In order to give a face-lift to the Grandstand at Commercial Avenue in Bamenda, the City Mayor of Bamenda City Council hereby launches a Request for Quotation for the renovation of the said Grandstand

The renovation shall include preliminary works, concrete works, wood works, metal works, electrical works, painting works and the purchase and laying of a carpet on the VIP section of the Grandstand. 

The estimated cost of the works following prior studies stands at thirty million (30,000,000) Francs CFA inclusive of all taxes.

The works in this tender are regrouped in a unique lot.

Participation to this consultation is open to all registered and categorized enterprises with proven experience in this domain.

The works to be executed in this Request for Quotation shall be financed by the Investment Budget of the Bamenda City Council for 2025 financial year, Head 23139.

The file may be consulted during working hours at the SIGAMP Service Bamenda City Council, Tel: 233 36 12 67 and COLEPS Platform www.publiccontracts.cm or  www.marchespublic.cm, upon publication of the Tender Notice

The file may be obtained from the office of the SIGAMP Service of Bamenda City Council, Tel: 233 36 12 67 as soon as this notice is published against payment of a non-refundable sum of fifty thousand (50,000) CFA francs payable at the Bamenda City Council Treasury under the budgetary head 72110

Each quotation shall be drafted in English or French shall be submitted online.

The quotation shall be forwarded by the bidder on the COLEPS platform www.publiccontracts.cm or  www.marchespublic.cm latest the 23/10/2025 at 10am server time. A back up copy of the quotation recorded on a USB key or CD/DVD shall be forwarded in a sealed envelope with the clear and readable inscription “backup copy”, in addition to the inscription above within the deadline set.

The maximum duration of execution provided for by the Contracting Authority shall be two calendar (02) months, as from the date of notification of the Service Order to start the works.

Each bidder must include in his administrative documents, a bid bond or its equivalent issued by a first rate-bank or insurance company approved by the Ministry in charge of Finance accompanied by a CDEC receipt featuring in this tender file of the amount of six hundred thousand (600,000) Francs CFA and valid for thirty (30) days beyond the original date of validity of the bids. Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and that of successful bidder shall be retained until the required performance guarantee for good execution is provided. bearing a fiscal stamp.

For fear of being rejected, only scanned originals or true copies certified by the issuing service or administrative authorities must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice except CNPS with a validity of one month.

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening of the bids in one phase shall be done on the 23/10/2025 at 11.00 am prompt in the Conference Hall of the Bamenda City Council Internal Tenders Board by the board members. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity

These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non-respect of these criteria shall lead to the rejection of the bid by the Internal Tenders’ Board of the Bamenda City Council. They include:

·           Failure to produce within 48 hours after bids opening of an administrative document deemed non-compliant or absent other than the bid bond;

·           Absence or insufficient bid bond at bid opening;

·           Forged, falsified or fake document;

·           Execution deadline more than two (02) calendar months

·           Non respect of two (02) of the essential criteria;

·           Absence of a quantified unit price;

·           Absence of an element in the financial bid (the submission letter, the UPS, BQE);

·           Non-compliance with the submission model;

·           Acceptance of the conditions of the contract;

·           Absence of a categorization certificate or result of categorization;

·           Absence of CDEC receipt.

1.5.1.         Essential criteria

The essential criteria are key points used to judge the technical and financial capacity of candidates to execute the works which are the subject of the invitation to tender. The criteria relating to the qualification of candidates could indicatively be on the following:

·           Presentation of the quotation;

·           Reference of the company;

·           Access to a credit line or other financial resources;

·           Qualification and experience of the Personnel of the company;

·           The methodology.

The contracts shall be awarded to the bidder whose bids shall be judged technically qualified in compliance with the tender file and is evaluated as the lowest following the article 99 of the public contracts code.

Bidders shall remain committed to their offers during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours from SIGAMP Service at the Bamenda City Council, Tel: 233 36 12 67   and COLEPS Platform www.publiccontracts.cm or  www.marchespublique.cm, upon publication of the Request for Quotation.