The MAYOR OF NDU COUNCIL, (Contracting Authority) hereby representing the State of Cameroon within the frame-work ofthe2020 Public Investment Budget (PIB 2020), launches an open national invitation to tender for THE CONSTRUCTION OF BOYAR POTABLE WATER SUPPLY SCHEME BY CONSTRUCTING A 60 CUBIT SUMP TANK AND INSTALLATION OF 1 KM PIPELINE PHASE ONE IN NDU TOWN, NDU SUB DIVISION, DONGA MANTUNG DIVISION-NORTH WEST REGION.

The works subject to this invitation to tender include detailed description of the items found in the bill of quantities and cost estimates (detail cost estimate).

The estimated cost of the operations (tasks) following feasibility studies stands for twenty five million and five hundred thousand (25,500,000) CFAF.

The works subject of this invitation to tender shall be in one lot :  CONSTRUCTION OF BOYAR POTABLE WATER SUPPLY SCHEME BY CONSTRUCTING A 60 CUBIT SUMP TANK AND INSTALLATION OF 1 KM PIPELINE PHASE ONE IN NDU TOWN, NDU SUB DIVISION, DONGA MANTUNG DIVISION-NORTH WEST REGION.

Participation in this invitation to tender is open to all Cameroonian Compagnies/enterprises that have experience inthe execution of water project.

Works which form the subject of this invitation to tender shall be financed as per the programmed budget head of the 2020 Public Investment Budget (PIB 2020- MINEE) of the Republic of Cameroon.

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the contracts award) during working hours at the NDU council premises.

The Tender documents shall be obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority during working hours at the Ndu Council office. The document shall be obtained upon presentation of a Treasury receipt showing the payment of a non-refundable sum of Fifty thousand (50 000) francs CFA from NDU council treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in eight (8) copies that is one (01) original and seven (07) copies labelled as such. These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents and Envelope C:Fmancial documents. It shall reach the NDU council in the service in charge of contract award not later than 12 MAY 2020 local time. The sealed external envelope shall be free of all identification marks, failing which it shall be rejected.

The sealed external envelope addressed to the Contracting Authority shall bear the following inscriptions:

 N° 04/ONIT/MINDDEVEL/NWR/DMD/NCITB/2020 OF 17 APR 2020 FOR THE CONSTRUCTION OF BOYAR POTABLE WATER SUPPLY SCHEME BY CONSTRUCTING A 60 CUBIC METER SUMP TANK AND INSTALLATION OF 1KM PIPELINE, PHASE ONE IN NDU TOWN, NDU SUB DIVISION, DONGA MANTUNG DIVISION - NORTH WEST REGION.

The maximum duration of execution provided for by the Project Owner for the execution of the works subject of this tender shall be 120 calendar days (4 months) with effect from date of notification of the Service Order to start execution.

Each bidder shall enclose in his administrative documents a bid bond  of five hundred hundred thousand (500,000) CFAF issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for thirty (30) days beyond the original date of the validity of the offers.

Subject to rejection, only originals or true copies certified by the issuing services of the required administrative documents or Divisional Officer, sub divisional officer, Taxation Officials, etc.) including the bid bond must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must be produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible. The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee. NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

Bids shall be opened by the Ndu Council Internal Tenders Board in a single phase on the  12 MAY 2020 at 11:00 am local time in the hall provided at the Ndu Council Internal Tenders Board in Ndu Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase of two stages where:

a)       Stage I shall involve

 i) Opening and appraisal of validity, authenticity and completeness

        ii) Opening of envelopes containing technical documents to appraise and evaluate technical proposals NB: Any bids which shall not obtain 70% score in the technical evaluation shall simply be eliminated.

b)      Stage II Opening of financial offers to appraise proposed amount for the project.

 Tender conformity shall be evaluated as per the following:

 A) Eliminatory Criteria.

- Bids submitted in unsealed envelopes and packs;

 - Bids submitted after the deadline or time limit;

- Absence of original or properly certified administrative documents, and not submitted within 48hrs on request.

 - Omission in unit price schedule and in Bill of Quantities

 - Absence of Bid Bond or Bid Bond lower than the stated amount 500,000

 - External envelopes bearing identification marks

 - Bidders suspended from public procurement.

- Technical and administrative evaluation score less than 70% ;

- False declaration or forged documents

- B) Evaluation Criteria.

The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria:

 EVALUATION CRITERIA

Main Criteria

The evaluation will be based opn pre-difined criteria, which will be scored on a total of 30 Yes/No. These criteria are presented to headings, asfollows:

The contract shall be awarded to the lowest bidder, who fulfils the technical, financial and administrative requirements.

-Any Bid that shall not score at least 70% evaluation shall simply be rejected.

-Details of these main qualification criteria are specified in the assessment grid found in the Special Tender Regulations (RPAO).

Bidders will remain committed to their bids for a period of one hundred and twenty (120) days from the last date for the submission of tenders, that is, the tenders shall be valid for 120 (one hundred and twenty DAYS with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the chambers of NDU COUNCIL service ofaward of contracts.Tel: 677 445 199 15

NB: The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation tender.