Within the frame-work of the 2020 Public Investment Budget, the Contracting Authority (Mayor of Benakuma council), hereby representing the State of Cameroon, launches an Open National Invitation to Tender under CONDITIONS OK EMERGENCY for the Opening of I5km earth Roads Busong-ikake-Beneng, Menchum Valley Sub-Division, Menchum Valley Sub-Division in Menchum Division-North West Region.
The works subject of this invitation to tender shall require the construction of a block of two classrooms in Government School Badu in Menchum Valley Division Menchum Division -North West Region. The works required are found in the detail description mentioned in the bills of quantities and cost estimates.
The estimated cost of the operations (tasks) following feasibility studies stands as specified in the table below
Lot |
Works |
Works |
Estimated cost |
1 |
Opening of a 15km earth |
Opening of 15km earth Roads Busong-lkake-Beneng, Menchum Vadey Sub-Division, Menchum Valley Sub-Division in Menchum Division-North West Region. |
25.000.000 FCFA |
The works subject of this invitation to tender shall be in one lot defined with specifications as in the table below:-
Lot |
Works |
Locality |
1 |
Opening of a 15km earth Roads |
Opening of 15km earth Roads Busong-lkake-Beneng, Menchum Vadey Sub-Division, Menchum Valley Sub-Division in Menchum Division-North West Region. |
Participation in this invitation to lender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domain road works accompanied by the necessary financial capability.
Works which form the subject of this invitation to tender shall be financed as per the programmed budget head of the 2020 Public investment Budget (FIB 2020) of the Republic of Cameroon as specified in the table below:-
Lo |
Works |
Project Owner |
Works |
Provisional Amount |
Expenditure authorization N° |
Vote charce N° |
1 |
MINDEVEL |
The Mayor, |
Opening of a 15 earth |
25,000,000 |
lUO 34 94 |
54 27 351 01 |
The Tender documents may be consulted immediately after publication of this invitation to tender from the Services ofthe Contracting Authority (Service in charge of the contracts award) during working hours at the Benakuma Council.
The Tender documents shall be obtained immediately after publication of this invitation, to tender from the Services of the Contracting Authority during working hours at the Benakuma Council. The document shall be obtained upon presentation of a Public Treasury receipt/Municipal Treasury showing the payment of anon-refundable sum of Fifty thousand (50,000) francs CFA.
Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelope containing three (03) envelopes that is Envelope A: Administrative Document envelope B Technical documents and Envelope C Financial documents. It shall reach the Benakuma Council (at the Benakuma) not later than 25 FEV 2020 at 12 pm local time. The sealed external envelope shall be free of all identification marks, failing which it shall be rejected
The sealed external envelope addresses to the Contracting Authority shall bear the following inscriptions:
OPEN NATIONAL INVITATION TO TENDER
UNDER EMERGENCY PROCEDURE
N° 003/ONIT/MINDEVEL/BC/MAYOR/BC/BITB/MCH/2020 OF THE 04 FEV 2020 FOR THE OPENING OF A 15KM EARTH ROADS FROM BUSONG-IKAKE-BENENG, MENCHUM VALLEY SUB DIVISION, IN MENCHUM DIVISION NORTH WEST REGION
(To be opened only during the bids opening session ofthe Tenders Board)
The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be One hundred and twenty calendar days (four in months) with effect from date of notification of the Service Order to start execution.
Each bidder shall enclose in his administrative documents a bidbond issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for ninety (90) days beyond the original date of validity of the offers
Lot |
Works |
locality |
Estimated |
BID Bond |
Tender Fee |
1 |
Opening of Earth roads |
Busong-Ikake-Beneng, Menchum Valley Sub-Division, in Menchum Division-North West Region. |
25,000,000 |
500,000 |
50,000 |
Under risk of being rejected. Administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc.) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03 months or must not be produced afterthe submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued direct in the bidder's name by a first rate bank approved by the Ministry in charge of Finance.
The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor byt he Contracting Authority once the final bond has been provided.
Bidders shall remain committed to their offers for a period of ninety (90)days from the lastdate for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.
NB: The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.
Bids shall be opened by the Benakuma council Internal council Tenders Board in a single phase for all in that order on Benakuma Council. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic, that is, any bid which shall not comply with the requirements of the tender file shall be rejected.
EVALUATION CRITERIA:
Tender conformity shall be evaluated as per the following:
A) Eliminatory Criteria.
- Offers (bids) submitted after the deadline or time limit;
- Bids submitted in unsealed external envelopes.
- External envelopes with identification marks or inscriptions,
-False declaration or forged documents;
- Absence of bid bond or bid bond not issued directly in bidder's name by a first rate bank approved by the Ministry in charge of Finance
NB: Bid bond for a group of enterprises must hear the name of mandated enterprise with the names of the other enterprises mentioned as well
- Execution period longer than prescribed in the lender file
- Technical evaluation mark less than 75% (respect of the essential criteria less of 75%);
- Absence or quantified unit price in file (Financial bid.
B) Essential Criteria they are primordial or key modalities in the judgment ofthe technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender. They were determined in relation to the nature and content ofthe tasks to be executed. Hence in the evaluation of:-
(i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:
CRITERIA |
POINTS |
GENERALVL PRESENTATION OF THE BIDS |
06 |
EXPERIENCE OF THE COMPANY |
11 |
QUALITY OF PERSONNEL AND MANAGEMENT OF THE COMPANY |
11 |
TECHNICAL EQUIPMENT AND TOOLS |
05 |
METHODOLOGY FOR THE EXECUTION OF WORKS |
07 |
TOTAL |
40 |
NB:
-Any Bid that shall not obtain 75% evaluation in the technical documents shall simply be rejected.
-Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).
(ii) Financial Offer, it shall consist of going through the bill of quantities in reference to the unit Price schedule and the sub detail of unit prices.
The contract shall be awarded to the lowest bidder who must have fulfilled the administrative, Technical and financial requirements.
Bidders shall remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders (offers).
Additional information may be obtained during working hours from the Service for the Contracts Award at the Benakuma Council.
Amendment to the invitation to TENDER:
The Contracting Authority may at any time, amend this invitation to tender. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids
The Contracting Authority may at any time, He shall publish the amendments and communicate same to companies that bought the tenders file. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.