Within the framework of 2025 Investment Budget, the Mayor of BELO Council,
Contracting Authority, hereby launches, a Request for Quotation FOR PROVISION OF FOUR (04) GRINDING MILLS TO PERSONS WITH DISABILITIES IN ACHA AND KITCHU VILLAGES- BELO SUB DIVISION

The work consists of THE FOR PROVISION OF FOUR (04) GRINDING MILLS
TO PERSONS WITH DISABILITIES IN ACHA AND KITCHU VILLAGES-
BELO SUB DIVISION

The estimated cost after preliminary studies is 8,000,000 FCFA (Eight million francs
CFA)

N/A

Participation to this consultation is opened to Small and Medium Sized Enterprises of
Cameroonian Nationality who are in compliance with the regulations in force

This project shall be financed by the Public Investment Budget (PIB) of
MINDDEVEL 2025

The Tender file could be consulted at the BELO Council chambers, upon publication of 4 this invitation.

The file may be consulted and obtained at the BELO Council secretariat with effect from the date of signature of this Tender Notice upon presentation of a receipt attesting to the payment of a non-refundable fee of 16,000 (Sixteen thousand CFA) into BELO Municipal Treasury, representing the cost of purchasing the tender file.

Complete bidders’ files, including all administrative and technical/financial
documents, must be deposited in seven (07) copies including one (01) original file and six (06) copies on the 26/02/2025 at 10:00 AM local time in sealed envelopes, at the BELO Council secretariat bearing on:

CONSULTATION 03/RQ/MINDDEVEL/BC/BCITB/PIB/2025 OF 31/01/2025 FOR THE PROVISION OF FOUR (04) GRINDING MILLS TO PERSONS WITH DISABILITIES IN ACHA AND KITCHU VILLAGES- BELO SUB DIVISION
To be opened only during the Tenders Board Opening session

The deadline of execution for the lots shall be Sixty (60) days from the date of notification for the Jobbing Order to begin

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in this Consultation File an amount of 160,000 FCFA (One hundred and sixty thousand francs CFA) valid for thirty (30) days beyond the date of validity of bid

Bids shall be opened on the 26/02/2025 at 11:00 AM in the
BELO Council Hall, by the BELO Council Internal Tender’s Board, in the presence of
the bidders or their mandated representatives with full knowledge of the files if they so
desire

EVALUTION OF BIDS: The bids will be evaluated inclusively of VALUE ADDED
TAX (EVAT) and ALL TAXES INCLUSIVE (ATI) by the BELO Council Internal
Tender’s Board.
a) Verification of compliance and comparison of bids.
The Tenders Board shall proceed with the evaluation of the bids. The
evaluation shall proceed as follows:
 Verification that the Letter of Quotation is duly completed, dated and signed with
the name and title of the signatory.
 Verification that the Bill of quantities and the schedule of prices are duly
completed, dated and signed.
 Verification of the arithmetic operations, checking the coherence between unit
prices, quantities, and totals by making verifications on the arithmetic calculations
and using the amount stated in words. If necessary, proceed with the corrections.
 Study of the compliance of bids, as regards the documents submitted, delivery
periods;
 Assess the number of past supplies contract done in the previous years by the
bidders and justified with certified true copies of documents requested. Original
document can be requested by the members of the tender`s board for necessary
verifications; forged documents shall automatically give right to rejection.
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 Comparison of technical specifications/description
 Bidders should submit a guarantee or warrantee of EXPECTED PERIOD OF
TIME.
 Setting up of a summary table showing the corrected amounts in increasing order.
 The Tenders Board shall establish a detailed evaluation report concluding with a
recommendation of provisional award to the, contracting authority.
a. The financial evaluation of the BID shall consist of examining the completeness
and compliance of the financial file and a comparism of bidders proposed amounts.
b. Award of contract. The job shall be award to the bidder who fulfil the administrative/
technical conditions to the acceptable level (75%) stated in the tender file and
proposes the lowest acceptable amount

The job shall be award to the bidder who fulfil the administrative/
technical conditions to the acceptable level (75%) stated in the tender file and
proposes the lowest acceptable amount.

The bidder is bound by his bid for a period of sixty (60) days with effect from the
deadline fixed for the submission of the bids.

The time limit for the submission of the bids is set at 21 days

Complementary information which could be technical in nature can be obtained from the
Mayor of BELO Council Tel.: Phone:(237) 673 20 64 35