The City Mayor of the Bamenda City Council has received financing from the Agence Française de Développement (AFD) to finance the cost Of supplying computers, audio-visual equipment, internet services, and furniture to the Bamenda Municipal Library. The Purchaser intends to apply a portion Of the funds to eligible payments under the contract for which this Request for Quotation (RFQ) is issued.

The City Mayor herein calls for Quotations for the supply of Goods. For further details on the Goods, please refer to Section Ill — Purchaser's Requirements.

SUPPLY

2.      Price

Prices shall be quoted as follows:

(a)           For Goods to be supplied from the Country of Delivery:

the price of EXW goods, including all customs duties, sales taxes, and other taxes alrea±y paid or payable on components and raw materials used in the manufacture or assembly of the Goods; and

any Country of Delivery's sales tax and other taxes that will be payable on the Goods if the contract is awarded to the Supplier; and

(iii) the price of domestic transport, insurance and other local services that may be required to transport the Goods to the Place of Destination [Bamenda Municipal Library and installation of the goods.

(b)          For Goods to be delivered from outside the Country of Delivery:

the price of the Goods CIP Place of Destination [Bamenda Municipal Library in Bamenda Cameroon]; and

sales taxes, customs duties, and other taxes that will be payable on the Goods in the Country of Delivery if the Contract is awarded.

(c)           For Related Services specified in Section Ill — Purchaser's Requirements:

the price of each item comprising the Related Services; and

sales taxes and other taxes applicable in the Country of Delivery, payable on the Related Services, if the Contract is awarded.

The contractual unit prices shall remain fixed for the duration of the Contract and shall not be revised.

The Supplier may set its price in a foreign currency of its choice in addition to the currency of the Country of Delivery (for any local cost, if applicable).

AFD requires compliance with its rules and conditions regarding eligibility, fraudulent practices, conflicts of interest and social and environmental responsibility, as specified in Appendix A — Prohibited Practices Policy and social and environmental responsibility of Section V — Appendixes to the Conditions of the Contract, and the Statement of Integrity, Eligibility and Social and Environmental Responsibility as an appendix to the Quotation Submission Form.

The Supplier must sign the Statement of Integrity, Eligibility and Social and Environmental Responsibility annexed to the Quotation Submission Form and undertakes to respect and abide by its content.

In further pursuance of this policy, Suppliers shall permit and shall cause its agents (where declared or not), subcontractors, sub-consultants, service providers or suppliers to permit the AFD to inspect all accounts, records and other documents relating to the submission of the application, bid or quotation submission, and contract performance (in the case of award), and to have them audited by auditors appointed by the AFD.

financing from the Agence Française de Développement (AFD)

The consultation file may be acquired from the Office of the Coordinator of the Local Coordination Unit upon presentation of a non-refundable treasury receipt of Thirty-one thousand (31 ,OOO) francs CFA bearing the name of the company.

) Quotations shall be submitted written in French or English in Seven (07) paper copies, the original, six (06) copies marked as such and one (01) digital copy, and must reach the Secretariat of the Local Coordination Unit of C2D "Regional Capitals" in Bamenda, located at up station behind the Regional Delegation of Housing and Urban Development of the North West Region in Bamenda. latestat 10.00 A.M.

It remains the responsibility of the Supplier to send its Quotation file to the Purchaser before the deadline for submission of the Quotations, according to the way and method indicated in this RFQ.

The validity period of the Quotation shall be 45 days.

In exceptional circumstances, prior to the expiration of the validity period of the Quotation, the Purchaser may request Suppliers to extend the validity period of their respective Quotations. The request anc responses shall be made in writing. A Supplier may refuse to extend the validity of the Quotation. A Supp— responding positively to the request shall not be required or permitted to modify its Quotation.

The successful Supplier shall furnish the Performance Security as described in Section IV — Conditions of the Contract and in accordance with the form provided in Section V — Appendixes to the Conditions of the Contract, Appendix D.

Quotations will be opened by the Purchaser's representatives after the deadline for submission of Quotations.

The opening session of the Quotations will take place at the following address, date, and time:

street: MULANG

Floor /Office Number:

City: BAMENDAE CERTIFIEECONFOR ^I ¶E

      Country: CAMEROON             

Date:

Time: 11:00 AM PROMPT

No minimum number of Quotations received is required to proceed with the opening session.

12.   Evaluation of Quotations

12.1 Technical Evaluation of Quotations

The Quotations will be evaluated to ensure compliance with the Purchaser's Requirements, delivery and completion schedules, and any other requirements in the RFQ.

A substantially responsive Quotation is one that meets the requirements of the RFQ, without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that:

a) If accepted, would:

i)          

Affect in any substantial way the scope, quality, or performance of the Goods and Related Services specified in the Contract; or

ii)         Limit in any substantial way, inconsistent with the RFQ, the Purchaser's rights or the Supplier's obligations under the proposed Contract; or b) If rectified, would unfairly affect the competitive position of other bidders presenting substantially responsive quotations.

The Purchaser shall examine the technical aspects of the quotation, in particular, to confirm that all requirements of Section Ill have been met without any material deviation or reservation, or omission. If a Quotation is not substantially responsive to the requirements of the RFQ, it shall be rejected by the

Purchaser,

Elimhation criteria:

                 Incomplete bid

                 Absence of Bid Security Statement;

Non-compliant offer (False declaration, substitution, or falsification of documen

""Quotation will be evaluated by lot. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed not included in the Quotation however, and provided that the Quotation is substantially responsive, the highest price Of the item quoted by substantially responsive Suppliers will be added to the Quoted Price and the equivalent total cost of the Quotation so determined will be used for price comparison."]

12.4 Conversion into a sin

COPIE

All prices shall be given iconversion of currency

Evaluation Grid

Proposed scoring for delivery time:

     Full points (10%) fòr suppliers proposing delivery within the maximum allowed period (f 45 days);

     Partial points (5%) for delivery within 60 days;       Zero points (0%) for delivery beyond 60 days.

On behalf of the Purchaser: