1.      The Government of Cameroon has received funding from the World Bank to finance the cost of the Local Governance and Resilient Communities Project (PROLOG). As part of its implementation, PROLOG has signed an agreement with BAMUSSO COUNCIL (PROLOG COMMUNITY INVESTMENT SUPPORT GRANT AGREEMENT - BAMUSSO COUNCIL, NDIAN DIVISION, SOUTH WEST REGION) to build community infrastructure.

1.      As part of the agreement, financing for the the supply and installation of a mini grid solar electrification with 02 modular kits of 6kva each at the locality of Ekombe Liongo in Bamusso Council, Ndian Division, South-West Region, for a period of execution of sixty (60) days.

1.      A Contractor expecting to incur expenditures in other currencies for inputs to the Works supplied from outside the Employer’s Country and wishing to be paid accordingly, shall indicate a foreign currency of its choice in addition to the local currency in CFA Francs XAF.

one lot

1.      In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution.

2.      A Contractor may have the nationality of any country, subject to the restrictions pursuant to paras. 8 and 9 hereinafter. A Contractor shall be deemed to have the nationality of a country if the Contractor is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or subconsultants for any part of the Contract including Related Services.

1.      The Mayor of BAMUSSO Council now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ. As soon as the RFQ is published, the tender’s file will be made available to all bidders, either at their request to the BAMUSSO Concil (Employer) or the PROLOG PMU/RCU.

1.      Any clarification request regarding this RFQ may be sent in writing to

Attention of:               The Mayor of BAMUSSO Council

Administration:          BAMUSSO Council

Town:                         BAMUSSO

PO. Box:

Country:                     Cameroon

Cell phone: 677287540

Mail :                           okenyepatrick@yahoo.com copy to leotabeako@minddevel.gov.cm, e.abdoul2025@minddevel.gov.cm.

 The deadline for receipt of requests for clarification, expressed as a number of days before the deadline for submission of tenders, is seven (07) days Employer will send a copy of its response to all the Companies, including a description of the request for clarification, but without identifying its source.

1.      Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:

“Request for Quotations NO 14/ONIT/BC /BCITB/2025 OF_10/09/2025_ Concerning the supply and installation of a mini grid solar electrification with 02 modular kits of 6kva each at the locality of Ekombe Liongo in Bamusso Council, Ndian Division, South-West Region.

NOT TO BE OPENED UNTIL THE COUNTING SESSION”

1.      The deadline for submission of Quotations is the 08/10/2025 at 10 am.

Note: Any tender arriving after the deadline for submission of tenders will be rejected. Tenders will be opened in the presence of the tenderers' representatives at the above-mentioned address.

1.      The address for submission of Quotations is:

Attention of:                 The Mayor of BAMUSSO Council

Administration:                         BAMUSSO Council

Town:                            BAMUSSO

Located at:

PO. Box:

Country:                        Cameroon

Cell phone: 677287540

Mail: okenyepatrick@yahoo.com_ copy to leotabeako@minddevel.gov.cm, e.abdoul2025@minddevel.gov.cm

1.      The opening of the quotations will take place at the headquarters of the BAMUSSO Council on 08/10/2025 at 11 am, local time, in the presence of the tenderers or their representatives, by the Internal Tender Board.

1.      a period of execution of sixty (60) days.

1.      A Contractor that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the appendix to the Contract Conditions (Appendix A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined.  A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.

1.      The quotations shall be valid until ninety (90) days after opening the tenders

1.      The opening of the quotations will take place at the headquarters of the BAMUSSO Council on 08/10/2025 at 11 am, local time, in the presence of the tenderers or their representatives, by the Internal Tender Board.

1.      The quotations will be evaluated to determine substantial responsiveness of the technical proposal.

ü  Check that the Letter of Quotation is properly completed, dated and signed with the name and title of the signatory;

ü  Verification that the Unit Price Schedule and Detailed and Quantitative Specifications have been duly completed, dated and signed.

ü  Assessment of the technical qualification of each admissible tender in accordance with the tender evaluation grid.

ü  Checking arithmetic operations, multiplying unit prices by quantities where necessary and using the price in words to make any necessary corrections;

ü  Drawing up a summary table of Quotations based on the amounts corrected for any arithmetical errors, listed in ascending order.

2.      For evaluation and comparison purposes, the currency(ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: CFA Francs (XAF). The source of exchange rate shall be: Banque des Etats de l'Afrique Centrale (BEAC). The date for the exchange rate shall be: twenty-eight (28) days before the tender submission date.

(Note: If the reference currency is not quoted on this date, the exchange rate will be that of the last previous quoted day).

3.      For technically compliant quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies but including day works where priced competitively, will be compared to determine the lowest evaluated price/s.

(Not applicable) [Insert the following if there are multiple lots: “Quotations will be evaluated lot-wise, taking into account discounts offered, if any, after considering all possible combination of lots”.

1.      The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.

28.  The Employer shall invite by the quickest means [e.g. e-mail] the successful Contractor/s for any discussion [this is expected to be virtual in light of the emergency situation] that may be needed to conclude the contract or otherwise for contract signature.

29.  The Employer shall communicate by the quickest means with the other Contractors on its contract award decision. An unsuccessful Contractor may request clarifications as to why its quotation was not determined to be successful.  The Employer will address this request within a reasonable time.

1.      The quotations shall be valid until ninety (90) days after opening the tenders

28.  The Employer shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 (fifteen) days after award of contract. The information shall include the name of the successful Contractor, the Contract Price, the Contract duration, summary of its scope and the names of the Contractors and their quoted and evaluated prices.