The MAYOR OF AKO (Contracting Authority) hereby representing the State of Cameroon within the frame-work of the 2020 Public Investment Budget (PIB 2020), launches under emergency procedure of 21days an opened  national invitation to tender THE, SUPPLY OF MEDICAL EQUIPMENT IN BUKU INTEGRATED HEALTH CENTRE, AKO SUB-DIVISION, DONGA MANTUNG DIVISION, NORTH WEST REGION.

Work to be done consists of the following activities:

• Purchase of medical equipment as in the bill of quantities and estimates;
• Transportation and supply of the said equipment in Buku Integrated Health Centre;
• Installation of the said equipment in Buku Integrated Health Centre;
• Clearing of debris after installation of the said equipment;
• Testing of the equipment to ensure that they are in good state;
• Other activities

UNIQUE LOT

 Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

 Works which form the subject of this invitation to tender will be financed by the 2020 PIB resources of the Ministry of Decentralization and Local Development with budget head No. 2272.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the AKO COUNCIL CHAMBERS AKO SUB-DIVISION.

The document shall be obtained upon presentation of a receipt testifying the payment of a non-refundable sum of SIXTEEN THOUSAND (16 000) CFA payable to the AKO municipal Treasury

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external sealed envelope containing three (03) envelopes: that is, Envelope A: Administrative Documents; Envelope B: Technical file and Envelope C: Financial file.

     The sealed external envelope shall bear no information about the company /enterprise and shall reach the services of Ako Council – Donga Mantung not later than the 18/04/2020 at 10:00am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack (external envelope) shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N^O 009 ONIT/MINDEVEL/NWR/DMD/ASD/AC/ACITB/2020 OF 24/4/2020

FOR THE SUPPLY OF MEDICAL EQUIPMENT IN BUKU INTEGRATED HEALTH CENTRE, AKO SUB-DIVISION, DONGA MANTUNG DIVISION, NORTH WEST REGION.

(To be opened only during bids opening session)

The maximum deadline provided for by the supply of medical equipment shall be ninety (90) days from the date of the notification of the service order for work to start.

Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of one hundred and sixty (160 000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Subject to rejection, only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.) including the bid bond must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must be produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

      The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity

The opening of the bids in one phase shall be done at 11:00am, on 18/05/2020 in the Conference Hall of the Ako council Chambers in Ako Sub Division or Finance building treasury department room 3 by the Ako Council internal Tender Board. Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase of two stages where:-

a) Stage I shall involve:

i)   Opening and appraisal of validity, authenticity and completeness

ii)   Opening of envelopes containing technical documents to appraise and evaluate technical proposals

NB: Any bids which shall not obtain 80% score in the technical evaluation shall simply be eliminated.

b) Stage II Opening of financial offers to appraise proposed amount for the project.

            The bids shall be evaluated according to the main criteria as follows:

 A.    Eliminatory criteria

1. 1. Absence or non-conformity of an element in the administrative file;
   1. Deadline for delivery higher than prescribed;
   2. False declaration or falsified documents;
   3. Absence or insufficient bid bond or bid bonds not from authorized list;
   4. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.
   5. Incomplete financial file.
   6. Omission of a unit price in the financial bid,
   7. Change of units or quantity in the Financial Bid;
   8. Bidders suspended from public contract procurement.

B.   Essential criteria

1-    General presentation of the tender files;

2-    References of the company in similar achievements;

3-    Quality of the personnel per lot requested;                                                                                 

4-    Technical organization of the works;

5-    Logistics;

6-    Financial capacity;

7-    Attestation and report of site visit

8-    Special Technical Clauses initialed in all the pages;

9-    Special Administrative Clauses completed and initialed in all the pages;

10- Safety measures on the site.

11.  Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Technical Regulation (RPAO).

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum from at least 70% of the essential criteria taken in account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 70% of the essential criteria.

N/A

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

 Complementary information:

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the AKO COUNCILL CHAMBERS (i.e., the services in charge of contract), Ako subdivision, Donga Mantung Division.

Amendment to the Invitation to Tender:

The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender in conformity with the Public Contracts Code.