Within the framework of the execution of the 2025 Public Investment Budget, the Mayor of Fonfuka Council, Project Owner and Contracting Authority hereby launches a Consultation (by the emergency procedure) FOR THE SUPPLY OF MORTUARY EQUIPMENT AT THE FONFUKA MORTUARY

Within the framework of the execution of the 2025 Public Investment Budget, the Mayor of Fonfuka Council, Project Owner and Contracting Authority hereby launches a Consultation (by the emergency  procedure) FOR THE SUPPLY OF MORTUARY EQUIPMENT AT THE FONFUKA MORTUARY

27,500,000 Amount  (FCFA) TI

Supplies are combined in a Single Lot;

Participation  in  this  invitation  to  tender  is  opened  to  duly  legalized  Cameroonian  based service providers operating in the relevant sector who fulfil the qualification criteria contained in this request  for  quotation and  exercising  in  the  domain  of  public supplies having  the  financial  and  technical capacity,  who  are  categorised  as  per  the  2018  public  contract  code  and  has  fulfilled  their  fiscal  obligations in accordance with the 2025 Finance Law.

The MINDDEVEL Decentralised Credits – 2025 Program shall finance the supplies, which form the  subject of this invitation to tender.
BUDGET HEAD: 5927I00102 OF MINDDEVEL
Budgetary Authorisation: JA03564
Budgetary Imputation:  59 27 200 05 641819 464 822 821

The  file  may  be  consulted  during  working  hours  at the technical  service of  the Fonfuka Council, Telephone No (237) 675 32 21 75 as soon as this notice is published.

The file may be obtained from the technical service of the Fonfuka Council, Telephone N
o (237) 675  32 21 75 as soon as this notice is published against payment receipt of a Non-Refundable sum of 45,000 FCFA (Forty-Five Thousand Francs), payable at the Fonfuka Council Municipal Treasury,  representing the cost of purchasing the request for quotation.

Each offer drafted in English or French in 07 (Seven) copies including 01 (One) original and 06 (Six)  copies should reach the Fonfuka Council premises at Fonfuka not later than _21/02/2025__ at 10 a.m. local time and should carry the inscription:
-  Envelop A: Administrative Documents;
-  Envelop B: Technical Offer;
-  Envelop C: Financial Offer.
These three (03) envelopes containing the Bids will be put in a fourth one (Kaki colour) which shall  be sealed and labelled imperatively as follows:

« CONSULTATION »
(BY THE EMERGENCY PROCEDURE)
No. 00011/RQ/MINDDEVEL/FC/FCITB/PIB/2025 OF 29/01/2025
FOR THE SUPPLY OF MORTUARY EQUIPMENT AT THE FONFUKA MORTUARY

“To be opened only during the Bids-opening session”
NB: The fourth envelop shall not bear any identification mark of the Bidder or any compromising  sign/indication of the Enterprise.  The fourth envelop should be a plain type and carrying no Trademark

The  maximum  deadline  provided  by  the  Contracting  Authority  for  the  execution  of  the supplies forming  the  subject  of  this  invitation  to  tender  is Three (03) calendar Months from  the date  of notification of Service Order to start supplies

Each Bidder must include in his administrative documents, a Bid Bond issued by a first-rate banking  establishment approved by the Ministry in charge of Finance. Whose list is found in document No. 12  of this Request for quotation, of an amount, set at 2 % of the estimated amount, all taxes inclusive, of  the project amount in accordance with the Order in force (Prime Ministerial Order No. 093/CAB/PM  of 5/11/2002) as follows;

Valid for thirty (30) days beyond the date of validity of Bids. As per article 90 (9) of the Public  Contract Code  (Decree  No.  2018/366 of 20  June  2018),  certified  cheques  or  bank  cheques  are  acceptable in the place of Bid Bond. The Bid Bond shall be addressed to the Contracting Authority  and following the conditions of the invitation to tender.

Under  penalty  of  being  rejected,  only  originals  or  true  copies  certified  by  the  issuing  service  or  administrative  authorities  (Senior  Divisional  Officer,  Divisional  Officers)  must  imperatively  be  produced in accordance with the Special Regulations of the invitation to tender. 
They must obligatorily be not older than three (3) months preceding the date of launching of the tenders or may be established after the signature of the Consultation Notice

Any Bid not  in  compliance  with  the  prescriptions  of  the Request  for  quotation shall  be  declared  inadmissible. This refers especially to the absence of a Bid Bond issued by a first-rate bank approved  by the Minister in charge of Finance.

07/03/2025 at 11:00 a.m.

Evaluation criteria
The Bids shall be evaluated according to the main criteria as follows:
A. Eliminatory criteria
  Outright elimination during the opening session of the Bids
1.  Deadline for delivery higher than prescribed;
2.  False declaration or falsified documents;
3.  A bid with the external envelope carrying a sign or mark leading to the identification of the
bidder;
4.  Absence of Bid Bond
5.  Non-respect of 75%of essential criteria;
NB! During the opening session of the Bids, if a document of the administrative bid is absent or
noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document
else it will be eliminated during the evaluation of the Bids. No such document will be accepted after
this deadline.
B.  Essential criteria
1.  General presentation of Bids;
2.  Financial capacity;
3.  References of the company in similar achievements;
4.  Quality of the personnel;
5.  Technical organization of the supplies;
6.  Safety measures on the delivery;
7.  Attestation and report of site visit;
8.  Special Technical Clauses initialled in all the pages, sign and stamp last page;
9.  Special Administrative Clauses completed and initialled in all the pages, sign and stamp last  pasge, signe and stamp on last page.
10. Availability of spare parts (where applicable);

11. After-sales service;
12. Experience of staff
- Experience; References of the bidder (experience of at least two (02) years in similar
supplies) (attach proof)
Yes / No
- Personnel; Experience of supervisory staff at least a medical doctor or lab Technician with
three (03) years of experience. Proof with duly signed CVs.
Yes / No
- Financial situation; Turnover, Financial capacity, Access to credits or other financial
sources to the tune of 27,500,000 FCFA (Twenty-Seven Million Five Hundred
Thousand Francs);
Yes / No
- Planning of Supplies; Deadline of delivery  Yes / No
- Presentation of offer; packaging, binding, clear copies etc.  Yes / No
NB: The  non-compliance  with  any  three  (03)  criteria  out  of  the  Seven  (07)  above  shall  cause  the elimination of the bid.
These essential criteria are subject to lower limits, the details of which are spelled out in the Special  Regulations of the invitation to tender

This evaluation will be done in a purely binary method with a positive (Yes) or negative (No) with an
acceptable minimum of (Yes) 75% of the essential criteria taken into account.
The  contract  will  be  awarded  to  the  bidder  who  would  have  proposed  the  offer  with  the  lowest
reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied  to 100% of the eliminatory criteria and at least 75%of the essential criteria.
Pursuant  to  justification  by  bidder,  unconvincing  abnormally  low  costing  will  not  be  accepted as prescribed in the Special Regulations of the invitation to tender.

Bidders  will  remain  committed  to  their  offers  for  sixty (60)  days  from  the  deadline  set  for  the  submission of tenders.

Complementary technical information may be obtained during working hours at the Technical Service  of the Fonfuka Council, Telephone N 0  (237) 675 32 21 75