Within the frame work of the execution of the 2019 state budget, the State of Cameroon represented by the Mayor of AKO Council hereby launches an Open National Invitation to Tender, through the Emergency procedure for the REHABILITATION OF FARM TO MARKET ROAD OF AKWAJA-AMBAWITH (LENGTH=6.00km), AKO Sub-Division, Donga-Mantung Division, North West Region.

The works comprise of the REHABILITATION OF THE FARM TO MARKET ROAD OF AKWAJA-AMBAWITH (LENGTH= 6.00km)

The estimated cost after preliminary studies is Twenty  million (20,000.000) fcfa

The work is in one(1) lot as follows: -the REHABILITATION OF FARM TO MARKET ROAD OF AKWAJA-AMBAWITH (LENGTH=6.00km), AKO Sub-Division, Donga-Mantung Division, North West Region.

Participation in this invitation to tender is open to competent Cameroonian enterprises that are in compliance with the fiscal laws and who are not currently excluded from public procurement.

The said works shall be financed as per the programmed budget of the 2019 Public Investment Budget (PIB 2019) of the Republic of Cameroon under the Ministry of Decentralization and local Development assigned to the Mayor of Ako Council.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the Divisional Office DONGA-MANTUNG and Ako Council.

The Tender file may be obtained from the Ako council Ako sub Division DONGA-MANTUNG Tel: 237 670 27 47 21 as soon as this notice is published against payment of a non-refundable sum of Forty thousand (40 000) CFA francs, payable at the Ako Council Treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labeled as such. These shall be submitted in one external envelope-sealed, containing three (3) internal envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed external envelope shall bear no information about the company and shall reach the Finance bloc, Treasury room 3 in Service in charge of the award of contracts not later than the 06 OF APRIL 2019 at 10 am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

No.009/ONIT/MINDEVEL/NWR/ASD/AC/AClTB/2019, OF 13/05/2019 THROUGH THE EMERGENCY PROCEDURE FOR THE REHABILITATION OF THE FARM TO MARKET ROAD OF AKWAJA-AMBA WITH (LENGTH=6.00km), AKOSUB-DIVISION, DONGA-MANTUNG DIVISION, NORTH WEST REGION

(To be opened only during the bids opening session)

The maximum duration of execution provided for by the Contracting Authority shall be four months (120 calendar days) with effect from date of notification of the Administrative Order to start works.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance - the list of which is found in document No.12 of the Tender File, whose amount is Four hundred thousand (400,000) francs CFA, and valid for thirty (30) days beyond the deadline of validity of bids.

At the risk of being rejected, only originals or certified true copies by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of this Invitation to Tender. They must not be more than three (3) months old as at the date of submission of bids or must not be established before the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase, in Finance building. Treasury Department Room 03 07/06 /2019 at 11:00 am. Only bidders or their authorized representatives, having perfect t knowledge of the file may attend the bids opening session. Any bid which shall not comply with the requirements of the Tender File shall be rejected.

The bids shall be evaluated according to the following criteria:

1. Eliminatory criteria

•  Absence of a document in the administrative files and not summited within 48 hrs on request:
•  Bids submitted after the deadline for submission;
•  False declaration or falsified documents;
• Absence of, or insufficient bid bond;
• A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
• Incomplete financial file;
•  Omission of a unit price;
• 8. Technical score of less than 80% in the technical evaluation;                         Bidders who have been suspended from public procurement

  2. Essential criteria:

The criteria relating to the qualification to the qualification of candidates could indicatively be on the following:

• Financial situation;
• Experience;
• Personnel;
• Equipment;
• Methodology/organization of the site;

The contract shall be awarded to the lowest bidder, who fulfills the technical and administrative requirements, refer article 99 of Public Contracts Code.

Bidders shall remain committed to their offers for a period of ninety (90) days from the last date of the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the Divisional Office for Donga-Mantung and Ako council (Telephone N° :( 237670274701).

The Delegated Contracting Authority reserves the right, if need be, to subsequently amend this Invitation to tender in conformity with the Public Contracts Code.