The Lord Mayor of  Wum; CONTRACTING AUTHORITY, initiates on the behalf of the Republic of Cameroon, an Open National Invitation to tender for the realization of the operation mentioned above:

The purpose of the tender is the execution of the rehabilitation works of the NAIKOM –KETCHA-NAIKOM COMMUNAL ROAD (11 KM) in the wum  municipality, Menchum Division, North-West Region

The previewed cost of the entire works of this Open National Invitation to tender is: 98.000.000fcfa (Ninety eight million) FCFA all taxes included.

The works subject to this invitation to tender, are presented in ONE lot, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the Ministry of Public Works, through the 2020 financial year.

The tender file can be consulted in the office of the contracting authority, at the wum council premises.

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Lord Mayor  situated at Wum, on presentation of a payment receipt to the wum council treasury, of a nonrefundable purchase fee for the tender file of 100.000 (one hundred thousand francs cfa) Francs CFA.

This receipt should be able to identify the buyer as the representative of the bidder, wishing to participate in the consultation

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume 1) ;

The Envelope B containing Technical documents (Volume 2) ;

The Envelope C containing financial documents (Volume 3).

All constituted documents (Enveloppes A, B and C), will be put in a big sealed bearing only the title of the Open national invitation to tender.

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other than white.

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the lord Mayor’s office situated at Wum, latest the :23/04/2020 at 12.00 noon local time bearing 

« OPEN NATIONAL INVITATION TO TENDER

NO 05/ONIT/MINDDEVEL/NWR/MCH/WC/WCITB/2020 OF 25/03/2020 FOR FOR THE EXECUTION OF THE REHABILITATION WORKS OF THE NAIKOM –KETCHA-NAIKOM COMMUNAL ROAD (11 KM) IN THE WUM MUNICIPALITY, MENCHUM DIVISION, NORTH-WEST REGION

FUNDING: PIB MINISTRY OF PUBLIC WORKS 2020

To be opened only during the bid-opening session ».

These works comprise the following descriptions:

SERIE 100: CLEARING OF ROAD SIDE AND EARTH WORKS

• TM101Clearing of the road side
• TM 102 Widing with a bulldozer
• TM103 Felling of tree
• TM107 Cuttings and backfilling
• TM108 Filling of the road way from borrow pit;
• TM109 Cleaning of the bad soil from the road way;
• TM110 shapping the road;
• TM112 Reprofiling and compaction of the road way;
• TM116 Run way layer

SERIE 200: DRAINAGE

• TM206a Supply and put in place of Metallic culvert Ø 800 mm;
• TM208a Construction of Masonry culvert Ø 800 mm inlet head;
• TM209a Construction of Masonry culvert Ø 800 mm outlet head;
• TM215 Construction of V gutters

SERIE 300: MISCELLANEOUS

• TM301 Construction of rain gate
• TM302 Supply and  Installation of beacons in wood

The bids should be accompanied by a temporal bid bond (BankTender Guarantee), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produce dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The openning of bids shall take place on the_23/04/2020 at the conference hall of the Wum council. Sitting at the Wum council Library.at 1.00 pm local time.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing Administrative document (volume 1),

- Stage 2: Opening of envelope B containing Technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person duely mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

   MAIN CRITERIA OF EVALUATION OF THE BIDS :

 : ELIMINATORY CRITERIA :

a)   Absence of submission bid bond (tender bank guarantee) ;

b)   Absence after a period of 48 hours following the deposit of bids, of at least one of the administrative document, excluding that of the submission bid bond;

c)   Non-conformity after a period of 48 hours following the deposit of bids, of an Administrative document;

d)   False declaration, falsified or nonauthentic document;

e)    Incomplete technical Bid, or the absence of:

• Attestation of site visit and its report signed by the managing Director of the company, and approved by the project owner or chief of service for the contract;
• Personal Declaration attesting that the bidder has not abandoned any contract within the last three years, and that he does not figure on the list of defaillant enterprises established by MINMAP;
• A works engineer with qualification as required in the tender file (ten year (10) of experience in the domain;
• The works engineer not registered in the national order of civil engineer;
• Any of the key workers being a civil servant;
• An environmental expert with at least 02 years’ experience in the domain;
• Non-existence in the technical bid of « the organization, the methodology and planning » rubrics ;

f)    Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

g)   Incomplete financial bid for absence of one of the following documents:

• The tender letter ;
• The unit price schedule following the indicated model of prices without value added tax in figures and in words, clearly filled. ;
• The bill of quantities and cost estimates (BOQ);
• The unit price breakdown

h)   Not having obtained at least seven out the ten criteria, following the evaluation of the essential technical criteria.

 essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

a.     Key personnel of the enterprise on three (03) criteria ;
b.     The site equipment to be mobilized on five (05) criteria ;
c.      The Enterprise references on two (02) criteria.

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably in the LORD MAYORS office situated at WUM.