Within the framework of the 2026 Public Investment Budget, the Mayor of Buea Council, Contracting Authority, hereby launches the Request for Quotation  No 005/RQ/BUEA COUNCIL/BCTB/2026 OF 25/03/2026 For EQUIPPING OF SOME SCHOOLS WITHIN THE BUEA MUNICIPALITY

LOT I: Equipment with 180 Benches, 12 Teacher Chairs and 6 Teacher’s Tables at G.S. Great Soppo I, G.S. Bojoke, and G.S. Wonyamavio

LOT II: Equipment with 180 Benches, 6 Teacher’s Tables and 24 Chairs at GNS. Molyko, GNS Dibanda and GNS Bokwai

The supplies comprise notably: supply of items (Benches, chairs and tables), handling, setting up and acceptance.

The estimated cost after preliminary studies is as mentioned below all taxes inclusive

The supply is in a two (2) Lots as follows: EQUIPPING OF SOME SCHOOLS WITHIN THE BUEA MUNICIPALITY

LOT I: Equipment with 180 Benches, 12 Teacher Chairs and 6 Teacher’s Tables at G.S. Great Soppo I, G.S. Bojoke, and G.S. Wonyamavio

LOT II: Equipment with 180 Benches, 6 Teacher’s Tables and 24 Chairs at GNS. Molyko, GNS Dibanda and GNS Bokwai

Participation is open to duly legalized Cameroonian enterprises or companies that fulfill the requirements of this invitation to tender.

Submission method

The mode of submission selected for this consultation is online. Worthy of note, the bidder must submit an original hard copy (one) of each bid (administrative, technical and financial) with the contracting authority through the project and development office of the council Room 213

Supplies which form the subject of this request for, shall be financed by Public Investment Budget of the 2026 financial year,

The file may be consulted during working hours at the office of the Project Development Unit Room 213, Buea Council, Tel: +237 677 68 917 from the date of publication of this notice.

The complete tender file may be obtained from the COLEPS platform as soon as this notice is published against a payment of a non-refundable sum of Thirty five thousand (35,000) FCFA payable at the Buea Council Treasury.

Each bid drafted in English or French shall be submitted online using the COLEPS platform not later than 16/04/2026 at 9:00a.m

The offer must be transmitted by the bidder on the COLEPS platform. A backup copy of the offer saved on a USB key must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the time limits. Worthy of note, the bidder must submit an original hard copy (one) of each bid (administrative, technical and financial) with the contracting authority through the project and development office of the council, Room 213

N.B.: File size and format, the maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are as follows:

• 5 MB for the Administrative file;

• 15 MB for the Technical Offer;

• 5 MB for the Financial Offer.

The accepted formats are as follows:

• PDF format for text documents; JPEG for images. The candidate will ensure that compression software is used to possibly reduce the size of the files to be transmitted in accordance with the sizes indicated above.

NB:: Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted. (If copy of the bid bond is not on the COLEPS platform)

            The maximum execution deadline provided for by the Contracting Authority shall be Two (02) months per lot

Each bidder must include in his administrative documents, a bid bond issued by deposit and consignment fund Yaoundé of an amount of (see table below) and valid for thirty (30) days beyond the initial date limit of validity of bids.

The bid bond provided in accordance with the Circular Letter No. 000019/LC/MINMAP of 5^th of June 2024 relating to the modalities of constitution, deposit, conservation, restitution and withdrawal of bond on public contracts.

The absence of the bid bond issued by CDEC shall lead to the immediate rejection of the offer. A bid bond submitted but that does not have any relation with the consultation concerned shall be considered as absent. The bid bond presented by a tenderer at the bid opening session shall not be accepted (if the there is no copy in the COLEPS platform)

The administrative documents, the technical offer and the financial offer shall be submitted separately in the COLEPS Website

Any incomplete offer in accordance with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a financial body or institution approved by the Minister in charge of finance to issue bonds for public contracts or the failure to comply with the model documents in the Tender File shall lead automatically to the rejection of the bid without any other procedure. A bid bond submitted but not relating to consultation concerned shall be considered as absent. A bid bond presented by a bidder during the bid opening session shall not be accepted.

The bids shall be opened in a single (01) phase on the 16/04/2026 at 10a.m. local time by the Buea Council Internal Tender Board in Room 106 Buea Council Chambers.

Only tenderers may attend this opening session or be represented by a single person of their choice, duly authorised, even in the case of a group of companies.

The required administrative documents must be submitted in originals or copies certified by the issuing service or the relevant administrative authority, in accordance with the provisions of the Special Regulations of the invitation to tender. They shall be no later than 3 (three) months old from the original deadline for the submission of tenders or must have been issued after the date of signature of the Tender Notice.

In case of absence or non-conformity of a document in the administrative file during the opening of bids, after a 48 (forty-eight) hours deadline granted by the Board, the file shall be rejected.

NB: The original copies of the Administrative documents must be presented for verification during the opening of bids session by the bidder.

The contract shall be awarded to the bidder with the least evaluated financial offer having fulfilled all the threshold score in the technical and administrative files which are in conformity with the tender document/file.

Maximum number of lots

A bidder may be awarded all two (02) Lots mentioned in the tender file

Bidders will remain committed to their bids for Sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the Office of the Project Development Unit Room 213, Buea Council, Tel: +237 677 68 917

Fight Against Corruption and Malpractices

For any denunciation of corruption attempt practices, facts or acts, please call the National Anti-Corruption Commission (NACC) on 1517, the Authority in charge of Public Contracts (MINMAP) (SMS or call) on (+237) 673 20 57 25 and 699 37 07 48.