The state of Cameroon represented by the Governor North West Region, Delegated Contracting Authority, hereby launches a Request for Quotation for the supply of computer hardware equipment for the Regional Delegation of Basic Education for the North West

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The estimated cost after preliminary studies is Eight Million (8,000,000) FCFA all taxes inclusive.

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Participation in this invitation is open to registered qualified contractors of the Republic of Cameroon with financial ability, technical and professional expertise in Supplies.

The supplies, subject of the present Request for Quotation, shall be financed by the Public Investment Budget of 2024.

The quotation file may be consulted at the Governor’s office North West Regionwithin working hours from 8:30am to 3:30pm, Porte 108, Tel : 233361941/652582344.

The Quotation file may be acquired from the Governor’s office North West Region, Porte 108, Tel : 233361941/652582344upon presentation of a non-refundable treasury receipt of Fifteen Thousand (15,000) francs CFA bearing the name of the company. The bill of estimates, entry and quantities of the items is to be completed and returned latest 14/05/2024 at 11.00am prompt local time and should carry the inscription:

REQUEST FOR QUOTATION

N° 004/RQ/GOV-NW/RTB/2024 OF 15/05/2024

FOR THE SUPPLY OF COMPUTER HARDWARE EQUIPMENT FOR THE REGIONAL DELEGATION OF BASIC EDUCATION FOR THE NORTH WEST

Each offer or bid drafted in English or French in Seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted at the Governor’s office North West Region, room 108 not later than 14/05/2024 at 11.00 prompt local time and should carry the inscription:

REQUEST FOR QUOTATION

N° 004/RQ/GOV-NW/RTB/2024 OF 15/04/2024

FOR THE SUPPLY OF COMPUTER HARDWARE EQUIPMENT FOR THE REGIONAL DELEGATION OF BASIC EDUCATION FOR THE NORTH WEST

 “To be opened only during the bid opening session”

The offers or the bids submitted after the stipulated deadline shall not be received.

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The opening of the bids in one phase shall be done on 14/05/2024 at 12.00 noon in the Conference Hall of the Governor’s office North West Region by the competent tender board.

Only bidders may attend or they could be duly represented by a person of their choice, who has full knowledge of the file.

Bids should be cost exclusive of value added taxes and all taxes inclusive (ATI) and accompanied by the signed model tender if your bid is chosen.

- Eliminatory criteria.

1.      Deadline for delivery higher than prescribed;
2.      False declaration or falsified documents;
3.      Absence or insufficient bid bond;
4.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5.      Incomplete financial file;
6.      Change of quantity or unit;
7.      Non respect of 83% (5/6) of essential criteria;
8.      Non completion of any project in the previous years in the North West Region or suspended by MINMAP in 2024.

N.B. For absence or non-conformity of an element in the administrative file, except absence of the bid bond, the bidder shall be given 48 hours to produce the valid element failure which the file shall be automatically rejected

 - Essential Criteria.

The evaluation of the technical offers would be based on the criteria outlined in the table below. It shall be done in the following manner positive (YES) or negative (NO).

- Technical Evaluation.

The evaluation of these criteria would be done on a purely binary system: positive (YES) or negative (NO). Any negative response (NO) during the examination of the elimination criteria shall lead to the disqualification of the offer. Concerning the essential criteria, a minimum of five (05) on six (06) positive responses would be needed for a bid to be retained for the financial evaluation.

 - Financial Evaluation.

Only the prices of Bidders retained after the examination of the elimination and essential criteria shall be considered during this financial evaluation. Only the prices of the Unit Price List expressed in letters shall prevail over those in figures.

- ACCEPTABILITY OF OFFERS.

Every bid should, in order not to be rejected, contain a Caution Fee of One Hundred and Sixty Thousand (160,600) Francs CFA issued by a bank recognized by the Ministry of Finance valid for a period of One Hundred and Twenty (120) days as from the date of deposit of the offer.

- ADMINISTRATIVE DOCUMENTS.

The required administrative documents should be, Under penalty of being rejected; only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

 They must obligatorily be not older than Three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bidders shall remain engaged by their offers for a period of Ninety (90) days as from the date fixed for the reception of offers.

The execution period for these rehabilitation which is the subject of this Request for Quotation, shall be fixed for Sixty (60) days as from the date of notification of the Service Order to commence work by the Contract Manager.

Complementary technical information may be obtained every day during working hours from the Governor’s office North West Region within working hours from 8:30am to 3:30pm, Room 108, Tel : 233361941/652582344.