1. The Government of the Republic of Cameroon has obtained from the World Bank, IDA Credit Agreement No. 72130 – CM to finance the cost of the LOCAL GOVERNANCE AND RESILIENT COMMUNITIES PROJECT (PROLOG) and intends to use a portion of the amount of this credit to make the authorized payments under the Contract for which this Request for Quotations is published.
The materials, equipment and services to be supplied under the Contract and financed by the Bank may have their origin in any country subject to Para. 9. At the Employer’s request, Contractors may be required to provide evidence of the origin of materials, equipment and services.
13 Bids must NOT be accompanied by a bid guarantee issued by a first-class bank or a Non-banking establishment approved by the Ministry of Finance. However, a guarantee retention of 10% of the total cost of the project is required.
WORLD BANK
Invited eligible Bidders may obtain further information from Ndu Council Building, Cell Phone: +237 677 658 494/670 394 872, PO BOX: 52 Ndu; and inspect the bidding document during office hours, Monday to Friday between 7:30am and 3:30pm (GMT+1).
As soon as the invitation to tender is published, the contract award documents (tender’s file) will be made available to all bidders, either at their request to the Ndu Council or the PROLOG PMU/RCU or via the internet link indicated in the invitation to tender.
Tenders must be delivered to the Ndu Council, Cell Phone: +237 677 658 494/670 394 872, PO BOX: 52 Ndu located in Ndu town, no later than 23/09/2025 at 10:00am, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version) in sealed envelopes marked:
“Request for quotation No. 07/RFQ/NC/NCITB/MINDDEVEL/PROLOG/NWR/2025 OF 02/09/2025
FOR THE CONSTRUCTION OF A BRIDGE ON THE SINNA – SOP ROAD IN THE NDU COUNCIL AREA, DONGA MANTUNG DIVISION, NORTH WEST REGION.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”
The execution period for the works is Four (04) months
Quotations will be opened by the Ndu council internal tenders board immediately after the deadline for the submission of Quotations.
23. Quotations will be evaluated to ensure the technical proposal's compliance.
Verification that the Quotation Letter is properly completed, dated, and signed with the signatory's name and title;
Verification that the Unit Price Schedule and the Quantitative and Descriptive Quote are duly completed, dated, and signed;
Evaluation of the technical qualification of each admissible bid according to the bid evaluation grid; [Insert the following if there are multiple lots: “Quotations will be evaluated lot-wise, taking into account discounts offered, if any, after considering all possible combination of lots”.
EVALUATION GRID
NB: Only bids with a total of 12 out of 15 yes votes will be accepted for the next stage of the procedure.
Verification of arithmetic operations, multiplying unit prices by quantities where applicable and using the price in words to make any necessary corrections;
Preparation of a summary table of quotations based on the amounts corrected for any arithmetic errors, listed in ascending order.
For the purposes of evaluation and comparison, the currency(ies) of the quotations must be converted into the same currency. The currency to be used for comparison purposes to convert the proposed prices, expressed in various currencies, into the comparison currency at the selling exchange rate will be the following: CFA franc (XAF). The source of the exchange rate is the Bank of Central African States (BEAC). The exchange rate date is: twenty-eight (28) days before the date of submission of offers. (NB: If the reference currency is not quoted on this date, the exchange rate will be that of the last previous day quoted.).
. For technically compliant Quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies, but including work in-house when their prices are established competitively, will then be compared to determine the lowest evaluated price(s).
[Select either of the two options below]
[Option 1- For Single Lot
28. The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.
[Option 2- For Multiple Lots
28. The contracts will be awarded to the Contractor or Contractors meeting the eligibility requirements in accordance with the RFQ, offering a technically compliant quotation, guaranteeing completion of the Works by the specified date and offering the lowest evaluated price to the Employer for combined lots.”]
29. The Employer shall invite by the quickest means [e.g. nducouncil@outlook.com] the successful Contractor/s for any discussion [this is expected to be virtual in light of the emergency situation] that may be needed to conclude the contract or otherwise for contract signature.
30. The Employer shall communicate by the quickest means with the other Contractors on its contract award decision. An unsuccessful Contractor may request clarifications as to why its quotation was not determined to be successful. The Employer will address this request within a reasonable time.
31. The Employer shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 (fifteen) days after award of contract. The information shall include the name of the successful Contractor, the Contract Price, the Contract duration, summary of its scope and the names of the Contractors and their quoted and evaluated prices.
On behalf of the Employer:
Quotations will be valid for up to 90 calendar days after the opening of the bids.
Price
15. The contractor must indicate the total price in the form entitled “Contractor Quotation”
16. The Contractor shall also fill in its rates and prices for all items of the Works described in the attached Bill of Quantities. Items against which no rate or price is entered by the Contractor will not be paid for by the Employer when executed and shall be deemed covered by the rates for other items and prices in the Bill of Quantities.
The rates and prices shall include all duties, taxes, and other levies payable by the Contractor under the Contract, as of the date 7 (seven) days prior to the deadline for submission of quotations
Option 2- Lump-Sum contracts
16. The Contractor shall also fill in a breakdown of its lump-sum price in the attached Activity Schedules.
The quoted price shall include all duties, taxes, and other levies payable by the Contractor under the Contract, as of the date 7 (seven) days prior to the deadline for submission of quotations.]
17. A Contractor expecting to incur expenditures in other currencies for inputs to the Works supplied from outside the Employer’s Country and wishing to be paid accordingly, shall indicate a foreign currency of its choice in addition to the local currency in: Francs CFA.
18. The currency(ies) of the Quotation and the currency(ies) of payments shall be the same.
Tenders must be delivered to the Ndu Council, Cell Phone: +237 677 658 494/670 394 872, PO BOX: 52 Ndu located in Ndu town, no later than 23/09/2025 at 10:00am, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version) in sealed envelopes marked:
“Request for quotation No. 07/RFQ/NC/NCITB/MINDDEVEL/PROLOG/NWR/2025 OF 02/09/2025
FOR THE CONSTRUCTION OF A BRIDGE ON THE SINNA – SOP ROAD IN THE NDU COUNCIL AREA, DONGA MANTUNG DIVISION, NORTH WEST REGION.
NOT TO BE OPENED UNTIL THE COUNTING SESSION”