Within the frame-work of the 2020 Public Investment Budget, the Contracting Authority (THE MAYOR OF TUBAH COUNCIL), hereby representing the State of Cameroon, launches an Open National Invitation to tender for the ConStruCtion of an Agricultural Post Office in Bambili in theTubah Sub Division, Mezam Division, North West Region

The works subject of this Invitation to Tender shall require the Construction of an Agricultural Post Office in Bambili in theTubah Sub Division,MezamDivision, North West Region.
The works and service required are found in the detail description mentioned in the respective bills of quantities and cost estimates

Estimated Cost  20 000 000 FCFA

1 lot

Participation in this invitation to Tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domain of construction accompanied by the necessary financial capability.

Works which form the subject of this Invitation to Tender shall be financed as per the programmed budget head of the 2020 Public Investment Budget (FIB 2020- MINADER) of the Republic of Cameroon as specified in the table below:-

The Tender documents may be consulted immediately after publication of this Invitation to Tender from the Services of the Contracting Authority (Service in charge ofthe award ofcontracts)during working hours at the TUBAH council office during working hours in TUBAH

The Tender documents shall be obtained immediately after publication of this Invitation to Tender from the Services of the Contracting Authority during working hours at the TUBAH Council office. The document shall be obtained upon presentation of a Treasury receipt showing the payment of a non-refundable sum of thirty five thousand(35 000) francsCFAfrom TUBAHcouncll treasury

Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in SEVEN (7) copies that is one (01) original and six (09) copies labelled as such. These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents and Envelope C: Financial documents. It shall reach the TUBAH council in the service in charge of the award of contract not later than 05/05/2020 AtlOa.m local time. The sealed external envelope shall be free of all identification marks, failing which it shall be rejected

The maximum duration of execution provided for by the Project Owner for the execution of the works subject of this tender shall be 120 calendar days (4 months) with effect from date of notification of the Service Order to start execution.

Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the Tender File and valid for ninety (90) days beyond the original date of the validity of the offers

Under risk of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must not be produced after the submission of the Tender File. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance.

The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the Contractor by the Contracting Authority once the final bond has been provided.
Bidders shall remain committed to their bids for a period of ninety (90) days from the last date for the submission of Tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Bids shall be opened by the TUBAH council Tenders Boardin a single phase on the 05/05/2020_ at 11 am local time in the conference hall of the TUBAH council Tenders board. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of anyambiguities or differences during opening, only the original shall be considered authentic

EVALUATION CRITERIA:
Tender conformity shall be evaluated as per the following:
A) Eliminatory Criteria.

• Bids submitted after the deadline or time limit;
• Bids submitted in unsealed external envelopes.
• External envelopes with identification marks or inscriptions.
• Absence of a document in the administrative file and which is not submitted within 48 hours upon crequest
  
• False declaration or forged documents ;
• Absence of bid bond or bid bond less than 400,000 FRS.

NB: Bid bond for a group of enterprises must bear the name of mandated enterprise with the names ofthe other enterprises mentioned as well

- Execution period longerthan prescribed in the Tender file
- Technical evaluation mark less than 80%(non-respect of80% of the essential criteria);
- Absence of quantified unit price (omission of a unitprice in the financial bid).
- Bidders who have beensuspended from public procurements (Contracts)
B) Essential Criteria They are primordial or key modalities in thejudgmentof the technical and financial capacity of candidates to execute the tasks forming the subject of the Invitation to Tender.
They were determined in relation to the nature and content of the tasks to be executed.Hence in the evaluation of:-
(i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

NB:
-Any Bidthat shall not obtain 80% evaluation in the technical documents shall simply be rejected.
-Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).
(ii) Financial file, it shall consist of going through the bill of quantities in reference to the unit
price schedule and the sub detail of unit prices.

The Contract shall be awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements

Bidders shall remain committed to their bids for ninety (90) days from the deadline set for the submission of tenders bids

Additional information may be obtained during working hours from the Service of the Award of Contracts at TUBAH council office in TUBAH Sub division.
 

AMENDMENT TO THE INVITATION TO TENDER:
The Contracting Authority may at any time, amend this invitation to tender. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.
He shall publish the amendments and communicate same to companies that bought the tenders file.
Delays caused by such amendments shall also be considered in the period given to bidders to submit their bid