Within the framework of the execution of the 2026 state budget, the Mayor NKAMBE Council hereby launches a request for quotation for THE SUPPLY OF MINI BASIC EQUIPMENT FOR ROAD MAINTENANCE IN NKAMBE, DONGA-MANTUNG DIVISION

Work to be done consists of THE SUPPLY OF MINI BASIC EQUIPMENT FOR ROAD MAINTENANCE IN NKAMBE, DONGA-MANTUNG DIVISION.

4)   The works are in one (01) lot as in tabled below

4)   The works are in one (01) lot as in tabled below

   Participation in this request for quotation is opened to competent enterprises not suspended from public procurement works for the past financial years and that are in compliance with laws inforce.

4)   The said works shall be financed as per the programmed budget of  MINDDEVEL PUBLIC INVESTMENT BUDGET (PIB) – 2026 BUDGET HEAD: as per the table below

In compliance with circular N 000001/CL/PR/MINMAP/CAB of 15 January 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders. The tender file shall be consulted immediately after publication of this request for quotation from the Services of the Contracting Authority (Service in charge of the award of contracts), website of COLEPS and ARMP during working hours.

    The tender file can be obtained at the Nkambe council (service of SIGAMP) upon a payment of a non refundable fee of 32,000 FRS at the Nkambe Municipal treasury.

Each bid drafted either in English or French in seven (07) copies that is the original and six (06) copies marked as such in accordance with the prescriptions of the consultation file and with an electronic version included should be submitted against a receipt at the NKAMBE COUNCIL not later than 18/02/2026 at 10:00A.M local time and should carry the inscription:

The maximum deadline for the execution provided for by the Contracting Authority shall be two months (60 calendar days) with effect from date of notification of the Service Order to start work.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and validated by CDEC - the list of which is found in document No. 12 of the Tender File, in the amount as in the table below, and valid for thirty (30) days beyond the deadline of validity of bids.

           Each bidder shall include in his bid a bid bond for each of the lots from a banking institution approved by the minister of finance as the table below

4)      Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers)`must imperatively be produced in accordance with the Special Regulations of the request for quotation. They must obligatorily be not older than three (3) months as at the date of submission of bids or established before the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or its non conformity

4)      The opening and evaluation of the bids shall be done in one phase on 18/02/2026 at 11A.M in the Conference Hall of NKAMBE COUNCIL Internal Tenders Board. Only bidders may attend or they may be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (VAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter

The bids shall be evaluated according to the main criteria as follows:

A.  Eliminatory criteria

• Absence of a document in the administrative file and not submitted within 48hrs on request;
• Bids submitted after the deadline for submission;
• Deadline of execution more than the prescribed;
• False declaration or falsified documents;
• External envelope bearing identification marks of the Bidder;
• -Absence of, or insufficient bid bond or  non compliance Bid bond
• Omission of a quantified task on the bill of quantities and cost estimates
• Enterprise suspended from public procurement
• Failure to obtain at least 75% in the evaluation of the technical proposal.
• Absence of A FIELD REPORT SINED BY THE SERVICE PROVIDER IN HIS HONOUR CLEARLY INDICATING DUE DELIGENCE AND SUFFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

Essential criteria

1-   General presentation of the tender bids;

2-    Financial capacity;

3-   References of the company in similardomain;

4-   Quality of the personnel; 

5-   Technical organization of the works;

6-   Attestation and report of site visit;

7-   Logistics;

8-   Special Technical Clauses initialed in all the pages and signed on the last page;

9-   Special Administrative Clauses completed and initialed in all the pages and signed on the last page.

    This evaluation shall be done using the binary method of either (YES) or (NO) with an acceptable minimum technical score of at least 75% of the essential criteria taken in account.The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a100% score of the eliminatory criteria and at least 75%score in the essential criteria.

     Bidders shall remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

4)      Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at Mayor’s office