Within the framework of the execution of the 2025 state budget, the State of Cameroon represented by the Lord Mayor of Jakiri Council hereby launches in an emergency procedure a request for quotation for the supply of MEDICAL EQUIPMENT AT KWANSO

The services of this contract comprise notably: the supply of MEDICAL EQUIPMENT AT Kwanso Health Centre Jakiri Subdivision, Bui Division, North West Region

: The supplies shall be in one lot.

Participation in this present invitation to tender is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in the domain.

The said Works shall be financed by the Public Investment Budget (PIB) of the Ministry of Public Health for the 2025 financial year assigned to the Mayor of Jakiri Council as Contracting Authority with Budget Heads N°: 594604706641626464211611

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Mayors private secretariat during working hours at the Jakiri Council or contact TEL: 650612472.The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Mayors private secretariat during working hours at the Jakiri Council or contact TEL: 650612472. 

The file may be obtained at the Jakiri Council, at the Service for the award of Public Contracts, Telephone N0: 650612472 as soon as this notice is published against payment of a non- refundable sum of (30 000) thirty thousand CFA francs, payable at the Jakiri Council Treasury representing the cost of purchasing the tender file.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed pack shall bear no information about the company and shall reach the Jakiri Council Mayor’s private secretariat not later than _12/03/2026

5_ at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions:

                                                                  REQUEST FOR QUOTATION

N° 001/RQ/MINSANTE/JC/JCITB/PIB 2025 OF _03/02/2025__ FOR THE  SUPPLY OF MEDICAL EQUIPMENT AT KWANSO  HEALTH CENTRE JAKIRI  SUB DIVISION BUI DIVISION  NORTH WEST REGION  (To be opened only during bids opening session

The maximum deadline provided by the Project Owner and Contracting Authority for the delivery of the supplies forming the subject of this invitation to tender is sixty (60) calendar days (2 Months) 

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking or insurance company establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of three Hundred Thousand (300,000) francs CFA, and valid for sixty (60) days beyond the date of validity of bids.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank and insurance company approved by the Minister in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

The offers shall be opened in a single phase, in the conference hall of the Jakiri council internal tenders board, on ___12/03/2025_ At 11:00 am. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase.

This shall involve:       

i)      Opening and appraisal of validity and authenticity.

ii)     Opening of envelopes containing technical and financial documents to appraise and evaluate technical Proposals

NB: Any bids which shall not obtain 75% score in the technical evaluation shall be eliminated

. Evaluation criteria

13.1 Eliminatory criteria

-   Absence of a document in the administrative file;

-     Absence or non-conformity of a document in the administrative file after 48 hours

-   Submission after the deadline prescribed;

-   False declaration or falsified documents;

-   Absence or insufficient bid bond;

-   Non-compliance with the model tender;  

-   Omission of a unit price in the financial bid;

-   Non-respect of 75% of essential criteria;

13.2   Essential criteria

-   General presentation of the tender files;

-   Financial capacity;

-   After-sales service;

-   References of the company in similar achievements;

-   Quality of the personnel;

-   Technical organization of the works;

-   Safety measures on the site;

-   Logistics;

-   Attestation and report of site visit;

-   Special Technical Clauses initialed in all the pages;

-   Special Administrative Clauses completed and initialed in all the pages

The contract shall be awarded to the lowest bidder, who fulfills the technical and administrative requirements. 

: Bidders will remain committed to their offers for 30 days from the deadline set for the submission of bids.

Additional (supplementary) technical information may be obtained during working hours from the Mayor’s private secretariat at Jakiri Council or contact (Telephone N°:650612472).

17. AMENDMENT TO THE INVITATION TO TENDER: The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender.