Within the framework of the Debt Relief Contract (C2D) with France, the Government through the Ministry of Public Health receives financial assistance in the form of Budgetary Support for interventions in the northern regions with a view to making lighting facilities available in health facilities in the Northern and East regions of Cameroon. The problem of availability of electricity has also been identified in these regions. To address this issue, a major study was carried out and resulted in the solar solution characterized by the free source of production and the reduced maintenance costs of its installations.
Thus, in order to improve the quality of service in health facilities and to ensure the proper functioning of some basic equipment (freezers, operating room, sensitive computer equipment, covering machines, etc.), it became necessary to develop a project for the supply and installation of photovoltaic mini-solar power plants and solar street lamps in some health facilities in the Far North, East and Adamawa regions.
Therefore, to support the Minister of Public Health in the achievement of its work, it is necessary to be assisted by the close supervision of a project manager in accordance with
ARTICLE 78.- of the Public Contracts Code (Decree n° 2018/366 of 2 0 June 2018 on the Public Contracts Code)
The purpose of this Call for Expression of Interest is to pre-qualify Engineering firms in charge of monitoring and controlling the supply and installation works of mini-solar photovoltaic power plants and solar street lamps in some Health Facilities in the Far North, East and Adamawa regions.
Services to be provided are: for monitoring the work on all the five (05) health facilities during the duration of the work.
The financing of this service will be ensured by the Public Investment Budget of the Ministry of Public Health for the 2020 financial year.
Each tender file shall include: one (1) technical file written in English or French and in four (4) copies of with one (1) original and three (3) copies, shall be submitted to the Division of Studies and Projects of the Ministry of Public Health (MOH), Room B305, Tel: 222 22 42 83 / 699 75 86 70, no later than 31 Août 2020, at 1p.m. local time, and against receipt. The administrative and technical files should be placed in a single envelope labelled as such:
CALL FOR EXPRESSION OF INTEREST
No.D13-240/AAMI/MINSANTE/SG/DEP/CEI/nhh OF_19/08/2020_FOR THE PRE-QUALIFICATION OF TECHNICAL STUDY OFFICES FOR THE MONITORING AND CONTROL OF THE SUPPLY AND INSTALLATION WORKS OF MINI- SOLAR POWER PLANTS AS WELL AS SOLAR STREET LAMPS IN SOME HEALTH FACILITIES IN THE FAR NORTH, EAST AND ADAMAWA REGIONS.
Candidates shall provide the following documents in two volumes:
Volume 1 (Administrative file)
Volume 1 includes the following administrative documents in originals or certified true copies (as applicable), dated less than three (03) months.
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DOC. No. |
DESIGNATION |
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A1 |
The declaration of interest letter of the applicant stamped at the current rate and showing the company name, the address of the head office; |
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A2 |
A certified copy of the attestation of non-indebtedness for the current financial year, if applicable; |
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A3 |
A certified true copy of a valid taxpayer's card; |
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A4 |
A photocopy of the bidder's Bank Attestation issued by a bank approved by the Ministry of Finance; |
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A5 |
An attestation of bank solvency justifying the firm’s ability to pre-finance the services, at least up to an amount of twenty-five million CFA francs, issued by a financial institution approved by the Ministry of Finance; |
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A6 |
A document of non-exclusion from public contracts issued by the Public Contract Regulation Agency (Photocopy); |
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A7 |
An attestation and a location plan of less than three (03) months. |
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A8 |
Appropriate powers of attorney if the tenderer is acting as a representative of a group (Original stamped) as well as a certified copy of the consortium agreement of a notarial deed. In this case, A1 and A4 documents shall be produced only by the representative of the consortium, the other documents being produced by each of the members; |
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A9 |
An attestation of non-bankruptcy issued by the Registry of the Court of First Instance (Photocopy). |
NB : The absence or non-conformity of any of the above-mentioned documents shall result in the elimination of the candidate. These documents could be produced in certified photocopies by the issuing services.
VOLUME 2 : Technical file
The technical file shall include :
1) The complete organization chart of the company;
2) The complete list of management and supervisory staff.
The complete list of management and supervisory staff.
Bidders shall provide a team of experts with the appropriate skills, qualifications and expertise needed to achieve the goals of the project.
The minimum technical and managerial staff to be put in place to carry out the studies is as follows:
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No. |
Experts |
requested 4 (produce supporting documents),
original certificate, Signed Attestation of Availability). |
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Follow-up engineer:
requested 5 (produce supporting documents)
(Attach certificate, CV and registration with the Order, attestation of presentation of the original certificate, signed Attestation of Availability). |
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Civil Engineer:
management of solar projects) Number of projects requested: five (05) with supporting (Attach certificate, CV and registration with the Order, attestation of presentation of the original of the certificate, signed Attestation of Availability).). |
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| Quantity surveyor : Civil Engineer or Technician with at least three (03) years of experience in the field of biomedical equipment maintenance. (Attach certificate, CV, attestation of presentation of the original certificate) ; |
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| A Surveyor Topographer: Land Survey Engineer with at least three (03) years of experience in the field of topography. (Attach certificate, CV, attestation of presentation of the original of the certificate) ; |
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| An electro technician: Electrical engineer with three (03) years of experience in the field of high and low current studies. (Attach certificate, CV, attestation of presentation of the original of the certificate) ; |
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| A Landscaper Engineer/Urban Planner or equivalent: with two (02) years of experience in the field. (Attach certificate, CV, attestation of presentation of the original of the certificate) ; |
The Consultant may add other experts to his team as required, depending on the skills deemed necessary.
The candidate will provide a list of his/her staff with the following documents less than three months
N.B : he above list must be accompanied by the following documents, for each expert, less than three (03) months.
3) References of the technical consultant
The technical consultant or group of technical consultants shall produce a list of its references in the field over the last ten (10) years, including at least the projects. In order to be taken into account in the evaluation, each reference should be supported by the provisional or final acceptance report of the services performed or proof of at least 80% of the services performed (photocopies) including photocopies of the first and last pages of the related registered contract or the certificate of completion issued by the Contracting Authority.
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Turnover for the last eight (08) years |
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Turnoverrequired : at least 100 million |
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Experience in Energy projects (Studies and/or project control) |
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Number of required projects: 5 |
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Experience in Renewable Energy (Studies and/or project monitoring) Points ; Number of required projects: 4 : Score = Number of projects (<4) X scoring /4 |
4) Logistical, technical and material resources
The applicant will give a list of the technical and material resources to be put in place and particularly :
| TECHNICAL AND MATERIAL RESOURCES N.B : Only technical and material resources whose ownership or rental certificate has been established shall be taken into consideration. |
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Vehicles |
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Number required: 3 |
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Points |
Score = number of vehicles (<3) X scoring /3 |
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Office equipment and computers, drawing material |
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Number required: 5 |
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Points |
Score = number (<5) X scoring /5 |
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Means of communication |
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Number required: 3 |
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Points |
Note = number (<3) X scoring /3 |
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Technical equipment |
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Number required: 5 |
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Points |
Score = number (<5) X scoring /5 |
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Test equipment |
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Number required: 4 |
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Points |
Score = number (<4) X scoring /4 |
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H.1 Elimination
- Technical file non-compliant or incomplete;
- False statement or falsified document
- Technical score less than o0 points out of 100.
H.2 Essential criteria
The technical file shall be evaluated on 100 points and according to the following criteria :
1) - Management staff (40 points);
2) - Technical and material resources (13 points) ;
3) - References of the technical consultant (30 points) ;
4) - Methodology note (17 points).
At the end of the evaluation, only bidders with a technical score of at least eighty (80) points out of one hundred (100) shall be pre-qualified for the national restricted invitation to tender.
Additional information can be obtained during working hours at the Division of Studies and Projects of the Ministry of Public Health, Tel/FAX. : 222 22 42 83 / 676134351, upon publication of this Call for tender.