Within the frame work of the royalties from the National Cocoa and Coffee Board (ONCC), the Director General of the North West Development Authority (MIDENO) is looking for competent and reliable service provider to rehabilitated the bamenda central area cooperative union (BCACU) ltd warehouse structure

The works include the following:

·       Demolishing of the existing roof

·       Construction of roof frame with treated hard wood (eucalyptus)

·       Mounting of aluminum material sheets as covering materials where required

·       Mount ceiling structure in some area of the building

·       Repair of floor at various deteriorated zones

·       Repair of masonry deteriorated zones

The estimated cost of the rehabilitation works is Thirty Million (32,000,000) fcfa VAT inclusive

The works of this tender is not subject to allotment as the successful bidder shall rehabilitate the Bamenda Central Area Cooperative Union (BCACU) ltd warehouse structure

Participation in this invitation to tender is open to registered qualified contractors of the Republic of Cameroon with financial ability, technical and professional expertise in the same or similar works.

The works which form the subject of this invitation to tender shall be financed by the Royalties  from ONCC

The tender file may be consulted during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: midenobda@yahoo.com: Tel: 237 23336161 following the publication of  this notice.

The tender file may be obtained during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: midenobda@yahoo.com: Tel: 237 233331661 following the publication of this notice against payment of a non-refundable sum of FIFTY ONE THOUSAND FOUR HUNDRED AND FIFTY (51,450) fcfa and payable into Account No. 06845 97568660001- 28 in the name of “SPECIAL ACCOUNT SAC-ARMP” in any BICEC Branch in Cameroon

Each bid drafted in English or French in (7 copies) consisting of one (1) original and six (6) copies marked as such, should reach the MIDENO Head Office located at Ayaba Street, P.O. Box 442, Bamenda) not later than 15 OCT 2024 at 10:00 am prompt and should carry the inscription:

“RESUEST FOR QUOTATION N° 958 /RC/MIDENO/MITB/13/84/2024  OF 24 SEPT 2024  THE REHABILITATION OF BAMENDA CENTRAL AREA COOPERATIVE UNION (BCACU) LTD WAREHOUSE STRUCTURE THROUGH EMEREGENCY PROCEDURE”

            “To be opened only during the bid-opening session”

The bids produced in three (03) volumes shall be enclosed in three sealed envelopes and put in one (1) bigger envelope

Ø Envelope A containing the administrative documents ( Volume 1)

Ø Envelope B containing the technical proposal ( Volume 2)

Ø Envelope C containing the financial offer ( Volume 3)

The offers or the bids submitted after the stipulated deadline shall not be received.

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be Six (06) months, including the rainy season and other natural occurrence, with effect from the date of notification of the service order to start work.

Each bidder must include in his Administrative Documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 12 of the tender file of an amount of SIX HUNDRED AND FORTY THOUSAND (640,000) FCFA and valid for thirty (30) days beyond the validity of the bids.

To avoid the risk of being rejected, only originals or certified true copies should be signed by the competent authorities, i.e. the issuing service and/or official or administrative authorities (Senior Divisional Officers, Divisional Officers, Bank Officials, and Taxation Officials etc.). The administrative documents required, including the bid bond, must imperatively be produced in accordance with the Special Conditions of the invitation to tender. They must obligatorily not be older than three (3) months or must not be produced after the submission of the bids.

Any complete bid not in conformity with the prescriptions of this notice and tender file shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance.

The opening of the bids (Administrative documents, Technical and financial proposals) in one phase shall be done on 15 OCT 2024 at 11:00am local time by the Internal Tenders Board of MIDENO in the MIDENO Conference Room at the Project management Office.

Only bidders may attend or be duly represented by a person of their choice with a written authorisation and who has full knowledge of the file.

The bids shall be evaluated as follows:

EliminatoryCriteria                                                                    

·       Bids submitted late

·       False declaration or falsified documents.

·       Absence or insufficient Bid Bond of the specified amount

·       Under exclusion sanctions from the Authority in Charge of the Regulation of Public Contracts  

·       Incomplete, non-existent or non compliant documents in the technical file

·       Incomplete, non-existent or non compliant documents in the financial offer

·       Direct or indirect association with the conception, preparation of technical specifications and other documents concerned with this tender 

B. Essential Criteria: The technical documents shall be evaluated following the binary method as follows:

B.1 General Presentation of bids                                            Marks

§  Document spirally bound                                                                                               Yes/No

§  Table of content                                                                                                                          Yes/No

§  Page numbering                                                                                                                          Yes/No

§  Colour separators                                                                                                                        Yes/No

§  Bidding documents initialed on each page by duly mandated representative                  Yes/No

B.2 Presentation of firm                                                                   Marks

§  Organigramme of firm/Enterprise                                                                                                 Yes/No

§  Experience of at least two (2) years in works of same/similar nature                               Yes/No

§  Table of References of past works of same/similar nature                                                        Yes/No

B.3 Personnel                                                                                   Marks

§  Table of personnel                                                                                                                      Yes/No

§  Works Director: A Civil Engineer with at least 5 years working experience                                         Yes/No

§  Works supervisor or Foreman: A Civil Engineering Technician with at least five (5) year experience Yes/No

§  Presentation of relevant Certificates/Diplomas of personnel                                                           Yes/No

§  Presentation of signed CVs of Personnel                                                                                      Yes/No

§  Certified copies of NIC of works director and site foreman

§  Support staff (Builders, painters, carpenters etc)

B.4: Methodology/Technical Organization of Works                                          Marks

§  Proof of site visit                                                                                                                                Yes/No

§  Comprehensive Technical Report of Site                                                                                        Yes/No

§  Organigramme of project execution                                                                                        Yes/No

§  Logical sequence of works, Methodology,/Organization, outputs & reporting of works                    Yes/No

§  Special Technical condition (CCTP) duly initialled on each page, signed & dated on last page          Yes/No

§  Environmental and security mitigation measures                                                                        Yes/No

B.5: Financial Capacity                                                      Marks

§  Proof of financial capacity of at least 24,000,000fcfa                                                                      Yes/No

N/B: Only bids that score at least 75% of the essential criteria shall have their financial offer evaluated

The bidder evaluated with a score of 75% and above of the essential criteria and presents the lowest financial proposal shall be awarded the contract.

Bidders will remain committed to their bids for Sixty (60) days from the deadline set for the submission of bids.

Complementary information can be obtained during working hours from 8 am to 4 pm at the Secretariat of the Director General, MIDENO, P.O. Box 442, Bamenda: Email: midenobda@yahoo.com:Tel: 237 233 361 378