Within the frame work of the Public Investment Budget (PIB) MINADER of the 2024 financial year, the Director General of the North West Development Authority (MIDENO) is looking for a competent and reliable service provider to renovate the MIDENO Head Office building to improve on security, safety and inclusiveness (Phase I) through emergency procedure.

The works include the following:

a)   Chiseling of framing concrete beam to construct a new parapet wall to subsequently carry the new roof.

b)   Chiseling and adding concrete copings or awnings above and below the windows.

c)   Chiseling, scraping and replastering of damaged plastering on internal and external walls

d)   Repair of damaged doors, windows and office cabinets.

e)   Concealed electrical circuit wiring & modifications to separate essential electrical loads from non-essential electrical loads that permit the eventual installation of energy efficiency and a solar hybrid power systems in the building.

f)     Concealed electrical wiring works to permit the eventual installation of a CCTV Surveillance Cameras system at key points in the building.

g)   Concealed electrical wiring for TV in key offices.

h)   Concealed electrical wiring works to permit the eventual installation of Smart Wifi Fire Detectors/Alarm at key points in building such as offices, technical rooms, lobby & corridors.

i)      Concealed electrical wiring works to permit the eventual installation of Smart Wifi Intruder Detectors/Alarm at key points in the building such as main entrance and offices.          

j)      Replacement of any damaged electrical, telecom and air conditioning cables & pipes in the building.

k)   Construct all damaged concrete crossings and repair the yard pavement according to norm, as well as clean the entire yard to remove all debris, trees near walls and fence.

l)      Provide the electrical plan of all plan works as well as finished works.

The estimated cost of the rehabilitation works is Forty Million (40,000,000) fcfa VAT inclusive

Single lot

Participation in this invitation to tender is open to registered qualified contractors in the Republic of Cameroon with financial ability, technical and professional expertise in the same or similar works

The works which form the subject of this request for quotations shall be financed by the PUBLIC INVESTMENT BUDGET BIP 2024

The tender file may be consulted during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: mideno1981@gmail.com: Tel: 237 23336161 following the publication of  this notice. 

The tender file may be obtained during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: mideno1981@gmail.com: Tel: 237 233331661 following the publication of this notice against payment of a non-refundable sum of fifty seven thousand one hundred and fifty (57,150) FCFA and payable into Account No. 06845 97568660001- 28 in the name of “SPECIAL ACCOUNT SAC-ARMP” in any BICEC Branch in Cameroon

Each bid drafted in English or French in seven (7 ) copies consisting of one (1) original and six (6) copies marked as such, should reach the MIDENO Head Office located at Ayaba Street, P.O. Box 442, Bamenda) not later than 07 Nov 2024 at 10:00 am prompt and should carry the inscription:

“REQUEST FOR QUOTATION N° 964 /RQ/MIDENO/MITB/13/84/2024 OF16 OCT 2024. FOR THE RENOVATION OF THE MIDENO HEAD OFFICE BAMENDA TO IMPROVE ON SECURITY, SAFETY AND INCLUSIVENESS (PHASE I) THROUGH EMERGENCY PROCEDURE”

“To be opened only during the bid-opening session”

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be three (03) months, including the rainy season and other natural occurrence, with effect from the date of notification of the service order to start work.

Each bidder must include in his Administrative Documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file of an amount of Eight hundred thousand (800,000) FCFA and valid for thirty (30) days beyond the validity of the bids.

To avoid the risk of being rejected, only originals or certified true copies should be signed by the competent authorities, i.e. the issuing service and/or official or administrative authorities (Senior Divisional Officers, Divisional Officers, Bank Officials, and Taxation Officials etc.). The administrative documents required, including the bid bond, must imperatively be produced in accordance with the Special Conditions of the invitation to tender. They must obligatorily not be older than three (3) months or must not be produced after the submission of the bids.

Any complete bid not in conformity with the prescriptions of this notice and tender file shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance.

The opening of the bids (Administrative documents, Technical and financial proposals) in one phase shall be done on 07 NOV 2024 at 11:00am local time by the Internal Tenders Board of MIDENO in the MIDENO Conference Room at the Project management Office.

Only bidders may attend or be duly represented by a person of their choice with a written authorisation and who has full knowledge of the file.

The bids shall be evaluated as follows:

EliminatoryCriteria                                                                       ·        Bids submitted late

·        False declaration or falsified documents.

·        Absence or insufficient Bid Bond of the specified amount

·        Under exclusion sanctions from the Authority in Charge of the Regulation of Public Contracts  

·        Direct or indirect association with the conception, preparation of technical specifications and other documents concerned with this tender

·        Bids whose outer envelop leads to the recognistion of the bidder

·        Only bids that score at least 75% of the essential criteria shall have their financial offer evaluated   

B. Essential Criteria: The technical documents shall be evaluated following the binary method as follows:

B.1 General Presentation of bids                                    Marks

§  Document spirally bound                                                                                         Yes/No

§  Table of content                                                                                                             Yes/No

§  Page numbering                                                                                                                                                                                                                           Yes/No

§  Colour separators                                                                                                                                                                                                                          Yes/No

§  Bidding documents initialed on each page by duly mandated representative                                                                                                                                  Yes/No

B.2 Presentation of firm                                                Marks

§  Organigramme of firm/Enterprise                                                                                                                                                                                                Yes/No

§  Experience of at least two (2) years in works of same/similar nature                                                                                                                                           Yes/No

§  Table of References of past works of same/similar nature                                                                                                                                                            Yes/No

B.3 Personnel                                                    Marks

§  Table of personnel                                                                                                                                                                                                                         Yes/No

§  Works Director: A Civil Engineer with at least 5 years working experience                                                                                                                                     Yes/No

§  Works supervisor or Foreman: A Civil Engineering Technician with at least five (5) year experience                                                                                                                     Yes/No

§  Presentation of relevant Certificates/Diplomas of personnel                                                                                                                                                               Yes/No

§  Presentation of signed CVs of Personnel                                                                                                                                                                                             Yes/No

§  Certified copies of NIC of works director and site foreman

§  Support staff (Builders, painters, carpenters etc)

B.4: Methodology/Technical Organization of Works                      Marks

§  Proof of site visit                                                                                                Yes/No

§  Comprehensive Technical Report of Site                                                          Yes/No

§  Organigramme of project execution                                                                                                                                                                                                          Yes/No

§  Logical sequence of works, Methodology,/Organization, outputs & reporting of works                                                                                                                 Yes/No

§  Special Technical condition (CCTP) duly initialled on each page, signed & dated on last page                                                                                                                                  Yes/No

§  Environmental and security mitigation measures                                                                                                                                                                                     Yes/No

B.5: Financial Capacity                                           Marks

§  Proof of financial capacity of at least 30,000,000 fcfa                                                  Yes/No

N/B: Only bids that score at least 75% of the essential criteria shall have their financial offer evaluated

The bidder evaluated with a score of 75% and above of the essential criteria and presents the lowest financial proposal shall be awarded the contract. 

Bidders will remain committed to their bids for thirty (30) days from the deadline set for the submission of bids.

Complementary information can be obtained during working hours from 8 am to 4 pm at the Secretariat of the Director General, MIDENO, P.O. Box 442, Bamenda: Email: mideno1981@gmail.com:Tel: 237 233 361 378