The Mayor of Santa Council, Contracting Authority, initiates on behalf of the Republic of Cameroon, an Open National Invitation to the realization for:  CONSTRUCTION OF REINFORCED CONCRETE RING CULVERTS ON AGRICULTURAL ROADS IN BALIGHAM FROM THE PALCACE JUNCTION TO GTC BALIGHAM IN SANTA COUNCIL AREA

The Mayor of Santa Council, Contracting Authority, initiates on behalf of the Republic of Cameroon, an Open National Invitation to the realization for:  CONSTRUCTION OF REINFORCED CONCRETE RING CULVERTS ON AGRICULTURAL ROADS IN BALIGHAM FROM THE PALCACE JUNCTION TO GTC BALIGHAM IN SANTA COUNCIL AREA

 The previewed cost of the entire Works of this Open National Invitation to tender is: 7,500,OOOfcfa (seven million five hundred thousand) FCFA all taxes included.

The Works subject to this invitation to tender are represented in ONE lot as mentioned above

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on this tender are funded by the budget of the Ministry of Agriculture and Rural Development (MINADER), through the 2020 financial year.

The tender file can be consulted in the office of the contracting authority, at the Santa Council situated at Santa

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor Santa Council, situated at Santa, on presentation of a payment receipt to the public treasury, of a non-refundable purchase fee for the tender file. 20.000 (Twenty Thousand francs) Francs CFA.

This receipt should be able identify the buyer as the representative of the bidder, wishing to participate in the consultation.

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume1);

The Envelope B containing Technical documents (Volume2);

The Envelope C containing financial documents (Volume 3).

All constituted documents (Envelopes A, Band C), will be put in a bigger sealed envelope bearing only the title of the Open national invitation to tender.

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other that white.

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) Six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor Santa Council office situated at Santa, latest the: 23/06/2020 at 10 AM local time bearing

OPEN NATIONAL INVITATION TO TENDER

CONSTRUCTION OF REINFORCED CONCRETE RING CULVERTS ON AGRICULTURAL ROADS IN BALIGHAM FROM THE PALCACE JUNCTION TO GTC BALIGHAM IN SANTA COUNCIL AREA, MEZAM DIVISION, NORTH WEST REGION

 “To be opened only during the bid-opening session “.

The entire period of execution of these Works is 3 (three) calendar months. This duration starts as of the date of notification of the service order to start Works.

The bids should be accompanied by a temporal bid bond (Bank Tender Guarantee, or a bank cheque certified), established as per the indicated Model in this tender file, by a financial institution accredited by the Minister of finance for an amount of 150,000 (one hundred and fifty thousand) FCFA

To avoid being rejected, the original copy ofthe bid bond (Bank tender guarantee) should be produce dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production ofthe final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, In conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 23/06/2020 at 11 AM, in the conference hall of the Santa council internal tender's Board, at the Santa Council premises.

The opening of bids will be done at once and in three stages:

-Stage 1; Opening of envelope A containing Administrative document (volume 1),

-Stage2: Opening of envelope B containing Technical document (volume 2)

-Stage3: Opening of envelope C containing financial document (volume 3).

AII the bidders can take part in this opening session or can be represented by one person duly mandated (Even in case of joint-venture) who has a perfect mastery of thet ender file.

1- : ELIMINATORY CRITERIA:

a) Absence of submission bid bond (tender bank guarantee);

b) Absence after a period of 48 hours following the deposit of bids, of at least one of the administrative document, excluding that of the submission bid bond;

c) Non-conformity after aperiodof48 hours following the deposit of bids, of at one

Administrative document;

d) False déclaration, falsified or nonauthentic document;

e) Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

f). Incomplete financial bid for absence of one of the following documents:

> The tender letter;

>The unit price schedule following the indicated model of prices without value added taxes in figures and in words, clearly filled. ;

>The bill of quantifies and cost estimates (BOQ);

>The unit price break down;

g) Not having obtained at least seventy five percent (75%) ofthe essential technical criteria;

h) Any bid carrying a mark identifying the bidder

2 : Essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

a. Key personnel of the enterprise on three (03) criteria;

b. The site equipment to be mobilized on five (05) criteria;

c. The Enterprise references on two (02) criteria;

d. General presentation of bids

e. Financial capacity;

f. Safety measures at site;

g. Technical organization of works;

h. Logistics;

i. Attestation and report of site visit;

j. Special technical clauses initiated on all pages and last page signed;

k. Special administrative clauses filled and initiated on ail pages and last page signed

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably The Santa Council office situated at Santa.