AGENCE DE RÉGULATION DES MARCHÉS PUBLICS

1.Objet New(Additif)

The Government of Cameroon has received funding from the World Bank to finance the cost of the Local Governance and Resilient Communities Project (PROLOG). As part of its implementation, PROLOG has signed an agreement with MUYUKA COUNCIL (PROLOG MUYUKA COMMUNITY INVESTMENT-SUPPORT GRANT AGREEMENT, FAKO DIVISION, SOUTH-WEST REGION) to build community infrastructure

2.Consistance des prestations New(Additif)

1. As part of the agreement, financing for the CONCERNING THE CONSTRUCTION OF TWO (02) SOLAR POWERED BOREHOLES IN AKAWOH (01) AND OWE ROAD QUARTER (01), MUYUKA MUNICIPALITY, FAKO DIVISION, SOUTH-WEST REGION, for a lead time of ninety (90) calendar days.

3.Participation et origine New(Additif)

In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution

4.Financement New(Additif)

1. The Mayor of MUYUKA Council now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ. As soon as the RFQ is published, the tender’s file will be made available to all bidders, either at their request to the MUYUKA Council (Employer) or the PROLOG PMU/RCU.

5.Consultation du Dossier New(Additif)

1. In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution.

6.Remises des offres New(Additif)

1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:

“Request for Quotations N°001/CISG/MAYOR/MC/MCITB/PROLOG/2026 OF 1^st September 2026 CONCERNING THE CONSTRUCTION OF TWO (02) SOLAR POWERED BOREHOLES IN AKAWOH (01) AND OWE ROAD QUARTER (01), MUYUKA MUNICIPALITY, FAKO DIVISION, SOUTH-WEST REGION

NOT TO BE OPENED UNTIL THE COUNTING SESSION”

7.Recevabilité des Offres New(Additif)

1. Quotations shall be submitted in the form attached at Annex, in seven (07) copies (including one (01) original and six (06) copies plus a USB key containing the digital PDF and editable version), to the above address, in a sealed envelope marked:

“Request for Quotations N°001/CISG/MAYOR/MC/MCITB/PROLOG/2026 OF 1^st September 2026 CONCERNING THE CONSTRUCTION OF TWO (02) SOLAR POWERED BOREHOLES IN AKAWOH (01) AND OWE ROAD QUARTER (01), MUYUKA MUNICIPALITY, FAKO DIVISION, SOUTH-WEST REGION

NOT TO BE OPENED UNTIL THE COUNTING SESSION”

8.Ouverture des Plis New(Additif)

The opening of the quotations will take place at the headquarters of the MUYUKA Council on 22 September 2026 at 11 am, local time, in the presence of the tenderers or their representatives, by the Internal Tender Board

9.Critères d'évaluation New(Additif)

Evaluation of Quotations

1. The quotations will be evaluated to determine substantial responsiveness of the technical proposal.

ü Check that the Letter of Quotation is properly completed, dated and signed with the name and title of the signatory;

ü Verification that the Unit Price Schedule and Detailed and Quantitative Specifications have been duly completed, dated and signed.

ü Assessment of the technical qualification of each admissible tender in accordance with the tender evaluation grid.

TENDER EVALUATION GRID

No	Designation	BINARY NOTATION
1	Presentation of the Offer
	Compliance with the order prescribed in the RFQ and dividers	Yes/No
	Legibility and pagination	Yes/No
2	Experience of the bidder
	Two references in the execution of works contracts	Yes/No
	One reference similar to the mission	Yes/No
3	Staff quality
	a) Works Director
	At least Master Civil engineer or Rural Engineering Engineer or Hydraulic Engineer or equivalent (copy of the diploma)	Yes/No
	Curriculum Vitae of the Mission Manager, dated and signed	Yes/No
	At least 5 years’ experience in similar works	Yes/No
	b) An experienced electrician in photovoltaic panel installations
	At least principal technician in electrical engineering or equivalent (copy of the diploma) At least principal technician or HND in electrical engineering or equivalent (copy of the diploma)	Yes/No
	Curriculum Vitae, dated and signed	Yes/No
	Seniority ≥ 3 years in a similar field	Yes/No
	c) Foreman
	At least CAP level in construction (or equivalent) (copy of the diploma)	Yes/No
	Curriculum Vitae, dated and signed	Yes/No
	Seniority ≥ 3 years in a similar field	Yes/No
4	Construction equipment
4	List of small items of equipment appropriate to the task (photocopies of purchase invoices must be provided)	Yes/No
5	Work execution methodology
	Detailed technical note on the organization of the work	Yes/No
	Description of the socio-environmental protection rules	Yes/No
	Detailed work schedule with deadlines ≤ ninety (90) days	Yes/No
6	Special technical specifications, initialled on each page, dated, and signed on the last page	Yes/No
7	Environmental and social clauses, initialled on each page, dated, and signed on the last page	Yes/No
8	Special Administrative Conditions initialled on each page, dated, and signed on the last page	Yes/No
	Total of “Yes”	_____/20

Note: Only tenders with a total of 17 “Yes” votes out of 20 will be admitted to the next stage of the procedure.

ü Checking arithmetic operations, multiplying unit prices by quantities where necessary and using the price in words to make any necessary corrections;

ü Drawing up a summary table of Quotations based on the amounts corrected for any arithmetical errors, listed in ascending order.

10.Attribution New(Additif)

The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.

11.Renseignements Complémentaires New(Additif)

For evaluation and comparison purposes, the currency (ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: CFA Francs (XAF). The source of exchange rate shall be: Banque des Etats de l'Afrique Centrale (BEAC). The date for the exchange rate shall be: twenty-eight (28) days before the tender submission date.