The Mayor of BALIKUMBAT Council, the Contracting Authority, on behalf of the Republic of Cameroon, hereby launches a request for quotation, FOR THE PURCHASE AND SUPPLY OF TRICYCLE (4X4) AND TRASH CANS FOR GARBAGE COLLECTION IN BALIKUMBAT MUNICIPALITY. It is a single lot.

The works include the following:

10,000,000

NOT

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of electrical engineering in general.

The works, subject of this request for quotation, shall be financed by the 2025 PIB MINEPDED

The tender file may be consulted at the BALIKUMBAT Council office during working hours, as soon as this tender notice is published.

The tender file may be acquired from the Balikumbat Council office upon presentation of a non refundable treasury receipt of twenty thousand (20,000) CFAF. Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the BALIKUMBAT Council Office not later than 06/02/2025 at 10:00 a.m local time and should carry the inscription:

ʺREQUEST FOR QUOTATIONʺ

No. 01/RQ/MINDDEVEL/NWR/NG/BC/BCITB/2025 OF 09/01/2025 FOR THE PURCHASE AND SUPPLY OF TRICYCLE (4X4) AND TRASH CANS FOR GARBAGE COLLECTION IN BALIKUMBAT MUNCIPALITY.

                               «To be opened only during the bid opening session »

The offers or the bids submitted after the stipulated deadline shall not be received.

The maximum execution deadline shall be THREE (03) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of two hundred thousand (200,000) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 06/02/2025 at 11a.m in the Conference Hall of BALIKUMBAT Council by the competent tender board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of the bids shall be done in two (02) steps:

Ø  1^st step: Verification of the conformity of the administrative file;

Ø  2^nd step: Evaluation of the technical file / financial file;

The criteria of evaluation are the following:

1.  Eliminatory criteria

1.      - Absence or non-conformity of a document in the administrative file 48 hours after the bid opening session;

2.      -False declaration or falsified documents;

3.      -Absence or insufficient bid bond;

4.      –Incomplete financial file;

5.      -Omission of a unit price in the financial bid;

6.      –Technical Score less than 7.5/10 (75%);

7.      –external envelope carrying a sign that can identify the bidder;

8.      Non respect of technical specification,

9.      – dateline of delivery higher than prescribed,

10. – absence of after sales services,

2. Essential criteria

1-     General presentation of the bids;

2-      Financial capacity;

3-     References of the company in  similar achievements;

4-     Quality of the personnel; 

5-     Logistics and proof of the site of delivery;

6-     Special Technical Clauses initialed in all the pages and signed on the last page;

7-     Special Administrative Clauses completed and initialed in all the pages and signed on the last page;

8-     Catalogue of equipment.

The note of the technical offer will be gotten by addition of marks for every criterion. Only the technical offer having gotten an equal or superior note to 70% of YES will be kept for the financial evaluation.

The contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the BALIKUMBAT Council Office.