Within the framework of the execution of the 2025 state budget of the Republic of Cameroon represented by the Mayor of NKAMBE Council, Contracting Authority, hereby launches a REQUEST FOR QUATATION for the Equipment of Social Center Nkambe.

Participation in this REQUEST FOR QUATATION is opened to all Cameroonian companies and business concerns that have proven capacities in the domain of supplies. THE COMPETING COMPANY MUST ATTACH A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

1)       The supplies, subject of this REQUEST FOR QUOTATION, shall be financed through the Public Investment Budget of 2025 of MINAS of the Republic of Cameroon as follows:

1)       : In compliance with circular N^O. 000001/CL/PR/MINMAP/CAB of 15 January 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders, the file may be consulted at the Service for the awards of contracts at the NKAMBE Council, the Divisional Delegation of Public Contracts Donga-Mantung and the Regional Agency for the Regulation of Public Contracts (ARMP), Bamenda.

The consultation file may be acquired from the NKAMBE Council upon presentation of a nonrefundable Treasury receipt of Twenty thousand (20,000) FCFA, payable at the Municipal Treasury of NKAMBE. Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

1)       Each bid drafted either in English or French in seven (07) copies that isone (01) original and six (06) copies marked as such in accordance with the prescriptions of the consultation file should be submitted against a receipt at the NKAMBE Council not later than 14/03/2025 A.M local time and should carry the inscription:

REQUEST FOR QUOTATION NO 004 RQ/NWR/DMD/NK.C/NK.CITB/2025 OF 17/02/2025 FOR THE SUPPLY OF EQUIPMENT TO NKAMBE SOCIAL CENTER NKAMBE COUNCIL, DONGA MANTUNG DIVISION OF NORTH-WEST REGION

“TO BE OPENED ONLY AT THE TENDERS OPENING SESSION”

1)       The maximum duration of execution provided for by the contracting authority shall be 2 months from the day of notification of the contractor to start work.

1)       The opening and evaluation of the bids shall be done in one phase on 14/03/2025at 11A.Min the Conference Hall of NKAMBE Council Internal Tenders Board. Only bidders may attend or they may be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter.

1)       ELIMINATORY CRITERIA

1. Absence of a document in the administrative file; and not submitted within 48H on request

2.    Bids submitted after the deadline for submission;

3.    Duration of execution not more than the prescribed;

4.    False declaration or falsified documents;

5.    External envelope bearing identification marks of the Bidder;

6.    Absence of, or insufficient bid bond;

7.    Omission of a quantified task on the bill of quantities and cost estimates

8.    Enterprise suspended from public procurement.

9.   Enterprise with abandoned project(s) or uncompleted/poorly executed project(s) within Donga Mantung Division beyond Contractual Dateline(s)

10.   Failure to obtain at least 75% in the evaluation of the Technical proposal.

11.  Absence of A Special Field Report Co- Signed with the Mayor of Nkambe Council (Project Owner) Clearly Indicating Due Diligence and Sufficient Understanding of the Local Security Context

1)       The maximum duration of execution provided for by the contracting authority shall be 2 months from the day of notification of the contractor to start work.

Complementary technical information may be obtained every day during working hours from the NKAMBE Council.