Within the frame-work of the 2018 Public Investment Budget, the Contracting Authority (Regional Delegate of Public Contracts) for North-West Region, hereby representing the State of Cameroon, launches an Open National Invitation to tender under CONDITIONS OF EMERGENCY for the construction of a block of two classrooms and a regular office at SAR/SM-Wum (lot 1) and construction of an electrical workshop at GTC Waindo (lot 2), Wum sub-division, Menchum division, North West Region.

The works subject of this invitation to tender shall require the  construction of a block of two classrooms and a regular office at SAR/SM-Wum (lot 1) and construction of an electrical workshop at GTC Waindo (lot 2), Wum sub division, Menchum division, North West Region. The works and service required are found in the detail description mentioned in the respective bills of quantities and cost estimates.

The estimated cost of the operations  (tasks) following feasibility studies stands as specified in the table below:-

The works subject ofthis invitation to tender shall be inTwo lots defined with specifications as in the table below:-

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domain of construction accompanied by the necessary financial capability.

Works which form the subject of this invitation to tender shall be financed as per the programmed budget head of the 2018 Public Investment Budget (PIB 2018) of the Republic of Cameroon as specified in the table below:-

The Tender documents may be consulted immediately after  publication of this invitation to tender from the Services of the Contracting Authority at the Regional Delegate's private secretariat, door 101 tel: (233361887) during working hours at the Regional Delegation of Public Contracts Bamenda, situated at sonac street North-West Region.

The Tender documents shall be obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority during working hours at the Regional Delegation of Public Contracts, North-West Region-Bamenda. The document shall be obtained upon presentation of a Public Treasury receipt showing the payment of a non-refundable sum of seventy-five thousand (75,000) CFA francs.

Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in seven (07)copies that is one(01) original and six (06) copies labelled as such.These shall be submitted in one sealed external envelope containing three(3) envelopes, that is, Envelope A: Administrative Documents, Envelope B:Technical documents  and Envelope C: Financial documents. It shall reach the Regional Delegation of Public Contracts for North-West Region-Bamenda.not later than 27/06/2018 at 12: 00 noon local time.The sealed external envelope shall be free of all identification marks, failing which it shall be rejected.
The sealed external envelope addressed to the Contracting Authority shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N° 31/ONIT/MINMAP/RDNW/RTB/2018 OF 7/06/2018  FOR THE CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AND A REGULAR OFFICE AT SAR/SM-WUM (LOT 1) AND CONSTRUCTION OF AN ELECTRICAL WORKSHOP AT GTC WAINDO (LOT 2), WUM SUB-DIVISION, MENCHUM DIVISION

(To be opened only during the bids opening session of the Tenders Board)

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be three months (03 months) with effect from date of notification of the Service Order to start execution.

Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance and that shall respectthe model in this tender file featuring on the list in document 12 of the tender file and valid for ninety (90) days beyond the original date of the validity of the offers. 

Under risk of  being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of  the required administrative documents (Examples:Taxation Officials. Bank Officials, etc.)or by Administrative Authoritiesas the case may be (Example: SDO, DO etc) and must imperatively be produced in  accordance with the Special Tender Regulations.They must obligatorily not be older than three(03)months or must not be produced after the submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance.
The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30)days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the Contracting Authority once the final bond has been provided.
Bidders shall remain committed to their offers for a period of  ninety (90) days from the last date for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.
NB:The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.

Bids shall be opened by the Regional Tenders Board for the North-West Region in a single phase on the 27/05/2018 at 1 pm local time in the hall at the Regional Delegation of Public Contracts, Bamenda. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic, that is. Any bid which shall not comply with the requirements of the tender file shall be rejected.

Tender conformity shall be evaluated as per the following:

A)     Eliminatory Criteria.

B)      Absence of a document in the administrative file ;

C)      Failure in execution of a project or abandoned project for the last three years;

D)     False declaration or forged documents ;

Absence of a document in the administrative file;

• Failure in execution of a project, or abandoned project for the last three years;
• False declaration or forged documents ;
• Absence of bid bond or bid bond not issued directly in bidder's name by a first rate bank approved by the Ministry in charge of Finance
• Technical evaluation marklessthan70%(non-respect of 70% of the essential criteria);
• Print out of the bank account of the bidder(after the date of launching)with a balance less than ten million FCFA francs for lot 1 or less than fifteen million CPA francs for lot 2;
• Absence of quantified unit price (omission of a unit price in the financial bid).
  B) Essential Criteria They are primordial or key modalities in the judgment of the technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender.They were determined in relation to the nature and content of the tasks to be executed. Hence in the evaluation of:-
  (i)Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

  CRITERA	POINTS
  GENERAL PRESENTATION OF THE BIDS	6
  EXPERIENCE OF THE COMPANY	9
  QUALITY OF PERSONNEL AND MANAGEMENT OF THE COMPANY	9
  TECHNICAL EQUIPMENT	5
  METHODOLOGY FOR THE EXECUTION OF WORKS	11
  TOTAL	40

NB: Details of these main qualification criteriaare specified in the evaluation grid found in the Special Tender Regulations (RPAO).
(ii)Financial Offer, it shall consist of going through the bill of quantities in reference to the unit Price schedule and the sub detail of unit prices.

The contract shallbe awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements. The two lots can be awarded tothe same bidder provided he fulfils the conditions on both lots.

Bidders shall remain committed to their offer for ninety (90) days from the deadline set for the submission of tenders (offers).

Additional information may be obtained during working hours at the Regional Delegate's private secretariat, door 101 tel: (233361 887) during working hours at the Regional Delegation of Public Contracts Bamenda, situated at sonac street North-West Region.

The Contracting Authority may at any time, amend this invitation to tender. He shall publish the amendments and communicate same to companies that bought the tenders file. Delays caused bysuch amendments shall also be considered in the period given to bidders to submit their bids.