Within govemment's policy of good governance and transparent management, the Director General of SOWEDA hereby intends to recruit the services of an independent auditor of established reputation to audit the accounts and financial statements of SOWEDA for the 2017 financial year. This tender follows the Request for Expression of Interest N° 002/REI/SOWEDA/18 of 23/05/2018.
The nature of the tender shah consist in recruiting a consultancy firm to carry out the audit of the accounts and financial statements of SOWEDA for the 2017 financial year.
The total estimated cost of the entire assignment stands at FCFA 6,000,000 (six million francs).
The present consultation shah be in 01 (one) Lot only.
Participation in this invitation to tender is open to the following pre-qualified enterprises specialized in carrying out audit of accounts and financial statements and retained on the basis of Request for Expression of Interest N° 002/RE1/SOWEDA/18 of 23/05/2018:
|
N° |
Naines of Shortlisted |
Address |
|
|
I |
ACN & Co, Buea |
P. O. Box 183, Buea |
|
|
2 |
ASAH Alpha Consulting |
B.P. 4743, Douala |
|
|
3 |
AUDITICA, Douala |
BP 1121 Douala |
|
|
4 |
CLS Audit Conseil |
B.P. 5269, Douala |
The services for which this Consultation is intended shall be financed by the 2017 Running Budget of SOWEDA, Line 6120810.
The Tender File may be consulted during working hours at the Head Office of SOWEDA, Buea (Department of Administration and Finance) P.O. Box 336, Buea — Tel: 233 322 622 or 233 322 805 as soon as this notice is published.
The file may be obtained at the Head Office of SOWEDA, Buea (Department of Administration and Finance) P.O. Box 336, Buea — Tel: 233 322 805 or 233 322 622, e-mail: soweda_buea@yahoo.com as soon as this Notice is published against payment of a non-reftmdable sum of FCFA 15,000 (fifteen thousand francs) to the ARMP Special Account N° 335 988 with BICEC Cameroon
Each bid, drafted in English or French, in seven (07) copies, including the original copy and six (06) copies labelled as such and sealed, should reach SOWEDA, not latex than 22/08/2018 at 10 a.m. in a stamped envelope addressed to the Director General of SOWEDA.
The sealed envelope shall be labelled as follows:
The period of execution of the assignment that is subject of this tender shall be 60 (sixty) days for the entire 2-year period of audit.
Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in Document 12 of the Tender File amounting to FCFA 120,000 (one hundred and twenty thousand francs).
The bid bond shah remain valid for thirty (30) days beyond the original date of the validity of the offers.
Administrative and financial documents must be originals or copies duly certified by the issuing authority in conformity with the Special Conditions of the Tender. They must be less than three months old from the date of submission of bids and must not have been signed before the date of publication of the Tender Notice.
Bids that are not in conformity with the provisions of this Notice and the Tender Document shah be rejected. Notably, the absence of the bid bond issued by a le degree banking institution approved by the Ministry in charge of finance or the non-respect of the model documents attached to the Tender Document shah lead to the rejection of the bid.
Each bid, drafted in English or French, in seven (07) copies, including the original copy and six (06) copies labelled as such and sealed, should reach SOWEDA, not latex than 22/08/2018 at 10 a.m. in a stamped envelope addressed to the Director General of SOWEDA.
The sealed envelope shall be labelled as follows:
"Restricted National Invitation to Tender 111° 005/RNIT/SOWEDA/SITB/GoC/18 of 11/07/2018 For the Recruitment of a Consultancy Firm to Audit the Accounts of SOWEDA for the 2017 financial year. To be opened only during the Bids Opening Session"
Any document poorly drawn up, not bound as per Article 24 of the Public Contracts Code or not produced in seven (7) copies shall be rejected.
Each bidder shall have to include in his tender a standard bid form indicating costs exclusive of ail taxes and taxes included and execution deadlines.
The bids shall be opened in two phases. The administrative file and the technical offer shall be opened first followed by the opening of the financial offers of bidders who would have obtained the minimum required technical score.
The opening of the administrative documents and the technical offer shall take place on 22/08/2018 at 11 a.m. in the SOWEDA Conference Hall by the SOWEDA Internai Tenders Board.
Only bidders can attend or be duly represented by a person of their choice.
The opening of financial offers shall take place at the end of technical evaluation and shah] concern only bidders who must have obtained the minimum score of 70 points on 100.
14.1 Main Eliminatoty Criteria Bids shall be rejected for:
a) Absence of an administrative document;
b) False declaration or forged document;
c) Non-compliance with model bid
d) Technical score less that 70/100
e) Presence of financial information in the administrative or technical bid.
14.2 Essential Criteria for Evaluation of Bids
|
N° |
Criteria |
Marks |
|
1 |
Qualification and experience of key personnel to carry out the assignment |
45 |
|
2 |
Experience of bidder for similar assignments (references) |
30 |
|
3 |
Understanding of terras of reference: organization, methodology, duration |
20 |
|
4 |
Presentation of tender file |
05 |
|
|
r Total |
100 |
15. Method of Selection of Firm
The firm shah be retained by the method of combination of the technical and financial marks, in conformity with the procedure laid down in the Tender Document:
- Technical Weight: 60%
- Financial Weight: 40%
The contract shah be awarded to the bidder with a higher score, in accordance with the following formula:
N = 60 x Technical Score (Ts) + 40 x Financial Score (Fs)
100
The financial score (Fs) is obtained as follows:
Let Fm = minimum financial proposai. Its financial score is equated to 100 points. The other bidder's financial score (Fs) will be processed as follows:
Fs = 100 x Fm
F
Where Fm= amount of minimum financial proposai; and F = amount of the proposai being evaluated.
The contract shah be awarded on the basis of the best offer using a combination of technical and financial criteria, to the firm that scores highest with respect to Article 15 above.
Bidders shah be bound by their bids for a period of 90 (ninety) days with effect from the date of sem ission of bids.
Additional information may be obtained at the Office of the Director of Administration and Finance of SOWEDA, P.O. Box 336 — Buea; Tel: 233-32-28-05; Email: soweda_buea@yahoo.com.