Within the frame work of the execution of the 2018 state budget of the Republic of Cameroon, the Divisional Delegate of Public Contracts for Bui, Contracting Authority, here by launches the request for quotation for the acquisition of a brand new Pick-Up 4x4 Vehicle to Oku District Hospital, Oku Sub Division, Bui Division, North West Region.

The services of this request for quotation are the supply of a brand new pick-up 4x4, vehicle to the Oku District Hospital.

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Participation in this invitation is open to registered qualified contractors of the Republic of Cameroon with financial ability, technical and professional expertise in domain of supplies,who are capable of realizing within the contractual deadline.

The said supplies shall be funded by the Public Investment Budget (BIP) of the Ministry of Public Health for the 2018 financial year assigned to the District Medical Officer, Oku District Hospital - Authorising Officer. With Budget Head No.524053006 451654 2280 612

The Consultation file shall be obtained at the Divisional Delegation of Public Contracts Bui within working hours as from the date of publication of this request for quotation.

The file may be consulted and obtained at the Divisional Delegation of Public contracts in Kumbo, Service of Award, Telephone No. 233221574, with effect from the date of signature of this Request for Quotation Notice upon presentation of a receipt attesting to the payment of a non-refundable fee of 40000 FRS (forty thousand Francs CFA) at any Public Treasury.The receipt shall carry the name of the company.

Each offer drafted in English 6r French and in six (06) copies including the original and five (05) copies marked as such in accordance-with the prescription of the request for quotation file should be submitted at the Divisional Delegation of Public Contracts for Bui, not later than 10th April 2018 at 10am prompt local time and shall be labbled as follows;
The bill of estimates, entry and quantities of the items shall be completed and returned latest 10th April 2018 at 10 AM local time and should carry the inscription:

REQUEST FOR QUOTATION N° 03/RQ/MINMAP/RDNW/DDB/BDTB/2018 of 16th March 2018 FOR THE ACQUISITION OF A BRAND NEW PICK-UP 4X4 VEHICLE TO OKU DISTRICT HOSPITAL IN BUI DIVISION, NORTH WEST REGION.

"TO BE OPENED ONLY AT THE TENDER OPENING SESSION"

Le délai d'execution est fixe a soixante (60) jours ,a partir de la date de notification de l'ordre de service de commencer I'execution de la presente lettre commande

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The opening of the Bids in one phase shall be done on 10th April 2018 at 11 a.m in the Conference Hallofthe MINMAP BuibytheBui Divisional Tenders Board. Only bidders may attend or beduly represented by a person of theirchoice,who has full knowledge of the file and mandated in that capacity.The bids shall be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter

The bids shall be evaluated according to the main criteria as follows:

Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria the non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

• Absence of an administrative document;

•Bids submitted after the deadline or time limit,

•Absence of the bid bond or bid bond not issued directly in bidder's name by a first rate bank approved by the Ministry in charge of Finance.

• Deadline for delivery higher than prescribed;

• False declaration or forged documents;

• Bids submitted in unsealed external envelopes,

• A bid with the external envelope carrying a sign or mark leading to the identification of the  bidder.

• Incomplete financial file.

• Technical assessment mark lower than 80% of "Yes".

• Absence of quantified unit price,

• Financial situation below a third of the estimated cost

• Bidders who have abandoned a project- with two previous years.

 Essential criteria Essential criteria ore primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff;
• Logistics (Equipment);
• Methodology;
• Financial capacity;
• Attestation of site visit signed by the Contractor in his honour,
• Report of site visit signed by the Contractor,
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped)

Special Administrative Clauses completed (each page should be initialed and the

last page signed and stamped);

Pre-Financing capacity not less than 80% of the amount required in the offer

The essential criteria are subjected to minima whose detail is given in the Special on of the Invitation to tender (RPAO).

Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given In the Special Tender Regulation (RPAO).

This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 80% of the essential criteria taken in to account ( general presentation of the bids 06 points, experience of the company 11, quality of personnel and management of company 11, Technical equipment and tools 05, methodology for the execution of works 07, TOTAL 40 )

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 80% of the essential criteria.

This evaluation shall be done using the binary method of either (YES) or (NO) with an acceptable minimum technical score of at least 80% in the essential criteria taken into account.
The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a 100% score in the eliminatory criteria and at least 80% score in the essential criteria

The bidder is bounded by his bid for a period of sixty (60) days with effect from the deadline fixed for the submission of the bids.

The Delegated Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in conformity with
the Public Contracts Code.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the Divisional Delegation of Public Contracts for BUI (Telephone N°: (237) 677779475/655484686)