Within the framework of the execution of the 2026 state budget, the State of Cameroon represented by the Mayor for Kumbo Council hereby launches under, a Request For Quotation   For The Supply Of Equipment To Functional Literacy centers in the Kumbo Council Area, Bui Division North West Region.

1.     The services of this Quotation shall be notably: The FOR THE SUPPLY OF EQUIPMENT TO FUNCTIONAL LITERACY centers in the Kumbo Council Area, Bui Division North West Region.

1.   The supplies is in one (01) lot as follows;

1.      Participation in this Request for Quotation is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in the domain.

1.   The said supplies shall be financed as per the programmed budget of the 2026 Public Investment Budget (PIB 2026) of the Republic of Cameroon under the Ministry of Basic Education assigned to the Mayor of Kumbo Council.

1.     With respect to circular N^o.000001/CL/PR/MINMAP of 15^th January 2021 relating to the issuance of Tenders File purchase receipt and making these files available to potential bidders, the Tender documents may be consulted after publication of this invitation to Tender from the Kumbo Council (Service in charge of the award of contracts) during working hours, the COLEPS platforms and ARMP website.

: The file can be obtained from the Kumbo Council as soon as this notice is published against payment of a non-refundable sum of twenty-five thousand (25 000F) CFA francs, payable at the Kumbo Municipal Treasury.

9.  : Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external envelope - sealed, containing three (3) internal envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file, an electronic version of the bids must be included in the envelope. The sealed external envelope shall bear no information about the company and shall reach the Service of contracts award of Kumbo Council not later than the 02/04//2026 at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions

REQUEST FOR QUOTATION

NO:001/RQ/ KC/KCITB/PIB-MINEDUB- 2026 OF 02/04//2026 FOR THE SUPPLY OF EQUIPMENT TO FUNCTIONAL LITERACY CENTERS IN THE KUMBO COUNCIL AREA, BUI DIVISION NORTH WEST REGION

(To be opened only during bids opening session)

1.     The maximum deadline provided by the Authorising Officer and Contracting Authority for the delivery of the supplies forming the subject of this Request for Quotation is Two (02) months (sixty (60) calendar days) from the date of notification of the Administrative Order to start the supplies.

   Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice. Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file shall lead to the rejection of the bid.

10    The bids shall be opened in a single phase, in the conference hall of the Kumbo Council Internal Tenders Board, on 29/04//2026 from 11:00 a.m. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase. This shall involve:

·           Opening and appraisal of validity and authenticity.

·           Evaluation of the bids and Award Proposal

NB: Any bids which shall not obtain 100% validity in the administrative appraisal and at least 75% score in the essential evaluation shall be eliminated.

Eliminatory criteria

-       Absence of a document in the administrative file and not submitted within 24hrs on request;

-       Bids submitted after the deadline for submission;

-       Deadline of execution more than the prescribed;

-       False declaration or falsified documents;

-       External envelope bearing identification marks of the Bidder;

-       Absence of, or insufficient or non-compliance bid bond;

-       Omission of a quantified task on the bill of quantities and cost estimates

-       Enterprises suspended from public procurement

-       Failure to obtain at least 75% in the evaluation of the technical proposal.

12.2 Essential criteria

·       General presentation of the bids;

·       Capacity to pre-finance;

·       After-sales service;

·       References of the company in similar domains;

·       Quality of the personnel; 

·       Organizational Chart of the enterprise.

·       Safety measures pertaining to the supplies;

·       Logical presentation of documents;

·       Attestation and report of site visit;

The contract shall be awarded to the lowest feasible bidder, who fulfills the evaluation requirements

13.  Bidders shall remain committed to their offers for 60 days from the deadline set for the submission of bids.

13.  The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender.

Kumbo, the.......................................

The Mayor of Kumbo Council

                                                                                                                                                                      (Contracting Authority)