Within the framework of 2024 Investment Budget, the LORD MAYOR of NJIKWA Council; Contracting Authority and the Project Owner hereby launches a Request for Quotation for the SUPPLY OF A 20 TONS 4 X 4 COUNCIL DUMP TRUCK TO NJIKWA COUNCIL MOMO DIVISION, NORTH WEST REGION.

The services of this request for quotation include the

SUPPLY OF A 20 TONS 4 X 4 COUNCIL DUMP TRUCK WITH PARTS READILY AVAILABLE IN THE LOCAL MARKET

The estimated cost is as below

The supply is in a single lot as indicated above.

Participation to this consultation is open to is open to Cameroonian enterprises that are in compliance with the fiscal laws.

This project shall be financed by the 2024 Public Investment Budget of the Ministry of secondary education with budget heads as indicated on the table above.

The file may be consulted during working hours at the General Secretariat of the Njikwa Council as soon as this notice is published

The file may be obtained from the General Secretariat of the Njikwa Council as soon as this consultation notice is published against payment of a non-refundable sum of 65,000 CFA francs (Sixty five thousand CFA), payable at the Public Treasury, representing the cost of purchasing the tender file

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the Njikwa Council Office not later than 30/08/2024 at 10 AM local time and should carry the inscription:

TO THE CONTRACTING AUTHORITY

« REQUEST FOR QUOTATION N° 01/RQ/NCITB/NC/2024 OF 02/08/2024 FOR THE SUPPLY OF A 20 TONS 4 X 4 COUNCIL DUMP TRUCK TO NJIKWA COUNCIL MOMO DIVISION, NORTH WEST REGION.”

To be opened only during the Tenders Board Opening session ».

NB : The tender file in two (02) volumes shall be enclosed in two sealed envelopes.

Ø  Envelope A containing the administrative documents (Volume 1);

Ø  Envelope B containing the technical and financial documents (Volume 2); 

The two (02) volumes shall then be enclosed in a single sealed envelope bearing only the reference of the quotation in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

The dead line of execution is Ninety (90) days from the date of notification for this Jobbing Order to begin.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in this Consultation File, of an amount of 1,000,000 CFA Francs (One million CFA Francs) and valid for thirty (30) days beyond the date of validity of bids.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 30/08/2024 at 11 AM local time, at the Conference Hall of the council office designated by the Contracting Authority. Only bidders may attend or be represented by duly mandated persons of their choice

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1.      Absence of bid bond in the administrative file;

2.     Deadline for delivery higher than prescribed;

3.     False declaration or falsified documents;

4.     A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

5.     Incomplete financial file;

6.     Change of quantity or unit;

7.     Non respect of 33/44 (75%) of essential criteria;

8.     Suspended by MINMAP in 2024.

9.     Lack of tender purchase receipt. 

2. Essential criteria

1-    General presentation of the tender files;

2-     Financial capacity;

3-    References of the company in similar achievements;

4-    Catalogue of equipment in colour including specifications and references;

5-    Quality of trainer (personnel)

Draft jobbing odder duly filled initialed in all pages signed and dated on the last page.

This evaluation will be done in a Positive way (yes) or (no) with an acceptable minimum of 75% of the essential criteria taken into account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest feasible amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the panelised/eliminatory criteria and at least 75% of the essential criteria.

The bidder is bound by his bid for a period of sixty (60) days with effect from the deadline fixed for the submission of the bids.

Complementary technical information may be obtained during working hours at the Njikwa Council Office