Within the framework of 2024 Investment Budget, the Mayor of the BAFUT Council, Contracting Authority, hereby launches, a Request for Quotation for the equipment of the poultry for the Bafut Council, Mezam Division of the North West Region

 Purchase and supply of poultry equipment for the Bafut Council, Njinteh-Bafut

The estimated cost after preliminary studies is Six Million Francs CFA (6 000 000) FCFA

The supplies is as follows:

The work is a unit lot as follows:

The purchase and Supply of poultry equipment to the Bafut Council, Njinteh-Bafut , Mezam Division of the North West Region.

Participation to this consultation is opened to Small and Medium Size Enterprises of Cameroonian Nationality who are in compliance with the regulations in force

Works which form the subject of this invitation to tender shall be financed by the MINEPIA 2024 Public Investment Budget

This Tender file could be consulted during working hours at the SIGAMP Service of the BAFUT Council, upon the publication of this notice.

The file may be consulted and obtained at the BAFUT Council, SIGAMP Service, with effect from the date of publication of this Tender Notice upon presentation of a treasury receipt attesting to the payment of a non-refundable fee of Ten Thousand (10 000) Francs CFA into BAFUT Municipal Treasury, representing the cost of purchasing the tender file.

Complete bidders’ files, including all administrative and technical documents, must be deposited in seven (07) copies including one (01) original file and six (06) copies on the 18/06 /2024  at 10:00 AM local time in sealed envelopes, in the BAFUT SIGAMP Service bearing on:

REQUEST FOR QUOTATION N°014 RQ/MINDDEVEL/BC/BCITB/NWR/2024 OF THE 29/05/2024 FOR THE EQUIPMENT OF THE POULTRY FOR THE BAFUT COUNCIL, MEZAM DIVISION OF THE NORTH WEST REGION 

«To be opened only during the Tenders Board Opening session ».

The maximum deadline provided by the contracting authority for the execution of the works forming the subject of this invitation to tender is Sixty (60) days

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in this Consultation File, valid for thirty (30) days beyond the date of validity of bids and of an amount of One Hundred and Twenty Thousand Francs CFA (120 000) FCFA

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of or insufficient bid bond issued by a first-rate bank approved by the Minister in charge of Finance

Bids will be opened on the 18/06/2024   at 11:00 AM in the conference hall of the BAFUT  Council, by the Bafut Council Internal Tender’s Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

The bids shall be evaluated according to the main criteria as follows:

A.     Eliminatory criteria

1.       Absence or insufficient bid bond
2.       Non respect of 48hrs given for the  absence or non-conformity of any other document in the administrative file;
3.      False declaration or falsified documents;
4.       Deadline for delivery higher or greater than the prescribed
5.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6.      Incomplete financial file;
7.      Absence or change of a quantified unit price;
8.      Score of less than  75% of essential criteria;
9.      Non respect of the technical specification
10.  Absence of after sales service

11. Absence of prospectus accompanied by the technical sheets from the manufacturer;

12. Absence of agreement or authorization from the manufacturer, where applicable.

13. Financial capacity less than the project cost

 B. Essential criteria

NB. Pursuant to circular letter No.00005/LC/MINMAP/CAB of 26/12/2023, bidders with certified true copies of the certificate of categorization shall not submit in their TECHNICAL FILE documents relating to ; Their turnover, References of the company, own minimum technical and Logistics means ,permanent staff and head office location

1-     General presentation of the Tender;

2-     Financial capacity

3-     References of the company in  similar supplies;

4-     Quality of the personnel; 

5-     Logistics;

6-     Special Technical Clauses initialed on all the pages and signed at the last page;

7-     Special Administrative Clauses completed and initialed on all the pages and signed at the last page.

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum of at least 75% of the essential criteria taken in account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the SIGAMP Office of the Bafut Council