The Senior Divisional Officer for Bui, ( Contracting Authority}hereby representing the State of Cameroon withinthe frame-work of the 2019 Public Investment Budget (RIB 2019), launches an open national invitation to tender under Emergency Procedure for the CONSTRUCTION OFABIOMEDICAL MAINTENANCE WORKSHOP ATGTHS
KUMBO, INBUI DIVISION, NORTH WEST REGION.

The works subject to this invitation to tender include detail description of the items found in the bill of quantities and cost estimates (detail cost estimate).

The works subject tothis invitation to tender include detail description of the items found in the billof quantities and cost estimates (detail cost estimate): Thirty thousand (30 000 000) F CFA

Unique lot: CONSTRUCTION OF A BIOMEDICAL MAINTENANCE WORKSHOPAT G.T.H.S KUMBO

Participation inthis Invitation to tender is open toall Cameroonian Companies that have experience in public works and construction domain.

The said works shallbe financed asperthe programmed budgethead below through the 2019 Public Investment Budget (RIB 2019) of the Republic of Cameroon under the Ministry of SECONDARY EDUCATION (MINESEC).

The Tender documents may be consulted immediately after publication of this invitation to tender from the Divisional Office, Kumbo, Bui Division. 

The Tender documents may be obtained immediately after publication of this invitation to tender from the Divisional Office, Kumbo, Bui Division. The document shall be obtained upon presentation of a receipt testifying to the payment of anon-refundable sum of Fifty Thousand (50,000) francs CFA payable to the Divisional Treasury Kumbo

 submission of bids on 14/05/2019 at 10 am.

The maximum deadline for the execution provided for by the Contracting Authority shall be One Hundred and twenty (120 calendar days) with effect from date of notification of the Service Order to start works.

Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of six Hundred  thousand (600,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Subject to rejection, only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.) including the bid bond must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must be produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible. The provisional guarantee will be released not later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

 NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

Opening of bids on 14/05/2019 at 11 a.m.

A. Eliminatory criteria

1. Absence of a document in the administrative file;

2. Bids submitted after the deadline for submission;

3. False declaration or falsified documents;

4. Absence of, or in sufficient bid bond;

5. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

6. Incomplete financial file;

7. Technical score of less than 80% in the essential criteria;

8. Bidders who have been suspended from public procurement.

9. Bidders with overdue, ongoing or abandoned project

B. Essential criteria

1-Generalpresentationofthebids;

2-Financial capacity;

3-References of the company in similar domains;

4-Quality of personnel;

5-Technical organization of works;

6-Attestation and report of site visit;

7-Logistics;

8- Special Technical Clauses initialed on all the pages and signed on the last page;

9- Special Administrative Clauses completed and initialed on all the pages and signed on the last page. The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria.

EVALUATION CRITERIA

> Main Criteria

There are two types of evaluation criteria: eliminatory and essential criteria. [The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

 i Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

• Absence of an administrative document;

• Bids submitted after the deadline or time limit,

• Absence of or insufficient bid bond issued by a first rate bank or financial institution approved by the Ministry in charge of Finance.

• Deadline for delivery higher than prescribed;

• False declaration or forged documents;

•Bids submitted in unsealed external envelopes,

•A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.

• Incomplete financial file.

• Technical assessment mark lower than 80% of "Yes".

•Bidders who have abandoned a project with in the last two previous years.

ii. Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute

The works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

General presentation of the tender flies;

References of the company in similar achievements;

Experience of supervisory staff;

Logistics (Equipment);

Methodology;

Financial capacity;

Attestation of site visit signed by the Contractor in his honour,

Report of site visit signed by the Contractor,

The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped)

3• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);

•Pre- Financing capacity not less than 80% of the amount required in the offer

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the invitation to tender (RPAO).

iii Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation

(RPAO).

This evaluation shall be done in a purely binary method with a (yes) era (no) with an acceptable minimum of 80%ofthe essential criteria taken in to account (general presentation of the bids 06 points, experience of the company 11, quality of personnel and management of company 11, Technical equipment and tools 05, methodology for the execution of works 07, TOTAL 40)

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 80% of the essential criteria.

Bidders will remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90(ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the Divisional Office, Kumbo, Bui Division (Telephone N°: 2332212 12).

The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender.