The Government of the Republic of Cameroon has obtained from the World Bank, IDA Credit Agreement No. 72130 – CM to finance the cost of the LOCAL GOVERNANCE AND RESILIENT COMMUNITIES PROJECT (PROLOG) and intends to use a portion of the amount of this credit to make the authorized payments under the Contract for which this Request for Quotations is published.
Detailed work schedule with deadlines ≤ ninety days (90) days
WORLD BANK
Invited eligible Bidders may obtain further information from Kumbo council Building, Cell Phone: +237670003577, PO BOX: 03, Kumbo; and inspect the bidding document during office hours, Monday to Friday between 9am and 3pm (GMT+1).
As soon as the invitation to tender is published, the contract award documents (tender’s file) will be made available to all bidders, either at their request to the Kumbo Council or the PROLOG PMU/RCU or via the internet link indicated in the invitation to tender.
Invited eligible Bidders may obtain further information from Kumbo council Building, Cell Phone: +237670003577, PO BOX: 03, Kumbo; and inspect the bidding document during office hours, Monday to Friday between 9am and 3pm (GMT+1).
As soon as the invitation to tender is published, the contract award documents (tender’s file) will be made available to all bidders, either at their request to the Kumbo Council or the PROLOG PMU/RCU or via the internet link indicated in the invitation to tender.
All bids will be accepted only if they present a receipt for payment of 30,000 CFA francs per, non-refundable, to the treasury of Kumbo Council.
Tenders must be delivered to Kumbo Council, Cell Phone: +237670003577, PO BOX :03 Kumbo located at Tobin, no later than 26/09/2025 at 10 Am Prompt, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version) in sealed envelopes marked:
The execution period for the works is three (03) months.
Quotations will be opened by the Kumbo council internal tenders board immediately after the deadline for the submission of Quotations
Quotations will be evaluated to ensure the technical proposal's compliance.
· Verification that the Quotation Letter is properly completed, dated, and signed with the signatory's name and title;
· Verification that the Unit Price Schedule and the Quantitative and Descriptive Quote are duly completed, dated, and signed;
Evaluation of the technical qualification of each admissible bid according to the bid evaluation grid; [Insert the following if there are multiple lots: “Quotations will be evaluated lot-wise, taking into account discounts offered, if any, after considering all possible combination of lots”.
EVALUATION GRID
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N° |
Description |
NOTATION |
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1 |
Presentation of the offer |
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Compliance with the order prescribed in the RFQ with separators |
Yes/No |
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Readability and numbering |
Yes/No |
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2 |
References in similar projects |
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List of references for the last 5 years (dates) |
Yes/No |
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Provided with at least 2 references of similar works completed (justified with |
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the first and last page of the contract + acceptance report or certificate of completion) |
Yes/No |
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3 |
Quality of personnels |
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Works director; At least a Bachelors degree in civil engineering or Rural engineering with at least five year of experience |
Yes/No |
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Site foreman: At least a higher national diploma in civil engineering or Rural engineering with at least three year of experience |
Yes/No |
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NB: for every « yes » obtained, it must be justified with a certified copy of the diploma, and identity document with a signed and dated. |
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4 |
SITE Equipments/ tools |
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At least a pick-up with its identification documents (certified copy of owner ship documents or a certified copy of the rental contract/agreement) |
Yes/No |
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List of small equipment consistent with the tasks (produce photocopies of purchase invoices or rental invoices) |
Yes/No |
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6 |
Methodology for carrying out the work |
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Detailed technical note concerning the organization of the work |
Yes/No |
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Description of socio-environmental protection rules (environmental protection, safety, health, and hygiene of site personnel) |
Yes/No |
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Detailed work schedule with deadlines ≤ one hundred and twenty days (120) days |
Yes/No |
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7 |
Special technical clauses booklet, initialed on each page, dated and signed on the last page |
Yes/No |
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8 |
Environmental and social clauses booklet, initialed on each page, dated and signed on the last page |
Yes/No |
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Special administrative clauses booklet, initialed on each page, dated and signed on the last page |
Yes/No |
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9 |
Site visit report (justified with a with photos and a thorough description of the site) |
Yes/No |
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Total |
….. /15 |
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NB: Only bids with a total of 12 out of 15 yes votes will be accepted for the next stage of the procedure.
· Verification of arithmetic operations, multiplying unit prices by quantities where applicable and using the price in words to make any necessary corrections;
· Preparation of a summary table of quotations based on the amounts corrected for any arithmetic errors, listed in ascending order.
For the purposes of evaluation and comparison, the currency(ies) of the quotations must be converted into the same currency. The currency to be used for comparison purposes to convert the proposed prices, expressed in various currencies, into the comparison currency at the selling exchange rate will be the following: CFA franc (XAF). The source of the exchange rate is the Bank of Central African States (BEAC). The exchange rate date is: twenty-eight (28) days before the date of submission of offers. (NB: If the reference currency is not quoted on this date, the exchange rate will be that of the last previous day quoted.).
. For technically compliant Quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies, but including work in-house when their prices are established competitively, will then be compared to determine the lowest evaluated price(s
[Select either of the two options below]
[Option 1- For Single Lot
The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.
[Option 2- For Multiple Lots
28. The contracts will be awarded to the Contractor or Contractors meeting the eligibility requirements in accordance with the RFQ, offering a technically compliant quotation, guaranteeing completion of the Works by the specified date and offering the lowest evaluated price to the Employer for combined lots.”]
29. The Employer shall invite by the quickest means [e.g. e-mail] the successful Contractor/s for any discussion [this is expected to be virtual in light of the emergency situation] that may be needed to conclude the contract or otherwise for contract signature.
30. The Employer shall communicate by the quickest means with the other Contractors on its contract award decision. An unsuccessful Contractor may request clarifications as to why its quotation was not determined to be successful. The Employer will address this request within a reasonable time.
31. The Employer shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 (fifteen) days after award of contract. The information shall include the name of the successful Contractor, the Contract Price, the Contract duration, summary of its scope and the names of the Contractors and their quoted and evaluated prices.
On behalf of the Employer:
Tenders must be delivered to Kumbo Council, Cell Phone: +237670003577, PO BOX :03 Kumbo located at Tobin, no later than 26/09/2025 at 10 Am Prompt, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version) in sealed envelopes marked:
“REQUEST FOR QUOTATION (RFQ) NO: 007/RFQ/KC/KCITB/MINDDEVEL /PROLOG/NWR/2025 OF 01ST SEPTEMBER 2025 FOR THE CONSTRUCTION OF A WATER SUPPLY SCHEME AT MELIM VILLAGE THROUGH CONSTRUCTION OF AN ADDITIONAL CATCHMENT IN THE KUMBO MUNICIPALITY, BUI DIVISION, NORTH WEST REGION