In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution.

1.      A Contractor may have the nationality of any country, subject to the restrictions pursuant to paras. 8 and 9 hereinafter. A Contractor shall be deemed to have the nationality of a country if the Contractor is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or sub consultants for any part of the Contract including Related Services.

2.      Firms and individuals may be ineligible if so indicated in para.9 below and:

a)      as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the supply of goods or the contracting of works or services required; or 

b)      by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s country prohibits any import of goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country.

3.      In reference to paras. 5 and 7, for the information of Contractors, at the present time firms, goods and services from the following countries are excluded from this procurement process:

a)      Under para. 5 and 8 (a): [insert a list of the countries following approval by the Bank to apply the restriction or state “none”].

b)      Under para. 5 and 8 (b): [insert a list of the countries following approval by the Bank to apply the restriction or state “none”]

11.                    A Contractor that has been sanctioned by the Bank, pursuant to the Bank’s Anticorruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the appendix to the Contract Conditions (Appendix A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined.  A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.

12.        Contractors that are state-owned enterprises or institutions in the Employer’s country may be eligible to  

    compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:

a)      are legally and financially autonomous; 

b)      operate under commercial law; and 

c)      are not under supervision of the Employer.

13.        A Contractor shall not have a conflict of interest. Any Contractor found to have a conflict of interest shall be disqualified. A Contractor may be considered to have a conflict of interest for the purpose of this Request for Quotations process, if the Contractor: 

a)      directly or indirectly controls, is controlled by or is under common control with another Contractor that submitted a Quotation; 

b)      receives or has received any direct or indirect subsidy from another Contractor that submitted a Quotation; 

c)      has the same legal representative as another Contractor that submitted a Quotation; 

d)     has a relationship with another Contractor that submitted a Quotation, directly or through common third parties, that puts it in a position to influence the Quotation of another Contractor, or influence the decisions of the Employer regarding this Request for Quotations process; or

e)      or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the works that are the subject of the Request for Quotations process; or

f)       or any of its affiliates has been hired (or is proposed to be hired) by the Employer or Borrower for implementing the Contract; or

g)      would be providing goods, works, or non-consulting services resulting from, or directly related to consulting services for the preparation or implementation of the project specified in this Request for Quotations, that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or

has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who: (i) are directly or indirectly involved in the preparation of the Request for Quotations or specifications and/or the evaluation of Quotations, of the subject Contract; or (ii) would be involved in the implementation or supervision of such Contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Request for Quotations process and execution of the Contract

Bids must NOT be accompanied by a bid guarantee issued by a first-class bank or a Non-banking establishment approved by the Ministry of Finance. However, a guarantee retention of 10% of the total cost of the project is required.

Invited eligible Bidders may obtain further information from Kumbo council Building, Cell Phone: +237670003577, PO BOX: 03, Kumbo; and inspect the bidding document during office hours, Monday to Friday between 9am and 3pm (GMT+1).

All bids will be accepted without presentation of any receipt, as the Request for Quotation is obtained free of charge from Kumbo Council and PROLOG Office

Quotations will be evaluated to ensure the technical proposal's compliance.

·         Verification that the Quotation Letter is properly completed, dated, and signed with the signatory's name and title;

·         Verification that the Unit Price Schedule and the Quantitative and Descriptive Quote are duly completed, dated, and signed;

  Evaluation of the technical qualification of each admissible bid according to the bid evaluation grid; [Insert the following if there are multiple lots: “Quotations will be evaluated lot-wise, taking into account discounts offered, if any, after considering all possible combination of lots”.                         

 EVALUATION GRID

NB: Only bids with a total of 12 out of 15 yes votes will be accepted for the next stage of the procedure.

·         Verification of arithmetic operations, multiplying unit prices by quantities where applicable and using the price in words to make any necessary corrections;

·         Preparation of a summary table of quotations based on the amounts corrected for any arithmetic errors, listed in ascending order.

For the purposes of evaluation and comparison, the currency(ies) of the quotations must be converted into the same currency. The currency to be used for comparison purposes to convert the proposed prices, expressed in various currencies, into the comparison currency at the selling exchange rate will be the following: CFA franc (XAF). The source of the exchange rate is the Bank of Central African States (BEAC). The exchange rate date is: twenty-eight (28) days before the date of submission of offers. (NB: If the reference currency is not quoted on this date, the exchange rate will be that of the last previous day quoted.).

. For technically compliant Quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies, but including work in-house when their prices are established competitively, will then be compared to determine the lowest evaluated price(s).

Detailed work schedule with deadlines ≤ ninety days (90) days