Within the framework of the execution of the 2020 state budget, the State of Cameroon represented by the Lord Mayor of Misaje Council (Contracting Authority) hereby launches under EMERGENCY PROCEDURE of 21 days an open national invitation to tender for the Construction of Water Supply Scheme in Mayokila Village ,Misaje Sub-Division, Donga-Mantung Division, North West Region.
Work to be done consists of the the Construction of Water Supply Scheme in Mayokila Village, Misaje Sub-Division, Donga-Mantung Division, North West Region.
The Estimated cost: The estimated cost after preliminary studies is twenty one million (21,000.000) fcfa
The works is in one (1) lot as follow: Construction of Water Supply Scheme in Mayokila Village, Misaje Sub-Division, Donga-Mantung Division, North West Region.
Participation in this invitation to tender is open to competent Cameroonian enterprises that are in compliance with the fiscal laws.
The said works shall be financed as per the programmed budget of the 2020 Public Investment Budget (PIB 2020) of the Republic of Cameroon under MINDDEVEL assigned to the Mayor of Misaje Council
The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the MISAJE COUNCIL TOWN HALL.
The file may be obtained from the MISAJE COUNCIL TOWN HALL Tel: (237)681681370/674325736 as soon as this notice is published against payment of anon-refundable sum of forty two thousand (42,000) CFA francs, payable at the Misaje Council Treasury,
Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labeled as such. These shall be submitted in one sealed external envelop containing three (3) envelopes, that is. Envelope A. Administrative Documents, Envelope B Technical file and Envelope C; Financial file. The sealed external envelop shall bear no information about the company and shall reach MISAJE COUNCIL TOWN HALL, Service in charge of the award of contracts not later than 14 _May 2020 at 10 am local time. Note should be taken that In case of any ambiguities or differences during opening, only the original Shall be considered authentic.The sealed external envelop shall bear the following inscriptions:
OPEN NATIONAL INVITATION TO TENDER
N° 011/ONIT/NWR/DMD/MC/MCITB/2020 OF 24th APRIL 2020
UNDER EMERGENCY PROCEDURE FOR THE CONSTRUCTION OF POTABLE WATER SUPPLY PROJECT IN MAYOKILA, MISAJE SUB-DIVISION, DONGA MANTUNG DIVISION. NORTH WEST REGION.
(To be opened only during the bids opening session)
The maximum deadline for the execution provided for by the Contracting Authority shall be Four months (120 calendar days) with effect from date of notification of the Service Order to start work
Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and the list of which is found in document No. 12 of the Tender File, of an amount of Four Hundred and twenty thousand (420,000) francs CFA, and valid for thirty (30) days beyond the dale of validity of bids.
Under risk of being reiected. Only originals or true copies certified by the issuing service or administrative authorities (S.D.O or D.O) must imperatively be produced in accordance with the Special Regulations of the Invitation to tender. They must obligatorily be not older than three (3) months as at the date of submission of bids or established before the signature of the tender notice. Any bid not In compliance with the prescriptions of the Tender File shall the declared inadmissible this refers especially lo the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.
The bids shall be opened in a single phase, in the MISAJE COUNCIL TOWN HALL, on 14TH May 2020 at 11:00 am. Only bidders or their authorized representatives having a perfect knowledge of the file may attend opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected.
The bids shall be evaluated according to the main criteria as follows:
A. Eliminatory criteria
1. -Absence or non-conformity of a document in the administrative file, and not submitted within 48 hours on request
2. -Deadline for delivery higher than prescribed;
3. -False declaration or falsified documents;
4. -Absence or insufficient bid bond;
5. -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder' 6. -Incomplete financial file;
7. -Omission of a unit price and or quantified task on the bill of quantities and cost estimates
8. -Technical score less than 75% of the essential criteria;
9. -bidders with abandoned or overdue contracts, or suspended from public procurement
B. Essential criteria
1- General presentation of the tender bids;
2- Financial capacity;
3- References of the company in similar domain;
4- Quality of The personnel;
5- Technical organization of and methodology the works;
6- Attestation and report of site visit;
7- Logistics/equipment;
8- Special Technical Clauses initialled in all the pages and signed on the last page;
9- Special Administrative Clauses completed and initialled in all the pages and signed on the last page.
This evaluation shall be done using the binary method of either (YES) or (NO) with an acceptable minimum technical score of at least 75% of the essential criteria taken in account. The contract will be awarded to the bidder who would have proposed the bid with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a 100% score of the eliminatory criteria and at least 75% score in the essential criteria
Bidders shall remain committed to their bids for a period of ninety (90) days from the last date of submission of lenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.
Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the Nkambe Council Town Hall.
NB: AMENDMENT TO THE INVITATION TO TENDER: The Project Owner reserves the right, if need be. to subsequently amend this invitation to tender in conformity with the public contract code.