Within the framework of the convention No._____/CCF/FEICOM/DG/CAJ/DCC/2023 between FEICOM and the NDU Council for the 2024 Investment Budget, the Mayor of the NDU Council, Contracting Authority, hereby launches, Request for quotation for the equipment of Ndu Town Hall with office furniture, NDU Council, Donga Mantung Division of The North West Region.

The services of this contract comprise notably: (the equipment of Ndu Town Hall with office furniture, transportation, handling, setting up and acceptance, where appropriate to be indicated by the Contracting Authority or Project Owner). 

The estimated cost after preliminary studies is 50 000 000 (fifty million) FCFA.

The supplies are in one lot defined as follows: The supply of office equipment for the Town Hall, NDU Council, DONGA MANTUNG Division of The North West Region.

Participation in this invitation to tender is open to Small and Medium Size Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.

Supplies which form the subject of this invitation to tender shall be financed by the FEICOM/NDU Council 2024 Public Investment Budget

The file may be consulted during working hours at the NDU Council, SIGAM service, MINMAP DM, ARMP Bamenda and FEICOM (Tel N° 677 65 84 94) as soon as this notice is published.

The file may be obtained from the NDU Council, Department of Public Contracts, Contracts Award Service (Tel N° 677 65 84 94) as soon as this notice is published against payment of a non-refundable fee of 75 000 (Seventy-Five thousand Francs CFA) into NDU Municipal Treasury, representing the cost of purchasing the tender file.

Each bid drafted in English or French in seven (7) copies that is the original and six (6) copies marked as such, should reach [SIGAM service] not later than .24/06/2024 at 10:00 a.m and should carry the inscription:

REQUEST FOR QUOTATION

N° 19/RQ/NWR/DMD/NC/NCITB/2024 OF THE 03/06/2024 FOR THE EQUIPMENT OF NDU TOWN HALL WITH OFFICE FURNITURE, NDU COUNCIL, DONGA MANTUNG DIVISION OF THE NORTH WEST REGION.

EMERGENCY PROCEDURE.

“To be opened only during the bid-opening session”

The maximum deadline provided by the Project Owner or Delegated Contracting Authority for the delivery of the supplies forming the subject of this request for quotation is Sixty (60) days from the date of notification for this contract to begin.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of 1 000 000   (One Million) FCFA all taxes inclusive, and valid for thirty (30) days beyond the date of validity of bids.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

  Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

  Bids that do not respect the method of separating the financial offer, from administrative and technical offers will be inadmissible.

Bids will be opened on the .24/06/2024  at 11:00 AM in the conference hall of the NDU Council, by the Council  Internal Tender’s Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

  The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission letter following the model in the tender file.

   Only bidders may attend or be represented by a duly mandated person.

N.B The start of the bid-opening session must not be later than one hour after the time-limit for the submission of bids as specified in the Tender File.

[The aim of these criteria is to identify and reject incomplete bids or bids not in compliance with the essential conditions laid down in the Tender File relating especially to admissibility of administrative documents, compliance of the technical bid with the technical specifications in the Tender File and the qualification of candidates]

-  Eliminatory criteria

[These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non respect of these criteria shall lead to the rejection of the bid by the bidder]. They include notably:

-       Absence of bid bond ;

-       Enterprises suspended from public procurement;

-       False declaration or falsified document;

-       Non respect of 75% essential criteria;

-       Absence of quantified unit price ;

-       Non-compliance with the model tender;

-       Absence of an administrative document and not submitted within 48hrs on request;

-       Absence of prospectus accompanied by the technical sheets from the manufacturer;

-       Absence of agreement or authorization from the manufacturer, where applicable.

-Essential criteria

The criteria relating to the qualification of candidates could indicatively be on the following:

-  After-sales service;

-  Presentation of bid;

-  Access to a credit line or other financial resources (where necessary);

-  Availability of essential material and equipment (where necessary).                                                                                                   

[The marking scale for offers by award of points is proscribed in favour of the binary method (yes or no)].

The jobbing order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from at the NDU Council, SIGAM service Tel.:N°677 65 84 94.