AGENCE DE RÉGULATION DES MARCHÉS PUBLICS

1.Objet New(Additif)

Within the framework of the execution of the 2025 state budget, the Mayor NKAMBE Council hereby launches an open national request for quotation for the REHABILITATION OF CLASSROOMS BLOCKS AND RELATED STRUCTURES IN SOME SCHOOLS, IN NKAMBE COUNCIL AREA, DONGA-MANTUNG DIVISION, NORTH WEST REGION

2.Consistance des prestations New(Additif)

Within the framework of the execution of the 2025 state budget, the Mayor NKAMBE Council hereby launches an open national request for quotation for the REHABILITATION OF CLASSROOMS BLOCKS AND RELATED STRUCTURES IN SOME SCHOOLS, IN NKAMBE COUNCIL AREA, DONGA-MANTUNG DIVISION, NORTH WEST REGION

3.Cout Prévisionnel New(Additif)

4) The works are in three(03)lotsas tabled below

S/N		Amount frscfa
1	LOT1. RENOVATION of a block of four classrooms and headteachers' office at GS KONCHEP	16,000,002
2	LOT2. RENOVATION of a block of two Classrooms at EPAF NKAMBE	10,000,000
3	LOT3. Renovation of staff Guest block AT GOVERNMENT SCHOOL NGONTANG	16,000,000

4.Allotissement New(Additif)

The works are in three(03)lotsas tabled below

S/N		Amount frscfa
1	LOT1. RENOVATION of a block of four classrooms and headteachers' office at GS KONCHEP	16,000,002
2	LOT2. RENOVATION of a block of two Classrooms at EPAF NKAMBE	10,000,000
3	LOT3. Renovation of staff Guest block AT GOVERNMENT SCHOOL NGONTANG	16,000,000

5.Participation et origine New(Additif)

Participation in this request for quotation is opened to competent enterprises with no record of incompleted or abandoned works for the past financial years,and that are in compliance with laws inforce.IN ALL CASES, EVERY COMPETING COMPANY MUST ATTACH A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

6.Financement New(Additif)

4) The said works shall be financed as per the programmed budget of MINEDUB PUBLIC INVESTMENT BUDGET (PIB) – 2025 BUDGET HEAD: as per the table below

S/N		RECORD N°	INPUTATION N°
1	LOT1. RENOVATION of a block of four classrooms and headteachers' office at GS KONCHEP	JA0126	591619202641648464211426
2	LOT2. RENOVATION of a block of two Classroom at EPAF NKAMBE	JA01326	591619202641648464211426
3	LOT3. Renovation of staff Guest block AT GOVERNMENT SCHOOL NGONTANG	JA01323	591619464641648464211428

7.Consultation du Dossier New(Additif)

In compliance with circular N 000001/CL/PR/MINMAP/CAB of 15 January 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders. The tender file shall beconsulted immediately after publication of this request for quotation from the Services of the Contracting Authority (Service in charge of the award of contracts), DD MINMAP DONGA MANTUNG, ARMP BAMENDA during working hours.

8.Acquisition du Dossier New(Additif)

The tender file can be obtained at the Nkambe Council upon presentation of a nonrefundable Treasury receipt of THIRTY THREE THOUSAND FIVE HUNDRED (33500)FRANCS CFA payable at the NKAMBE Municipal Treasury. Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

9.Remises des offres New(Additif)

Each bid drafted either in English or French in seven (07) copies that is the original and six (06) copies marked as such in accordance with the prescriptions of the consultation file should be submitted against a receipt at the NKAMBE COUNCIL not later than 12/03/2025at 10 A.M local time and should carry the inscription:

REQUEST FOR QUOTATION No. 001/RQ/NWR/DMD/NK.C/NK.CITB/2025 OF 14/02/2025 FOR THE

REHABILITATION OF CLASSROOMS BLOCKS AND RELATED STRUCTURES IN SOME SCHOOLS, IN NKAMBE COUNCIL AREA, DONGA-MANTUNG DIVISION, NORTH WEST REGION

4) ADMISSIBILITY OF BIDS: Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers)`must imperatively be produced in accordance with the Special Regulations of the request for quotation. They must obligatorily be not older than three (3) months as at the date of submission of bids or established before the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

10.Delai de Livraison New(Additif)

The maximum deadline for the execution provided for by the Contracting Authority shall be Four months (120 calendar days) with effect from date of notification of the Service Order to start work

11.Cautionnement Provisoire New(Additif)

Eachbiddershallinclude in hisbid a bid bond for each of the lots from a banking institution approved by the minister of finance as the table below

S/N		Tender fee	Bid bond
1	LOT1. RENOVATION of a block of four classrooms and headteachers' office at GS KONCHEP	33, 500	320,000
	LOT2. RENOVATION of a block of two Classroom at EPAF NKAMBE		200,000
2	LOT3. Renovation of staff Guest block AT GOVERNMENT SCHOOL NGONTANG		320,000

12.Recevabilité des Offres New(Additif)

4) : Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers)`must imperatively be produced in accordance with the Special Regulations of the request for quotation. They must obligatorily be not older than three (3) months as at the date of submission of bids or established before the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

13.Ouverture des Plis New(Additif)

The opening and evaluation of the bids shall be done in one phase on 12/03/2025at 11A.M in the Conference Hall of NKAMBE COUNCIL Internal Tenders Board. Only bidders may attend or they may be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (VAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter.

14.Critères d'évaluation New(Additif)

4) Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

A. Eliminatory criteria

1. -Absence or non-conformity of a document in the administrative file, and not submitted within 48 hours on request.

2. -Duration of delivery higher than prescribed;

3. -False declaration or falsified documents;

4. -Absence or insufficient bid bond;

5. -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

6. -Incomplete financial file;

7. -Omission of a unit price;

8. –Technical score less than75%of the essential criteria;

9. – Enterprise suspended from public procurement.

10. Enterprise withabandonedproject(s) or uncompleted/poorlyexecutedproject(s) withinDongaMantung Division beyondContractualDateline(s)

11. Absence of a Special Field Report Co- Signed with the Mayor of Nkambe Council (Project Owner) Clearly Indicating Due Diligence And Sufficient Understanding Of The Local Security Context

Essential criteria

1- General presentation of the tender bids;

2- Financial capacity;

3- References of the company in similardomain;

4- Quality of the personnel;

5- Technical organization of the works;

6- Attestation and report of site visit;

7- Logistics;

8- Special Technical Clauses initialed in all the pages and signed on the last page;

9- Special Administrative Clauses completed and initialed in all the pages and signed on the last page.

15.Attribution New(Additif)

: This evaluation shall be done using the binary method ofeither(YES) or (NO) with an acceptable minimum technical score of at least 75% of the essential criteria taken in account.The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a100%score of the eliminatory criteria and at least 75%score in the essential criteria.

16.Durée Validité des Offres New(Additif)

Bidders shall remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

17.Renseignements Complémentaires New(Additif)

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at Mayor’s office

AMENDMENT TO THE REQUEST FOR QUOTATION:The Contracting Authority reserves the right, if need be, to subsequently amend this request for quotation in confermity with the public contract code.