Within the framework of the 2024 Public Investment Budget, The Governor of the North-West Region, Delegated Contracting Authority, hereby launches an Open National Invitation to Tender FOR THE SUPPLY OF OFFICE EQUIPMENT TO THE REGIONAL DELEGATION OF BASIC EDUCATION NORTH-WEST (MINEDUB-NW)

The work to be done consists of the Supply of Office Equipment

The estimated cost after preliminary studies is 10,000,000 (TEN MILLION) CFAF ALL TAXES INCLUDED

The supply is in one lot.

Participation to this Invitation to tender is opened under the same conditions to all Cameroonian companies and business persons that have proven experience in the field of general supplies and provided they are in compliance with the Cameroonian laws.

Works which form the subject of this Invitation to Tender shall be financed by MINEDUB Public Investment Budget for 2024.

The file may be consulted during working hours at the Governor’s Office for North-West in Bamenda, room108, Tel: 233361941/ 652582344 as soon as this notice is published.

The file may be obtained from the Governor’s Office for North-West in Bamenda, room108, Tel: 233361941/ 652582344 as soon as this notice is published against payment of the sum of 20,000 (Twenty Thousand) FCFA Francs, payable at a Public Treasury, representing the cost of purchasing the Tender File.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Governor’s Office for North-West in Bamenda Room 108, Tel: 233361941/ 652582344, not later than 14/05/2024 at 11:00 am noon local time and should carry the inscription:

<< REQUEST FOR QUOTATION No 003/RQ/GOV-NW/RTB/2024 OF 15/04/2024 FOR THE SUPPLY OF OFFICE EQUIPMENT TO THE REGIONAL DELEGATION OF BASIC EDUCATION NORTH-WEST (MINEDUB-NW)>>
“To be opened only during the bid-opening session”

The maximum deadline provided by the Delegated Contracting Authority for the execution of the supplies forming the subject of this Invitation to Tender is Ninety days (90) days.

The bidder must include in his administrative documents, a bid bond issued by a first-rate financial establishment approved by the Ministry in charge of Finance and whose list is found in document No. 12 of the Tender File, of 200,000 FCFA amount and valid for thirty (30) days beyond the date of validity of bids.

Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers….) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.
They must not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice
Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 14/05/2024 at 12:00 noon local time, in the conference hall of the Governor's office, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The bids shall be evaluated according to the main criteria as follows:

A. Eliminatory criteria

1. Absence or non-conformity of an element in the administrative file not regularized after 48hrs from the opening time;
2. Deadline for delivery higher than prescribed;
3. False declaration or falsified documents;
4. Absence or insufficient bid bond;
5. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6. Incomplete financial file;
7. Change of quantity or unit;
8. Non respect of 86% of essential criteria;
9. Suspended from public contracts by MINMAP in 2024 or owing unexecuted projects before 2021.
10. Non respect of tender model.

B. Essential criteria

The evaluation of the technical offers would be based on the criteria outlined in the table below. It shall be done in the following manner positive (YES) or negative (NO).

No..................................................................................................................Criteria
1.........................................................................................................Attestation of solvability of at least 80% of the financial offer (obtained from a bank recognized by the Ministry of Finance).
2.............................................................................................................Experience of the bidder (01 contract justifying similar supplies and justified by the first and last pages of the contract and the Reception Minutes). Not applicable to new enterprises less than five years.
3................................................................................................The execution time of Delivery:
Not more than 90 days from the date of notification of the Service Order to commence works.
4.........................................................................Proof of the acceptance of the Contract conditions.
The Rules of the Consultation initialled, signed and dated on the last page.
The quotations and Technical specifications initialled, signed and dated on the last page
5................................................................................Furniture Team Head: At least Woodwork or furniture technician with 02 years working experience (HND Diploma and CV signed and dated)

- Technical Evaluation.

The evaluation of these criteria would be done on a purely binary system: positive (YES) or negative (NO). Any negative response (NO) during the examination of the elimination criteria shall lead to the disqualification of the offer. Concerning the essential criteria, a minimum of 86% positive responses would be needed for a bid to be retained for the financial evaluation.

- Financial Evaluation.

Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures.

- Acceptability of Offers.

Every bid should, in order not to be rejected, contain a Caution Fee of Two Hundred Thousand (200,000) Francs CFA issued by a bank recognized by the Ministry of Finance for a period of thirty (30) days beyond the validity of the offer.

-Administrative Documents.

The required administrative documents should be, under penalty of being rejected; only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers….) must be produced in accordance with the Special Regulations of the invitation to tender. They must not be older than Three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

 The bidders shall remain engaged to their offers for a period of Ninety (90) days as from the date fixed for the reception of offers.

The execution period for these supplies which is the subject of this tender file, shall be fixed for Ninety (90) days as from the date of notification of the Service Order to commence work by the Contract Manager.

Complementary technical information may be obtained every day during working hours from the Governor’s office North West Region, room 108, Tel: 233361941/ 652582344, within working hours from 8:30am to 3:30pm.