Within the framework of the execution of the 2020 state budget, the State of Cameroon represented by the Mayor of council Ako sub Division  hereby launches an open national invitation to tender for the construction of a block of two (02) classrooms with Head teacher’s office at G.S MPENTABA IN NDAKA VILLAGE, AKOSub-Division, Donga-Mantung Division, North West Region.

Work to be done consists of:

• Preparatory works
• Earth works
• Foundation
• Wall masonry (elevation)
• Carpentry-roof works
• Joinery/Metals
• Electricity
• General finishing
• Plumbering and Sanitatory fittings
• Painting
• General rain water drainage (External works)

The estimated cost after preliminary studies is Nineteen million (19,000,000) fcfa

 The work is in one (1) lot as follows; - construction of a block of two (02) classrooms in the Government primary school MPENTABA IN NDAKA VILLAGE Ako Sub-Division, Donga-Mantung Division, North West Region 

Participation in this invitation to tender is open to competent Cameroonian enterprises that are in compliance with the fiscal laws and who are not currently excluded from public procurement.

The said works shall be financed as per the programmed budget of the 2020 Public Investment Budget (PIB 2020) of the Republic of Cameroon under the Ministry of Basic and Primary Education, assigned to the Mayor of Ako Council. 

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the Ako Council.

The Tender file may be obtained from the Ako council Ako sub Division DONGA-MANTUNG as soon as this notice is published against payment of a non-refundable sum of Fourty thousand (40,000), CFA francs, payable at theAko Council Treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external envelope - sealed, containing three (3) internal envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed external envelope shall  bear no information about the company and shall reach the Finance bloc,Treasury room 3 in  Service in charge of the award of contracts not later than the 18/05/2020 at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER No. 002/ONIT/MINDEVEL/NWR/ASD/AC/ACITB/2020, OF………… 2020 FOR THE CONSTRUCTION OF A BLOCK OF TWO (02) CLASSROOMS WITH HEAD TEACHER’S OFFICE AT GOVERNMENT SCHOOL MPENTABA IN NDAKA VILLAGE AKO SUB-DIVISION, DONGA-MANTUNG DIVISION, NORTH WEST REGION

 (To be opened only during the bids opening session)

The maximum deadline for the execution provided for by the Contracting Authority shall be four months (120 calendar days) with effect from date of notification of the Administrative Order to start works. 

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance - the list of which is found in document No. 12 of the Tender File, whose amount is Four hundred and fifty nine thousand (459,000) francs CFA, and valid for thirty (30) days beyond the deadline of validity of bids. 

At the risk of being rejected, only originals or certified true copies by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of this Invitation to Tender. They must not be more than three (3) months old as at the date of submission of bids or must not be established before the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase, in Ako Council Office or Finance building, Treasury Department Room 03, on 18/05/2020 at 11:00am. Only bidders or their authorized representatives, having a perfect knowledge of the file may attend the bids opening session. Any bid which shall not comply with the requirements of the Tender File shall be rejected. 

Evaluation criteria

The bids shall be evaluated according to the following criteria:

1. A.  Eliminatory criteria
2. 1.   Absence of a document in the administrative file and not summitted within 48hrs on request Bids submitted after the deadline for submission;
3. 2.   False declaration or falsified documents;
4. 3.   Absence of, or insufficient bid bond;
5. 4.   A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6. 5.   Incomplete financial file;
7. 6.   Omission of a unit price;

8. Technical score of less than 80% in the technical evaluation;

9. Bidders who have been suspended from public procurement. 

B. Essential criteria

1-   General presentation of the bids;

2-   Financial capacity;

3-   References of the company in  similar domains;

4-   Quality of the personnel; 

5-   Technical organization of the works;

6-   Attestation and report of site visit;

7-   Logistics;

8-   Special Technical Clauses initialed in all the pages and signed on the last page;

9-   Special Administrative Clauses completed and initialed on all the pages and signed on the last page.

The evaluation will be done in a purely binary manner - (yes) or (no). The contract shall be awarded to the bidder who would have obtained a minimum technical score of 80% in the essential criteria and 100% in the eliminatory criteria, taken in consideration and who would have proposed a bid with the lowest amount, in conformity with the regulations of the tender documents

Bidders shall  remain committed to their offers for a period of ninety (90) days from the last date of the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the Ako council.

 AMENDMENT TO THE INVITATION TO TENDER: The Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in comformity with the Public Contracts Code.