Within the framework of the execution of the
2020 state budget by MINDDVEL , the State of Cameroon represented by THE LORD MAYOR
ISANGELE COUNCIL hereby launches an open national invitation to tender FOR THE CONSTRUCTION OF A FISH MARKET HALL AT OKONAMA IN ISANGELE COUNCIL AREA - NDlAN DIVISION.
The construction works subject to this invitation to tender include detail description of the items found in the bill of quantities (detail cost estimate).
ESTIMATED COST OF THE PROJECT:
15.000.000 FRANCS
Any bidder may bid for and hold more than one (1) lot but in this case we have just one lot. However for reasons of assiduity, effective presence of the contracting partner and proper realization of works this must be so with different sets of personnel.
Participation in this present invitation to tender is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in Public works (construction domain).
The said works shall be financed as per the following programmed budget head of the 2020 Public Investment Budget (PIB 2020) by the Ministry of Livestock, Fisheries and Animal Husbandry assigned to THE LORD MAYOR ISANGELE .
The tenders documents may be consulted and obtained immediateely after publication of this tender from the services of the Contracting Authority
30.000 FCFA
Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in eight (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed pack shall bear no information about the company and shall rerch the, Service in charge of the award of contracts (A T ISANGELE ) not
later than 14- 02 -2020. 2020 at 12 noon (llocal time and note should be taken that in case of
any ambiguities or differences during opening, only the original shall be considered authentic.
The sealed pack shall bear the following inscriptions:
OPEN NATIONAL INVITATION TO TENDE~
N°009 IONIT/IC/NDIAN/ICTB/2020 OF 17/01/2020 2020
FOR THE CONSTRUCTION OF A FISH MARKET HALL AT OKONAMA IN lSANGELE
COUNCIL AREA - NDIAN DIVISION.
(To be opened only during bids opening session)
The maximum deadline for the execution provided for by the Contracting Authority shall be three months (90 calendar days) with effect from date of notification of the Service Order to start works, per lot.
The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the ISANGELE COUNCIL. The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of Thirty Thousand (30,000) Francs CFA payable to the MUNICIPAL Treasury ISANGELE.
Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of three hundred thousand (300.000) francs CFA for each lot issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.
Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.), including the bid bond, must imperatively be produced in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatory not be older than three (03) months or must be
produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.
The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.
NB: The successful bidder shall during site installation present the originals of the respective
documents for strict verification of their authenticity.
Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of three hundred thousand (300.000) francs CFA for each lot issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.
Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.), including the bid bond, must imperatively be produced in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatory not be older than three (03) months or must be
produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.
The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.
NB: The successful bidder shall during site installation present the originals of the respective
documents for strict verification of their authenticity.
The offers shall be opened in a single phase, according to the following
schedule, in the office of the chairman of the tenders Board for ISANGELE COUNCIL situated at ISANGELE. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase and two stages.
a) Stage I shall involve:
i) Opening and appraisal of validity, authenticity and completeness
ii) Opening of envelopes containing technical documents to appraise and evaluate technical
proposals
NB: Any bids which shall not obtain 75% score in the technical evaluation shall simply be eliminated.
b) Stage II Opening of financial offers to appraise proposed amount for the project.
Tender conformity shall be evaluated as per the following: A) Eliminatory Criteria.
Bids submitted in unsealed envelopes and packs; Offers (bids) submitted after the deadline or time limit;
- Absence of bid bond -Administrative file Incomplete technical or financial documents; Omission of unit price schedule;
None justification of capacity to pre-finance ;
- Technical and administrative evaluation mark less than 75% ; False declaration or forged documents;
Non execution of works as from 2018.
- Work supervisor of the company having less than three (03) years of experience; Site Foreman having less than five (05) years of working experience;
B) Evaluation Criteria: The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria:
NB:
CRITERA ELEMENTS GENERAL PRESENTATION OF THE BIDS 4 Elements EXPERIENCE OF THE COMPANY 8 Elements QUALITY OF PERSONNEL AND MANAGEMENT OF THE 6 Elements COMPANY
TECHNICAL EQUIPMENT 6 Elements
METHODOLOGY FOR THE EXECUTION OF WORKS 4 Elements
FINANCIAL CAPACITY 1 Element
TOTAL 29 ELEMENTS
- Any Bid that shall not obtain 75% evaluation shall simply be rejected.
- Details of these main qualification criteria are specified in the assessment grid found in the
Special Tender Regulations (RPAO).
The contract shall be awarded to the lowest bidder, who fulfils the technical and administrative requirements.
Bidders will remain committed to their offers for a period of ninety (90) days from the last date of for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.
Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts.