Within the framework of the 2020 Public Investment Budget (PIB), the Mayor of Batibo Council “Contracting Authority” hereby launches an open National Invitation to tender in emergency procedure for the construction of a bridge on road ENAAH-ENWEN in Batibo Sub-Division, Momo Division of the North-West Region. This invitation to tender comprises only one (01) lot.

Work to be done consists of constructing a bridge in BATIBO Council Area, Momo Division. The works include the following:

Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

The said Works shall be financed by the Public Investment Budget (PIB) of the Ministry of Decentralisation and Local Development MINDDEVEL, for the 2020 financial year assigned to the Mayor of Batibo Council as Authorizing officer with Budget Head N° 54 27 351 01 641614 2251 821.

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Batibo council.

The file may be obtained at the Batibo Council Office, as soon as this notice is published against payment of a non- refundable sum of (21 500) twenty one thousand, five hundred CFA francs, payable at the Batibo Council Treasury representing the cost of the tender file.

Presentation of the tender file :
The tender file in three (03) volumes shall be enclosed in three sealed envelopes.
Envelope A containing the administrative documents (Volume 1);
Envelope B containing the technical offer (Volume 2);
Envelope C containing the financial offer (Volume 3).
The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.
 

                   Submission of the tender file ;

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Batibo Council Office not later than 22/05/2020 at 10 a.m local time and should carry the inscription:
 
ʺOpen National Invitation to Tender, Emergency Procedureʺ
N°003/ONIT/BC/BCITB/2020 OF 29/04/2020
For the construction of a bridge on road ENAAH-ENWEN in Batibo Sub-Division, Momo Division of the North-West Region.
 
«To be opened only during the bid opening session »
 
The offers or the bids submitted after the stipulated deadline shall not be received.
 

The maximum execution deadline shall be three (03) calendar months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 240 000 ( Two hundred and forty thousand) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

Under penalty of being rejected, only originals or true copies certified by the issuing service must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice 

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening of the bids in one phase shall be done on 22/05/2020 at 11a.m in the conference hall of the Batibo Council by the competent internal tender board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

              Evaluation of the bids :

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

There are two types of evaluation criteria: eliminatory and essential criteria. The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

14.1-Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

14.1.1- Administrative documents

• Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
• A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.
  • Absence of a document in the administrative file;
  • Any company having a 2018 and or 2019 project(s), notified to commence and which has not yet been received;
  • False declaration or falsified documents.

14.1.2- Technical file

• Incomplete  or non compliant documents;
• False declaration forged or scanned documents;
• Absence of the prefinancing capacity of at least three millions (3 000 000) F CFA,
• Any company having a 2018 and or 2019 project(s), notified to commence and which has not yet been received;
• Technical assessment mark lower than 80% of “Yes”.

• Non existence in the technical file of the rubric « organization, methodology and planning »

14.1.3- Financial offer

• Incomplete financial offer;
• Non-compliant documents;
• Omission of quantified unit price in the financial offer;
• Absence of break down price.

Essential criteria:

The technical offer of the bidder shall be assessed along the following lines:

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).

The note of the technical offer will be gotten by addition of marks for every criteria. Only the technical offer having gotten an equal or superior note to 80% of YES will be kept for the financial evaluation.

The jobbing order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained during working hours at the Batibo Council.