Système intégré de gestion ouvert et multiplateformes des marchés publics
Publié le 19-09-2025 à 22:15
Support : support@armp.cm Plateforme : pridesoft@armp.cm
COMMUNE DE KUMBO
Following the Launching and the publication of REQUEST FOR QUOTATIONS NO. 004/RFQ/KC/KCITB/ MINDDEVEL/ PROLOG/NWR/2025 OF 29TH AUGUST 2025 FOR THE OPENING OF A FOOTPATH OF 6KM TO A MOTORABLE ROAD IN JEM VILLAGE (FROM FOMO ENTRANCE N11) TO KISHIY VILLAGE AND CONSTRUCTION OF GUTTERS AND 6 CULVERTS IN KUMBO MUNICIPALITY, BUI DIVISION OF THE NORTH WEST REGION, the Lord Mayor (Contracting Authority) of Kumbo Council, hereby makes an addendum to modify some articles and/ provisions and furthermore call on all eligible enterprises and companies to obtain the tender file and submit their offers as follows   INSTEAD OF SHOULD READ TENDER NOTICE 14.    Performance Security   Tenders must be accompanied by a bid guarantee issued by a first-class bank or a Non-banking establishment approved by the Ministry of Finance, the list of which appears at the end of the tender documents, for an amount of ………………..CFA Francs per lot. Bids must NOT be accompanied by a bid guarantee issued by a first-class bank or a Non-banking establishment approved by the Ministry of Finance. However, a guarantee retention of 10% of the total cost of the project is required. 19. Technical proposal For administrative files: The Tenderer must enclose the following documents with its tender in accordance with Cameroonian legislation § Receipt of purchase of the Request of Quotation, For administrative files: The Tenderer must enclose the following documents with its tender in accordance with Cameroonian legislation No Receipt of purchase of the Request of Quotation as the file is obtained free of charge 21. Submission of Quotations All bids will be accepted only if they present a receipt for payment of 30,000 CFA francs per, non-refundable, to the treasury of Kumbo Council. All bids will be accepted without presentation of any receipt, as the Request for Quotation is obtained free of charge from Kumbo Council and PROLOG Office. 26 Evaluation grid   Detailed work schedule with deadlines ≤ one hundred and twenty days (120) days Detailed work schedule with deadlines ≤ ninety days (90) days  
Source de financement
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1 Participation et origine
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In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution
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Bids must NOT be accompanied by a bid guarantee issued by a first-class bank or a Non-banking establishment approved by the Ministry of Finance. However, a guarantee retention of 10% of the total cost of the project is required.
2 Consultation du Dossier
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Invited eligible Bidders may obtain further information from Kumbo council Building, Cell Phone: +237670003577, PO BOX: 03, Kumbo; and inspect the bidding document during office hours, Monday to Friday between 9am and 3pm (GMT+1).

 

As soon as the invitation to tender is published, the contract award documents (tender’s file) will be made available to all bidders, either at their request to the Kumbo Council or the PROLOG PMU/RCU or via the internet link indicated in the invitation to tender.
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All bids will be accepted without presentation of any receipt, as the Request for Quotation is obtained free of charge from Kumbo Council and PROLOG Office.
3 Critères d'évaluation
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 Quotations will be evaluated to ensure the technical proposal's compliance.

·         Verification that the Quotation Letter is properly completed, dated, and signed with the signatory's name and title;

·         Verification that the Unit Price Schedule and the Quantitative and Descriptive Quote are duly completed, dated, and signed;

·         Evaluation of the technical qualification of each admissible bid according to the bid evaluation grid; [Insert the following if there are multiple lots: “Quotations will be evaluated lot-wise, taking into account discounts offered, if any, after considering all possible combination of lots”.                               

 EVALUATION GRID

N°

Description

NOTATION

1

Presentation of the offer

 

Compliance with the order prescribed in the RFQ with separators

Yes/No

Readability and numbering

Yes/No

2

References in similar projects

 

List of references for the last 5 years (dates)

Yes/No

Provided with at least 2 references of similar works completed (justified with the first and last page of the contract + acceptance report or certificate of completion)

Yes/No

3

Quality of personnels

 

Works director; At least a Bachelors civil engineering with at least five year of experience

Yes/No

Site foreman : At least a higher national diploma in civil engineering with at least three year of experience

Yes/No

NB : for every  « yes » obtained, it must be justified with a certified copy of the diploma, and identity document with a signed and dated.

 

 

 

4

SITE Equipments/ tools

 

At least a pick-up with its identification documents (certified copy of owner ship documents or a certified copy of the rental contract/agreement)

Yes/No

List of small equipment consistent with the tasks (produce photocopies of purchase invoices or rental invoices)

Yes/No

6

Methodology for carrying out the work

 

Detailed technical note concerning the organization of the work

Yes/No

Description of socio-environmental protection rules (environmental protection, safety, health, and hygiene of site personnel)

Yes/No

Detailed work schedule with deadlines ≤ ninety days  (90) days

Yes/No

7

Special technical clauses booklet, initialed on each page, dated and signed on the last page

Yes/No

8

Environmental and social clauses booklet, initialed on each page, dated and signed on the last page

Yes/No

 

Special administrative clauses booklet, initialed on each page, dated and signed on the last page

Yes/No

9

Site visit report

(justified with  with photos and a thorough description of the site)

Yes/No

 

Total

….. /15

NB: Only bids with a total of 12 out of 15 yes votes will be accepted for the next stage of the procedure.

·         Verification of arithmetic operations, multiplying unit prices by quantities where applicable and using the price in words to make any necessary corrections;

·         Preparation of a summary table of quotations based on the amounts corrected for any arithmetic errors, listed in ascending order.

For the purposes of evaluation and comparison, the currency(ies) of the quotations must be converted into the same currency. The currency to be used for comparison purposes to convert the proposed prices, expressed in various currencies, into the comparison currency at the selling exchange rate will be the following: CFA franc (XAF). The source of the exchange rate is the Bank of Central African States (BEAC). The exchange rate date is: twenty-eight (28) days before the date of submission of offers. (NB: If the reference currency is not quoted on this date, the exchange rate will be that of the last previous day quoted.).

. For technically compliant Quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies, but including work in-house when their prices are established competitively, will then be compared to determine the lowest evaluated price(s).

 
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Detailed work schedule with deadlines ≤ ninety days (90) days
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KUMBO Le 10-09-2025
Le MAYOR
MBORONG VENASIUS BONGKIYUNG