Within the frame work of the Public Investment Budget (PIB) MINADER of the 2025 financial year, the Director General of the North West Development Authority (MIDENO) is looking for a competent and reliable service provider to supply and install solar hybrid power system at the MIDENO Head Office Bamenda (PHASE 2) through emergency procedure
The works include the following:
The major deliverables and tasks of the successful bidder shall be to upgrade the MIDENO Main Office solar hybrid power system by executing the following tasks described below in compliance with quality standard requirement:
a) Electrical rewiring and integration of the new solar PV modules with the existing solar PV modules on the roof and the 3-phase solar hybrid inverters system in a technical room in the MIDENO building.
b) Electrical rewiring and integration of the new lithium batteries to the existing lithium battery and the 3-phase solar hybrid inverters system in a technical room in the MIDENO building.
c) Interconnect, install the necessary electrical protection equipment and ground the entire system.
d) Program the system to function in 3-phase and give priority to the use of solar energy daily, then ENEO in the absence or shortage of solar energy, and then battery storage in the absence of solar and ENEO.
e) Provide an electrical plan of the installation and manuals of the system components.
f) Train MIDENO Project Management Team on the routine monitoring and maintenance of the system.
The estimated cost of the supply and installation works is Twenty Million (20,000,000) fcfa VAT inclusive
The works of this tender is not subject to allotment as the successful bidder shall supply and install a solar hybrid power system at the MIDENO head office.
Participation in this invitation to tender is open to registered qualified contractors in the Republic of Cameroon with financial ability, technical and professional expertise in the same or similar works.
The works which form the subject of this request for quotation shall supply and install a solar hybrid power system at the MIDENO head office (Phase 2)
The tender file may be consulted during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: mideno1981@gmail.com: Tel: 237 23336161 following the publication of this notice.
The tender file may be obtained during working hours from 8:00 am to 4:00 pm at the Secretariat of the Director General, MIDENO Head Office, Ayaba Street, P.O. Box 442, Bamenda; Email: mideno1981@gmail.com: Tel: 237 233331661 following the publication of this notice against payment of a non-refundable sum of Thirty four thousand (34,000) FCFA and payable into Account No. 06845 97568660001- 28 in the name of “SPECIAL ACCOUNT SAC-ARMP” in any BICEC Branch in Cameroon
Each bid drafted in English or French in seven (7 copies) consisting of one (1) original and six (6) copies marked as such, should reach the MIDENO Head Office located at Ayaba Street, P.O. Box 442, Bamenda) not later than13 JUIN 2025 at 10:00 am prompt and should carry the inscription:
“REQUEST FOR QUOTATION N° 1202/RQ/MIDENO/MITB/13/84/2025 OF23 MAI 2025 FOR THE SUPPLY AND INSTALLATION OF A SOLAR HYBRID POWER SYSTEM AT THE MIDENO HEAD OFFICE BAMENDA (PHASE 2)”
“To be opened only during the bid-opening session”
The bids produced in three (03) volumes shall be enclosed in three sealed envelopes and put in one (1) bigger envelope
Ø Envelope A containing the administrative documents ( Volume 1)
Ø Envelope B containing the technical proposal ( Volume 2)
Ø Envelope C containing the financial offer ( Volume 3)
The offers or the bids submitted after the stipulated deadline shall not be received.
The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be two (02) months, including the rainy season and other natural occurrence, with effect from the date of notification of the service order to start work.
The stamped hand endorsed bid bond according to the attached model for the sum of four hundred thousand (400,000) fcfa and with thirty (30) days validity period established by an organization or financial institution approved by the Ministry in charge of Finance to issue bonds in Public Procurement and listed in Annex 10 of the Tender Document. The said guarantee must be accompanied by a consignment receipt issued by the “Caisse Depôt et Cosignation (CDEC) in accordance with Circular letter No 0000019/L/MinMap of 5th June 2024 relating to the constitution of deposits, retention, restitution and deconsignment of bonds on public contracts, in case of group bidding/joint venture the bid bond is established on behalf of the group/joint venture
To avoid the risk of being rejected, only originals or certified true copies should be signed by the competent authorities, i.e. the issuing service and/or official or administrative authorities (Senior Divisional Officers, Divisional Officers, Bank Officials, and Taxation Officials etc.). The administrative documents required, including the bid bond, must imperatively be produced in accordance with the Special Conditions of the invitation to tender. They must obligatorily not be older than three (3) months or must not be produced after the submission of the bids.
Any complete bid not in conformity with the prescriptions of this notice and tender file shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance.
Friday 13th of June 2025 is hereby extended to Thursday 19th of June 2025 at 10:00 am prompt
The bids shall be evaluated as follows:
Eliminatory Criteria
· Bids submitted late
· False declaration or falsified documents.
· Absence or insufficient Bid Bond of the specified amount
· Absence of the receipt of deposit from CDEC of the amount indicated in the bid bond
· Under exclusion sanctions from the Authority in Charge of the Regulation of Public Contracts
· Direct or indirect association with the conception, preparation of technical specifications and other documents concerned with this tender
· Bids whose outer envelop leads to thr recognision of the bidder
B. Essential Criteria: The technical documents shall be evaluated following the binary method as follows:
B.1 General Presentation of bids Marks
§ Document spirally bound Yes/No
§ Table of content Yes/No
§ Page numbering Yes/No
§ Colour separators Yes/No
§ Bidding documents initialed on each page by duly mandated representative Yes/No
B.2 Presentation of firm Marks
§ Organigramme of firm/Enterprise Yes/No
§ Experience of at least three (3) years in works of same/similar nature Yes/No
§ Table of References of past works of same/similar nature Yes/No
B.3: Personnel_________________________________________ Marks
§ Table of personnel Yes/No
§ Works Director: A Civil Engineer with at least 5 years working experience Yes/No
§ Works supervisor or Foreman: A Civil Engineering Technician with at least five (5) year experience Yes/No
§ Presentation of relevant Certificates/Diplomas of personnel Yes/No
§ Presentation of signed CVs of Personnel Yes/No
§ Certified copies of NIC of works director and site foreman Yes/No
§ Support staff Yes/No
B.4: Methodology/Technical Organization of Works Marks
§ Proof of site visit Yes/No
§ Comprehensive Technical Report of Site Yes/No
§ Organigramme of project execution Yes/No
§ Logical sequence of works, Methodology,/Organization, outputs & reporting of wor Yes/No
§ Special Technical condition (CCTP) duly initialled on each page, signed & dated on last page Yes/No
N/B: Only bids that score at least 75% of the essential criteria shall have their financial offer evaluated
Article 15: Award: The bidder evaluated with a score of 75% and above of the essential criteria and presents the lowest financial proposal shall be awarded the contract.
The bidder evaluated with a score of 75% and above of the essential criteria and presents the lowest financial proposal shall be awarded the contract.
Bidders will remain committed to their bids for thirty (30) days from the deadline set for the submission of bids.
Complementary information can be obtained during working hours from 8 am to 4 pm at the Secretariat of the Director General, MIDENO, P.O. Box 442, Bamenda: Email: mideno1981@gmail.com:Tel: 237 233 361 378