The Mayor ol'Mbengwi Council, the Delegated Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an open invitation to tender, for SUPPORTING REFORESTATION ACTIVITIES IN LOCAl. AND REGIONAL AUTHORITIES, MBENGWI COUNCIL. MBENGWI SUB-DIVISION. MOMO Division. Norlh-West Region

The works include the following:
Lot 100: Preparatory works
Lot 200: Earth works
Lot 300: Planting
Lot 400: Sensitization
Lot 500: Environmental mitigation measure

20 000 OOOF CFA

The works, subject of this invitation to tender, shall be financed by the Public investments Budget MINFOF 2020

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of agro forestry and contracts in general.

The works, subject of this invitation to tender, shall be financed by the Public investments Budget MINFOF 2020

The tender t1le may be consulted at the Mbengwi council office (SECRETARIAT) during working hours, as soon as this lender notice is published

The tender file may be acquired from the Mbengwi council office upon presentation of a non refundable treasury receipt paid to Mbengwi Council Treasury of 35 000 (thirty five thousand) FCFA. Such a receipt shall identify the payer as representing the company that wants to participate in the tender

The tender file in three (03) volumes shall be enclosed in three sealed envelopes.
> Envelope A containing the administrative documents (Volume 1)i
> Envelope B containing the technical offer {Volume 2);
> Envelope C containing the financial offer (Volume 3).
The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question.The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Mbengwi council office not later than 15/04/2020 at 10 a.m local time and should carry the inscription:

"Open National Invitation to Tender, "
N0 008/ONIT/MC/ITB/2020 OF 03/03/2020
FOR SUPPORTING REFORESTATION ACTIVITIES IN LOCAL AND REGIONAL AUTHORITIES, MBENGWI COUNCIL, MOMO DIVISION, NORTH-WEST REGION.

«To be opened oniv during the bid opening session »
The offers or the bids submitted after the stipulated deadline shall not be received

The maximum execution deadline shall be three (03) calender months, including the rainy season and other vagaries, with etTect from the date of notification of the administrative order of work commencemfnt
 

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 400 000 ( Four hundred thousand) FCFA.
The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.
Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.
Least they are rejected, only the originals or certified true copies by the Issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 15/04/2020 at  11a.m in the Hall of the Mbengwi council by the competent lender board.
Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity

Evaluation of the bids
The evaluation of the bids shall be done in three (03) steps:
> 1st step: Verification of the conformity of the administrative file;
> 2nd step: Evaluation ofthe technical file;
> 3rd step: Analysis of the financial file.
The criteria of evaluation are the following:
-Ellminatory criteria
- Administrative documents
• Any offer not in conformity with the prescriptions of this tender file shall be declared
inadmissible. Especially the lack of the provisional guarantee;
• Absence of a document in the administrative file;
• False declaration.or falsified documents.
14.1.2- Technical file
• Incomplete or non compliant documents;
• False declaration, forged or scanned documents;
• Non existence in the technical file of the rubric « organization, methodology and planning »
• Absence ofthe prefinancing capacity of at least five million (5.000,000) FCFA.
• Technical assessment mark lower than 75% of "Yes".
- Financial offer
• Incomplete financial offer;
• Non compliant documents;
• Omission of quantified unit price in the financial offer;
• Absence of break down price.
• Modification of the model break down unit price attached.
Essential criteria:
The technical offer of the bidder shall be assessed along the following lines:

The note of the technical otTer will be gotten by addition of marks for every criteria. Only the technical offer having gotten an equal or superior note to 75% of YES will be kept for the financial evaluation.

The Jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender tile and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code)

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids

Complementary technical infonnaiion may be obtained every day during working hours from the Divisional Delegation for MINFOF Momo