Within the framework of the 2024 Public Investment Budget (PIB of the Ministry of Environment, Protection of Nature and Sustainable Development), the Mayor of BAMENDA 3 Council “Contracting Authority” hereby launches by tender board procedure a consultation for the supply of garbage cans and others material to facilitate household solid waste management in the BAMENDA 3 council.

Work to be done consists of Supply of Garbage Cans and Specifications for Material required to facilitate Household Solid Waste Management in the Bamenda 3 Council Municipality, MEZAM Division. The works include the following:

         The estimated cost is as below

  The supply is in a single lot as indicated.

Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

This project shall be financed by the 2024 Public Investment Budget of the Ministry of Environment, Protection of Nature and Sustainable Development with budget heads N^o IZ04099

The file may be consulted during working hours at the Private Secretariat of the Lord Mayor of Bamenda III council - Bamenda, Telephone No 677665180 as soon as this notice is published

The file may be obtained from the Private Secretariat of the Lord Mayor of Bamenda III council - Bamenda, Telephone N: 677665180 as soon as this tender notice is published against payment of a non-refundable sum of 18,000 (Eighteen thousand) CFA francs payable at the Bamenda III Council Municipal Treasury, representing the cost of purchasing the Consultation file.

 The tender file in two (02) volumes shall be enclosed in two sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the technical and financial documents (Volume 2);

 The two (02) volumes shall then be enclosed in a single sealed envelope bearing only the reference of the quotation in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

 NB

            Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the private secretariat of the Lord Mayor of Bamenda III council - Bamenda, Telephone No: 677665180 at Bamenda not later than 14/05/2024 at 10 AM local time and should carry the inscription:

TO THE DELEGATED PROJECT OWNER (CONTRACTING AUTHORITY)

REQUEST FOR QUOTATION N° 003/RQ/BIIIC/BIIICITB/2024 0F 19//04/2024

FOR THE SUPPORT TO BAMENDA III COUNCIL IN THE FIGHT AGAINST UNSANITARY CONDITIONS, POLLUTION AND NUISANCES IN BAMENDA III SUB DIVISION, MEZAM DIVISION OF THE NORTH WEST REGION 

To be opened only during the Tenders Board Opening session ».

The dead line of execution is Sixty (60) days from the date of notification for this Jobbing Order to begin.

          Each bidder should include in his administrative document, a bid bond of FCFA 200 000 [two hundred thousand CFA francs) issued by a first rate-bank approved by the Ministry in charge of Finance in conformity with COBAC conditions.

Against the risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities of the administrative document required, including the bid bond, shall imperatively be produced in accordance with the Special Conditions of the invitation to tender. They shall neither be older than three (03) months nor be produced before the signing of the tender notice.

            Any offer not in conformity with the prescriptions of this notice and tender file shall not be accepted, especially the absence of a bid bond issued by a first rate-bank, approved by the Ministry in charge of Finance, or the non-respect of the model of the tender file documents, shall lead to a pure and simple rejection of the offer without any appeal being entertained.

N/A

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 14/05/2024 at 11 AM local time, at the Conference Hall of the Bamenda III Council at Bamenda, by the Bamenda III Council Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

The bids shall be evaluated according to the main criteria as follows:

 Eliminatory criteria

1.      -Deadline for delivery higher than prescribed;
2.      -False declaration or falsified documents;
3.      Absence of or insufficient bid bond;
4.      -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5.      -Incomplete financial file;
6.      Omission of a unit price in the financial bid;
7.      -Change of quantity or unit;
8.      -Non respect of (75%) of essential criteria;
 
Essential criteria

1-     General presentation of the tender files;

2-      Financial capacity;

3-     References of the company in similar achievements;

4-     Catalogue of equipment in colour including specifications and references;

5-     Quality of trainer (personnel)

Draft jobbing odder duly filled initialed in all pages signed and dated on the last page

This evaluation will be done in a positive (yes) or negative (no) with an acceptable minimum of 75% of the essential criteria taken into account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest feasible amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the panelised/eliminatory criteria and at least 75% of the essential criteria.

The bidder is bound by his bid for a period of sixty (60) days with effect from the deadline fixed for the submission of the bids.

Complementary technical information may be obtained during working hours at the Bamenda III Council Telephone No 677665180