB:

            Complete bidders’ files, including all administrative documents, must be deposited in 07 copies including the original file and 06 copies not later than 03/05/2024at 10:00 AM local time in sealed envelopes, in the Batibo Council Office and should carry the inscription:

ʺREQUEST FOR QUOTATION N°03/RQ/BC/BCITB/2024 OF 05/04/2024 FOR THE SUPPLY OF EQUIPMENTS TO THE EWAI COMMUNITYIN BATIBO SUB DIVISION, MOMO DIVISION OF THE NORTH WEST REGION. 

  « To be opened only during the Tenders Board Opening session ».

The maximum execution deadline shall be two (02) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in this Consultation File, of an amount of 200,000 (Two hundred thousand) F CFAand valid for thirty (21) days beyond the date of validity of bids.

N/A

Bids will be opened on the 03/05/2024 at 11:00 AM in the Conference Hall of Batibo Council, by the Internal Tender’s Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

The bids shall be evaluated according to the main criteria as follows:

 Eliminatory criteria

1-     Absence of bid bond in the administrative file;

2-     Deadline for delivery higher than prescribed;

3-     False declaration or falsified documents;

4-     A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

5-     Absence or nonconformity of a document in the administrative file which is not provided by the bidder within 48hours after opening as requested by the tender’s board.

6         Incomplete  or non-compliant documents;

7         False declaration, forged or scanned documents;

8        Technical assessment mark less than 70% of “Yes”.

9         Incomplete financial offer;

10     Omission of quantified unit price in the financial offer;

11    Change of quantity or unit.

Essential criteria

1-     General presentation of the tender files;

2-     Financial capacity;

3-     References of the company in  similar achievements;

4-     Quality of the personnel; 

5-     Technical organization of the works;

6-     Logistics;

7-     Attestation and report of site visit;

8-     Draft purchase odder duly filled initialed in all pages signed and dated on the last page.

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum of 70% of the essential criteria taken in account.

The contract will be awarded to the bidder whose bid fulfils the required technical and financial ( total without taxes) criteria and is deemed to be the lowest, in conformity with the regulations of the Tender Documents and having satisfied to 70% of “Yes”.

The bidder is bound by his bid for a period of sixty (60) days with effect from the deadline fixed for the submission of the bids.

Complementary technical information may be obtained during working hours from the Batibo Council. Tel. : 677 980 303/ 679 204 915